Glasgow City Council:
Spend & Opportunity
Presented by
Mark Birrell, Project Management & Benefits Tracking Officer, Corporate Procurement Unit
Gerry Quinn, Contract Manager, Corporate Procurement Unit
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Fiscal Year 12/13 - Commercial spend £698 million
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Of which 54% Glasgow-based suppliers
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Small and Medium Enterprise (SME) suppliers represent 50% of spend
– Small 23%
– Medium 27%
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Spend is categorised across 88 commodities and five procurement groups.
Commercial Spend by Procurement Group FY 12/13
- Facilities Management Services
- IT Services
- Telecoms
- Mobile Phones - IT Equipment
- IT Software & Licenses
- Photocopiers & Facsimile
200 High Street
Glasgow
G4 0QW
Telephone: +44 (0)141 287 8104
www.access.uk.com
E-Mail: enquiries@access.uk.com
- Building Materials & Products
- Furniture & Fittings
- Electrical Supplies
- Adaptations
- Industrial Supplies
- Industrial Cleaning
- Removals & Storage
350 Darnick Street
Glasgow
G21 4BA
Telephone: +44 (0)141 287 2200
www.citybuildingglasgow.co.uk
E-Mail: marketing@citybuildingglasgow.co.uk
- Exterior Cleaning
- Food & Water
- Aids for Daily Living
- Cleaning & Janitorial Kit
- Medical
- Catering Equipment
- Catering Services
Blair Court
100 Borron Street
Glasgow
G4 9XE
Telephone: +44 (0)141 353 9000
www.cordia.co.uk
Web form for enquiries at www.cordia.co.uk/About-Us/Contact-Us
Social Work (Contract Management & Project Support)
- Care Homes
- Other Social Care
- Supplementation Establishments
- Residential School
- Accommodation For Clients
City Chambers East
40 John St
Glasgow
G2 1DU
Telephone: +44 (0)141 287 2000
www.glasgow.gov.uk
Corporate Procurement Unit (CPU)
- 60 Commodities in total
- 14 Commodities utilising SXL or Scottish
Procurement
- 46 Commodities contracted directly by
CPU
City Chambers
Glasgow
G2 1DU
Telephone: +44 (0)141 287 2000
www.glasgow.gov.uk
E-Mail: corporateprocurement@glasgow.gov.uk
- Refuse & Waste
- Vehicle Hire
- Teaching Supplies
- Sports & Recreation Equipment
- Clothing
- Advertising
- Photographic & Audio Visual Equipment
- Street Road Lighting
Renfrewshire House
Cotton Street
Paisley
PA1 1AR
Telephone: +44 (0)300 300 1200
- Signs
www.scotland-excel.org.uk
Web form for enquiries at www.scotland-excel.org.uk/home/Contactus
Scottish Procurement & Commercial
- Recruitment & HR
- Stationery & Computer Consumables
- Post & Courier
- Utilities & Fuel
- Management Consultancy
Telephone: +44 (0)845 774 1741
www.scotland.gov.uk/Topics/Government/Procurement
E-Mail: ceu@scotland.gso.gov.uk
Corporate Procurement Unit (CPU) - £235m (34%)
- Construction & Trades
- Legal Consultancy
-Domestic Appliances
- Financial Services
- Demolition
- Parking
- Vehicle Purchase
- Timber
- Franking Machines
- Coach Hire
- Books & Publications
- Minerals, Earth & Stone
- Vehicle Services & Parts
- Marketing & Promotion
- Pest Control
- Learning & Development
- Grounds Maintenance
- Special Waste
- Security & Safety Services
- Print & Reprographics
- Distribution & Mailing
- Road Materials
- Security & Safety Equipment - Farming, Fishing & Forestry
- Events
- Playground Equipment
- Testing Instruments
- Constructions Consultancy
- Plant Equipment
- Grit & Aggregates
- Taxis
- Tools
- Traffic Control
- Linens & Fabrics
- Plant Hire
- Livestock, Animals & Plants
- Professional Services
- Scientific & Technical
www.publiccontractsscotland.gov.uk
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Corporate Procurement contracts are advertised and tendered
electronically through Public Contracts Scotland (PCS)
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>£20k contracts (>£300k works) will be tendered via PCS-Tenders
system.
– In FY 12/13 151 contracts totalling £83 million were awarded.
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<£20k contracts (<£300k works) will be tendered via Quick Quotes
– In FY 12/13 818 quotes totalling £1.3 million were tendered.
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Pending approval, the threshold we utilise for Quick Quotes will be
raised to £50k for goods/services and £500k for works.
Quick Quotes
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Quick Quote process used for low value/low risk procurement for registered
suppliers
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Straightforward and less intensive tender process which can benefit SME
suppliers
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GCC Buyers use the PCS Supplier Finder
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Quotes <£1,500 will be issued via e-mail.
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Quotes between £1,500 & £20,000 will use PCS website
Glasgow’s Supporting Businesses
Are you Glasgow Ready?
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To modernise our accounts payable practices we are asking our suppliers to
be Glasgow Ready.
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This is a mandatory set of requirements and best practices for suppliers to
follow that will allow your transactions to be validated and ready for payment
through our Supplier Portal.
Glasgow’s Supporting Businesses
How will this benefit you?
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Efficient Credit Control
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Full visibility of the status of your transactions
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Reduced Administration Costs
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Improved Customer Service
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Submit Electronic Invoices and Credits
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Submit Proof of Deliveries
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24/7 Access
Glasgow’s Supporting Businesses
If you use Purchasing Cards, there are other advantages:
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Payment within 4 Days
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Improved Cash Flow
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Eliminates Accounts “On Stop”
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Increased Business Opportunities
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Competitive Advantage
Glasgow’s Supporting Businesses
What if my company is not Glasgow Ready?
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If you are not Glasgow Ready then you may not be taken on as a supplier
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Payments may be delayed
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We aim to have as many suppliers as possible Glasgow Ready and on the
Supplier Portal by November 2013
Glasgow’s Supporting Businesses
Glasgow Business Portal
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Glasgow 2014 Commonwealth Games
New South Glasgow Hospital
Glasgow Royal Concert Hall Redevelopment
Residual Waste Treatment Facility…and more
GCC Dedicated Buyer Engagement Team
– bet@glasgow.gov.uk 0845 272 2014
– www.glasgow.gov.uk/businessportal
Any Questions?
You can contact CPU by emailing us at
Corporateprocurment@glasgow.gov.uk
View our page on the Glasgow Council Internet site under “Working”
If you have a freedom of information enquiry, please email it to
foi@glasgow.gov.uk or phone 0845 270 1555. You can also use an
online form at www.glasgow.gov.uk/foi
Glasgow Proud Host of the Commonwealth Games 2014