Fund Administration:
Raising to Spending
Advancing Philanthropy Conference
September 12, 2012
Program Facilitator & Panelists:
Kristienne Hanna
Director of Development, System Services
Advocate at Home and Advocate Medical Group
Brian Chicoine, MD
Medical Director
Adult Down Syndrome Center
Advocate Medical Group
Wendy Tuzik Micek, PhD, RN
Director of Nursing Science and Magnet
Advocate Christ Medical Center
Peggy Norton-Rosko, MSN, RN, CCNS
Director of Critical Care and Cardiovascular Services
Advocate Good Samaritan Hospital
Raising Funds:
Why do donors give?
• Express gratitude
• Complete the circle of healing
• Make something happen that otherwise
would not be able to happen
• Have an impact on the care patients receive
• Make a difference in the lives of others
Spending Funds
Honoring donor intent
• All restricted funds are established with a
designated purpose:
– Capital expenditures or expenses
– Budgeted or unbudgeted
– General support or specific expense
• Funds MUST be used in accordance with the
purpose for which they were established.
ACF’s Responsibilities
• Accept charitable donations, provide tax
receipts and thank donors.
• Ensure that gift was used according to the
donor’s intent.
• Share gift impact stories with our donors.
• Provide reports to Fund Administrators
(donations received, funds used, cash
balances)
Role of the Fund Administrator
Fund administrator = Advocate Associate
assigned responsibility for a restricted fund
• Monitors the restricted fund balances and
transfers (avoiding negative cash balances)
• Approves transfers from the restricted fund
that are consistent with the donor’s intent.
• Helps ACF staff tell the story of fund’s use to
donors (current and future).
Brian Chicoine, MD
Medical Director, Adult Down Syndrome Center
Wendy Tuzik Micek, PhD, RN, NEA-BC
Director of Nursing Science & Magnet
Advocate Christ Medical Center
Associate Giving
Campaign
Chip In for Nursing
Research
Nursing Research
Endowment
Advocate Giving Campaign
Nursing Research & Education Fund
$18,000
$16,000
$14,000
$12,000
$10,000
$8,000
$6,000
$4,000
$2,000
$-
Research
Utilization
Evidence
Based Practice
Project
2004
2005
2006
2007
2008
2009
2010
2011
2012
Dollars Raised $3,866 $6,562 $6,012 $5,999 $5,044 $7,884 $5,855 $15,343 $13,458
Peggy Norton-Rosko, MSN, RN, CCNS
Director, Critical Care and Cardiovascular Services
Advocate Good Samaritan Hospital
Questions & Answers
Fund Administration Resources
Finance Team
• James Hohner, Vice President of Finance 53-3421
• Pat Smith-Calascibetta, Director, Finance 53-3409
• Megan Fergus, Sr. Financial Analyst 53-3483
• Maria Mueller, Finance Secretary 53-3428
Gifts Processing Team
• Vivian Karpowicz, Director, Information & Analytics 53-3415
Fund Administrator Resource Center on Advocate Online
Advocate Online\Divisions\Charitable Foundation\Fund Administrator
Resource Center
• Contains:
– Fund Transfer Forms
– Instructions
– Helpful Hints
– Examples of Fund Use
– Frequently Asked Questions