Public procurement in Northern Ireland:
Central Procurement Directorate (CPD)
Supplies & Services Division
http://www.dfpni.gov.uk/cpd
Public procurement in Northern Ireland:
SEAN DORAN
&
KEITH TAYLOR
http://www.dfpni.gov.uk/cpd
Public procurement in Northern Ireland:
CPD – How we work, what we buy, hints
and tips
http://www.dfpni.gov.uk/cpd
What is CPD?
• CPD is a Directorate within the Department of Finance &
Personnel
• Leads on the development of NI public procurement policy
• Provides quality advice and professional procurement
services to Government Departments
Who are the buyers in the Northern Ireland public sector?
• Departments, their Agencies, Non departmental public
bodies (NDPBs) and public corporations carry out
procurement by means of a service level agreement with
CPD or a relevant CoPE (Centre of Procurement
Excellence)
• This means that all public sector construction, supplies
and services procurement opportunities are available
from the following organisations:
Education &
Library Boards
Health Estates
www.dhsspsni.gov.uk/index/hea
-
hospitals
primary and community care
centres
local health centres
fire and ambulance facilities
Water Service
www.niwater.com
-
construction relating to water
supply, treatment and
distribution
-
construction relating to the
collection, treatment and
disposal of wastewater
Roads Service
- new road developments
- road improvement schemes
www.roadsni.gov.uk - street lighting
- gully emptying and grass cutting
- winter snow clearance
- public car parks
Housing Executive
www.nihe.gov.uk
- maintenance of social housing stock
- housing refurbishment schemes
Translink
- Translink is responsible for the
www.translink.co.uk
maintenance, development and
enhancement of the public
transport network, both bus and
rail, in Northern Ireland
Procurement and Logistics
Service (PaLS)
http://www.hscbusiness.hscni.net/servic
es/1878.htm
-
Products & Services
Medical Supplies
Hospital Furniture
Care Appliances
EDUCATION & LIBRARY BOARDS
www.belb.org.uk
www.neelb.org.uk
www.seelb.org.uk
www.selb.org.uk
www.welbni.org.uk
In addition to the five ELBs in the Controlled Sector the
Department of Education also provides Grant-aid to
Voluntary Maintained, Voluntary Grammar, Irish Medium
and Grant Maintained Integrated sectors
Supplies and Services
- transportation, vehicles and services
- ICT (systems, hardware & software)
- energy (electricity, oil, gas)
- consultancy services
- food/catering
- facilities management
How do we find out when new
opportunities are available?
1. Web sites (CPD & CoPE sites)
2. Local press
• some opportunities are also placed in local press
3. Official Journal of European Union (OJEU)
• see www.ted.europa.eu for details
• procurements estimated to exceed the EU directive
thresholds:
–£101k – (€ 116k) – supplies & services
–£3.9m – (€ 4.5m) – works
• useful source of information on contracts awarded
e-Procurement
• E-sourcing service
• Now used by CPD and all CoPEs in Northern
Ireland
• Common entry point to access NI Public Sector
tendering opportunities
• https://e-sourcingni.bravosolution.co.uk/web/login.shtml
eSourcingNI
•Can be accessed 24-7
•Suppliers can view opportunities and download documents
•Access and Registration is free
•Suppliers only required to register once
•Suppliers can manage all interactions online
•Transaction costs such as printing, copying and postage are
reduced
•Used by multiple organisations across N.I (currently 25)
Registration on eSourcing NI
What we buy
Goods
Stationery
Office furniture
IT & Software
Photocopiers
Office Equipment
Protective Clothing
Uniforms
Vehicles
Mobile Plant
Building Materials
Stone/Asphalt Concrete
Timber
Energy
Printing
Services
Banking
Insurance
Legal
Security
Facilities Management
Catering
Consultancy
IT Support
Advertising/Graphic
Maintenance
Print/Publishing
Tender Documents
•Instructions to tender;
•Terms & Conditions of Contract;
•Specification/Terms of Reference;
•Pricing Schedule;
In addition:
Online forms to be completed (Qualification Area)
How will a tender be evaluated?
•Lowest Price or
•Evaluated on the basis of Most Economically
Advantageous Tender (MEAT)
Often consists of a two Stage Process:
•Selection Stage – minimum standards of technical or
professional ability
•Award Stage – Scored based on Quality and Cost
How will a tender be evaluated?
Supplies
• Most economically advantageous tender that meets
specification (Consumables)
• Whole life costing model (high value items – vehicles)
Services
• Most economically advantageous tender (Quality/Cost)
• Quality – Methodology, QA control systems, etc
Hints and tips
Hints and Tips
•Regularly check local press/Websites
•Read all the tender documentation carefully
•Note the closing date for tender submissions and clarification
questions
•Allow plenty of time to put your response together
•If in doubt seek clarification via eSourcingNI messaging
system
•Make sure you clearly demonstrate how your organisation
and/or personnel meet the Selection Criteria. Provide detailed
examples with supporting evidence.
Hints and Tips
•Note the Award Criteria and associated weightings. In
particular how weightings are allocated to quality and cost.
•Check that all parts of the tender have been completed and
that you have addressed all areas
•Never make assumptions – Tenders will only be evaluated
on the information provided
•Recheck and proof read before submitting.
•Leave sufficient time to complete online questions and
submit tender documents
Useful Web Addresses
•Central Procurement Directorate – www.cpdni.gov.uk
•E-Sourcing NI - www.e-sourcingni.bravosolution.co.uk
•Government Procurement Service - www.buying
solutions.gov.uk
•The Republic of Ireland Procurement Portal –
www.procurement.ie
•E-Procurement Europe – www.simap.eu.int
•Tendering Services – www.tendermatch.co.uk
•Contracts Finder - www.contractsfinder.businesslink.gov.uk
Q&A