COLLABORATE  INNOVATE

SERVE
Michigan Local Government Benchmarking
Consortium Conference: Benchmarking for
Success
Lansing, Michigan
December 3, 2013
1

• New Public-Private Partnership
• Access to Best Practices
• Serves at the Request of Local Communities
• Innovative Solutions for Local Governments
• Making a Difference for our Communities, our State, and our Citizens
COLLABORATE

INNOVATE

SERVE
2

To deliver high quality shared services and functions to participating cities, villages, townships, counties, and districts; providing them with innovative solutions to collaborate, lower costs, and enhance services to their citizens.
3

To revolutionize the delivery of services and functions by local governments across the state through access to best practices and shared services in order to contain costs, manage resources, and enhance the quality of life in their communities .
4

Integrity
To do the right thing even when no one is looking .
Trust
Inspire confidence and performance.
Innovation
Embrace change, seek continuous improvement .
Collaboration
Encourage teamwork, input, and communication.
Service
Provide best in class service in all endeavors.
Inclusion
Respect the input of everyone, seek out input.
Honor
Be guided by a high sense of ethics.
5

• The MMSA is a separate legal entity formed through an Interlocal Agreement between Grand
Rapids and Livonia.
• The MMSA is authorized to:
• enter into contracts;
• share costs and responsibilities;
• transfer functions and responsibilities;
• cooperate; and
• lend its credit in connection with any publicly owned undertaking.
• The Interlocal Agreement may be amended to include additional participants.
•
The MMSA may provide services and functions to participants under express written consents and agreements.
• Participants are not financially obligated or required to provide services through the MMSA or transfer functions to the MMSA.
6

Key Initiatives: First Half 2009
Founding Members
Members possessing full corporate membership status including voting membership on the Authority Board and/or Executive Committee
Associate Members
Members wishing to utilize the services and functions of the
MMSA
Members/Stakeholders
Authority Board
Executive Committee
CEO
MMSA Staff
7

8

Financial
Management
System /
Enterprise
Solutions
The Virtual
Health and
Wellness
Marketplace
Other Shared
Services and
Functions
Best
Practices
9

FINANCIAL MANAGEMENT AND HUMAN RESOURCES SOFTWARE
SYSTEM – REQUEST FOR PROPOSAL
• The RFP was distributed September 16 th soliciting qualified proposals for software and services to implement the financial management and human resources software system (FMS)
• Issued by the City of Grand Rapids, on behalf of the MMSA and other local government organizations (Kent County, Warren, Detroit, and Romulus)
• The RFP was developed using the Best Practices Report and a needs assessment process
• Includes System Specifications for eighteen module areas
• Proposals were received on October 30, 2013; Vendor selection early 2014
10

FMS – KEY SPECIFICATIONS AND MODULES
Financial Management
General Ledger
Bank Reconciliation
Cash Management
Accounts Payable
Debt Management
Fixed Assets
Project Accounting
Grant Accounting
Investment Management
Payroll
Miscellaneous Billings/
Accounts Receivable
Procurement, Logistics and Asset Management
Purchasing
Capital Asset Management
Fleet Management*
Real Estate/Facilities
Management*
Other Services & Functions
Water & Sewer*
Document Imaging*
City Income Taxes*
Property Assessment*
Human Resources
Resource Management
Recruitment*
Personnel Administration
Compensation
Performance Management
Scheduling
Time & Attendance
Training and Events*
* Possible future modules
11

The Virtual Health and Wellness Marketplace
Organizational Concept and Structure
Various Insurance Providers
MMSA
Lead Consultant / PM
Contract Administrator / Enrollment
Systems Provider
Health & Wellness Consultant
Michigan Local Units of Governments
(Townships, Cities, Municipalities, Districts, Counties)
12

• MMSA is working with local units of government to improve and enhance employee benefits and the enrollment process
• Implementing an online enrollment and eligibility system as part of Phase One of the VHWM
• The system will allow active and retired employees to manage their benefit changes online on a central system; a customer service center is available to facilitate the process
• System implementation completed; Open enrollment closed
13

• Focus on our key projects: Financial Management System/Enterprise Solutions and the Virtual Health and Wellness Marketplace
• RFP and Vendor and Product Selection for FMS/ES Project/Online Enrollment and Eligibility timelines
• Awareness: Establish key partnerships for success and broaden outreach efforts with other local units of government
• Next shared service projects?
14

COLLABORATE  INNOVATE

SERVE
Delivering Value Based Services and
Functions to Michigan Communities
15