Tribal High Priority
Projects Program
21st Alaska BIA Providers Conference
Bureau of Indian Affairs
December 2012
Outline

PROGRAM DESCRIPTION - AUTHORITY

DISASTERS / EMERGENCIES

BIADOT/FLH DETERMINE ELIGIBILITY AND RANK

RANKING: NUMERICAL SCORING

APPLICATION PROCESS

PROGRAM RESULTS
Bureau of Indian Affairs
December 2012
Tribal High Priority Projects

MAP-21 Sec. 1123

Adopted from IRRHPP: 25 CFR 170.205
– 170.214 and Appendix A to Subpart C.

A special funding pool for:
 tribes or governmental subdivision whose
annual allocation is insufficient to
complete its highest priority project;
 Emergency/disaster on any IRR facility
Bureau of Indian Affairs
December 2012
Tribal High Priority Projects

Eligibility requirements
 Application deadline – TBD (Postmarked by Dec.
31st)*
 Applicant’s annual allocation insufficiency will be
based on previous year’s RNDF allocation amount
 Tribe can have only one application pending
(including emergency projects)
 Previously awarded applicants must have their
awarded construction project “substantially
complete” before application for another project.
 Projects must be ready for construction and must
have completed and approved PS&E as defined in
25 CFR 170.460(a)&(b).
* Denotes changes from IRRHPP
Bureau of Indian Affairs
December 2012
Tribal High Priority Projects

Eligibility requirements (Cont.)
 $1.0 Million limitation (includes design and
construction of the same project)*
 Any Indian Tribe, regardless of RNDF funding
amount may apply for an emergency/disaster
funding. The cap for an emergency/disaster
application is $1.0 Million.
 (Eligibility for an non-emergency IRRHPP is limited
to tribes receiving less than $1.0 Million in RNDF
funding annually. The cap for a non-emergency
IRRHPP is $1.0 Million)*
* Denotes changes from IRRHPP
Bureau of Indian Affairs
December 2012
Tribal High Priority Projects

Project must meet minimum IRR
requirements
 Identified as Highest Priority by Tribe
 Documentation is required for the project to meet
the definition of an IRR transportation and is in the
IRR inventory (25 CFR 170.210(d)). Inventory
accuracy in regards to a submitted construction
project must match what is identified in the
Official Inventory.

Emergency/Disaster Projects
Bureau of Indian Affairs
December 2012
Tribal HPP Emergency / Disaster
 HPP Emergency / Disaster related projects given
highest priority.
 HPP Emergency / Disaster related projects NOT
scored in same manner as non-emergency HPP
projects.
 HPP Provides funding for emergency / disasters
based on ERFO guidelines. HPP program accepts
projects that would otherwise have met the ERFO
requirements but did not meet the funding
minimum – currently @ $700,000. If a project is
accepted by ERFO and is less than $700,000 HPP
program WILL fund project and will assign
higher priority.
Bureau of Indian Affairs
December 2012
Tribal HPP Emergency / Disaster

Notify the ERFO coordinator @ FLH

The ERFO Program offers amounts that exceed the
IRRHPP $1 Million limitation

HPP Project (Site) may trigger others (Agencies) to meet
the dollar threshold.

Requirements
 Inventory
 Tribal Resolution
Bureau of Indian Affairs
December 2012
Tribal HPP Project Scoring

HPP projects scored numerically based on
Appendix A Subpart C matrix

Disaster projects – NOT scored according to
matrix.

Scoring methodology based on rule and intent
of program.
Bureau of Indian Affairs
December 2012
Tribal High Priority Project Scoring Matrix
Appendix A to Subpart C
Score
Accident and
Fatality Rate for
Candidate Route
(1)
10
5
3
1
0
Severe
N/A
Moderate
Minimal
No Accidents
Currently Has
Project
Years Since Last
IRR Construction
Never - Pre 1991
Project Completed
Last Project
More Than 10
Years Ago
Last Project 5 - 9
Years Ago
Last Project
Within 1 to 4
Years
Readiness To
Proceed to
Construction or
IRRBP Design
Need
Bridge
Replacement
PS&E
Development
Project
Bridge
Rehabilitation
PS&E
Development
Project
Non - Bridge
PS&E
Development
Project
PS&E Complete
AND Approved
N/A
Percentage of
Project Matched
By Other Funds
N/A
80 % or More By
Other Funding
Sources
20 - 79 % By
Other Funding
Sources
1 - 19 % By
Other Funding
Sources
No Other
Funds
Amount of Funds
Requested (2)
N/A
$250,000 or Less
$250,001 $500,000
$500,001 $750,000
Over $750,000
Geographical
Isolation
No External
Access to
Community
Substandard
Primary Access
to Community
Substandard
Secondary
Access to
Community
Substandard
Access to
Tribal Facility
All Weather
Access For:
Addresses All
6 Elements
Addresses 4 or 5
Elements
Addresses 3
Elements
Addresses 2
Elements
* Employment
* Commerce
* Health
* Safety
* Education
* Housing
N/A
Addresses 1
Element
Tribal HPP Application Process
 BIADOT/FHWA has provided application
procedures and identified the process with the
following:
 Application Form w/ instructions
 HPP Application Process Flow-Chart
 HPP Application Check-list
 HPP First Level Review at the Regional Level –
Coordinate applications with your Regional HPP
Coordinator.
Bureau of Indian Affairs
December 2012
IRRHPP Application Process
 HPP Application / Proposal must include the
following:
 Project description and scope of work.
 Budget break-down and amount of funds requested.
 Supporting Tribal Documents that includes a Tribal
Resolution supporting the proposal AND establishing
project as the HIGHEST priority for the tribe AND
authorizing the project to be placed on the HPP TIP.
 Supporting IRR documents – Inventory verification –
PS&E verification (if applicable) – any verifiable
documents for scoring requirements (matching funds,
accident data, strip map to address all weather access
element )
Bureau of Indian Affairs
December 2012
Tribal HPP Scoring/Ranking Process
1.
2.
3.
Submit applications
Provide notice of receipt
Prepare an application list for the review
•
Check and Identify applications that do not
qualify for the following reasons:
i.
ii.
iii.
iv.
Bureau of Indian Affairs
Not in IRR Inventory
Sufficient Annual Allocation
PS&E Incomplete
Previously awarded project not “substantially
complete”
December 2012
Tribal HPP Scoring/Ranking Process
Identify the applications containing accident
data
5. March – Execute scoring and ranking process
as a group
4.
Verify the applications as ineligible
ii. Individually review and score applications in
groups of 4 – 5
iii. Display each team member’s scores, as a group
any discrepancies are discussed until a consensus
is reached on that scoring element.
i.
6.
Apply the accident data to the Weighted
Highway Index
Bureau of Indian Affairs
December 2012
Tribal HPP Scoring/Ranking Process
7.
Apply the funding amount to the running
total of requested funds, defining the
number of projects that will be funded.
8.
Enter the Emergency projects to top of the
priority list, along with dollars requested.
Bureau of Indian Affairs
December 2012
Contacts
Robert Frazier, Highway Engineer
BIA-DOT
1001 Indian School NW, Suite 249
Albuquerque, NM 87104
(505) 563-3319
Minerva Chavez
AK – BIA –DOT
Bureau of Indian Affairs
December 2011