Greg Fouratt Pete Kassetas Cabinet Secretary NMDPS Chief, State Police NMDPS Ron Burton Chief Information Officer NMDPS Michael Sandoval Director Planning & Safety Division NMDOT Santiago Montoya Chief, Traffic Records Planning & Safety Division NMDOT Dave Martinez Management Analyst Planning and Safety Division NMDOT Joseph Daniel Lovato Major, East Zone NMDPS NM Department of Public Safety TraCS 10.xx Rollout Project Certification for Initiation and Planning June 26, 2014 Summary The New Mexico DPS TraCS 10.xx Rollout project is a multi-phase, multi-year program designed to install, configure, and deploy Traffic and Criminal Software (TraCS) 10.xx to New Mexico State Police and Motor Transportation Officers statewide This project will provide electronic collection and management of Traffic Data for NMDPS and its partnering stakeholders. We request certification for Initiation and Planning, releasing $500,000.00 of Federal Hazard Elimination funding for work planned for FY15. Project Purpose Improve the timeliness of driver and vehicle information needed by the courts in New Mexico. Improve data sharing of New Mexico Traffic Safety Data with internal and external stakeholders Help identify priorities for National, State, Local, and Tribal highway safety programs. Business Objectives • Increase efficiency and productivity by reducing and eliminating manual, paper-based processes, which contribute to high costs and overhead expenses. • Optimize business processes by decreasing the time for the creation of citations and reporting to the courts. • Develop process for electronic submission of citation data to the Magistrate courts. • Develop process for submission of traffic safety data to DOT Technical Objectives • Install required TraCS hardware and software in NM State Polices and Motor Transportation Police vehicles. • Develop client/server architecture for TraCS clients and TraCS database • Develop interfaces between DPS and Magistrate Courts for exporting electronic citation information from TracS database to Magistrate Court Odyssey Case Management System. • Export NMDPS TraCS data to DOT traffic safety reporting database. Budget BUDGET Comments: Description FY15 FY16 FY17 FY18 &After FY18 Project Mgr/Tech, IV&VTraining/Trave l DPS Proj. Mgr/Tech, DPS IT Staff training $200,000 $200,000 $200,000 Consulting Services DOT TraCS Contractor $50,000 $50,000 $50,000 TBD TBD Hardware $250,000.00 $250,000.00 $250,000.00 TBD TBD Software $0 $0 $0 $500,000.00 TOTAL $500,000.00 $500,000.00 Schedule PROPOSED MAJOR DELIVERABLE SCHEDULE AND PERFORMANCE MEASURE Major Project Deliverable and Performance Measure PROJECT MANAGER/TECH, IV & V CONTRACTS, IMPLEMENTATION PLAN Budget $200,000 Due Date 9/30/2014 NETWORK AND SERVER CONFIGURATION, SECURITY CONFIGURATION AND $50,000 INSTALLATION PLAN FOR BACKEND AND IN-CAR. COURTS INTEGRATION PLAN 11/30/2014 USER ACCEPTANCE TEST PLAN 12/15/2014 Project Phase Initiation/Planning Initiation/ Planning Initiation/ Planning CONFIGURE TRACS PILOT IN-CAR TESTING ENVIRONMENT 01/30/2014 Implementation CONFIGURE NETWORK, SERVER AND SECURITY TESTING ENVIRONMENT 01/30/2014 Implementation USER ACCEPTANCE TESTING IT OPERATIONAL TRAINING TRANSITION TO PRODUCTION HARDWARE AND SOFTWARE PURCHASES 02/30/2014 Implementation 03/31/2015 Implementation 04/31/2015 Implementation $250,000 Initiation/ Planning Questions? We request certification for Initiation and Planning, releasing $500,000 for work we have planned for FY15.