Children, Youth and Families
Department
EPICS Phase I
Provider - CACFP
June 23, 2010
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Introductions
 Steve Hendrix, Data Manager, Early Childhood Services
 Crawford Spooner, Chief Information Officer
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EPICS Phase 1 - CACFP
Definitions:
EPICS - Enterprise Provider Information and Constituent Services
An enterprise web-based system to support all of CYFD and its clients
EPICS Phase I will focus on building CACFP
CACFP - Child and Adult Care Food Program
A service delivery system which reimburses child care providers for
food/meals servers to children and adults in care
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Project Charter


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CYFD will build a web based solution that will

Replace current MS Access CACFP solution
Project is sponsored and supported by CYFD
 Executive Management
 Early Childhood Services
 Information Technology
Project Objectives



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Improve Child Safety
 Ensure Provider Background Checks are completed before
services are rendered
Increase Fraud Prevention
 Prevent duplicate/inappropriate participation
 Monitor child participation
Improve Payment Processing
 Interface with Share
 Streamline payment process
 Enable online provider billing
Project Benefits
Comply with Governor’s Performance Initiatives

Improve access and quality of child care


Combat hunger and improve nutrition


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Providers with a criminal conviction and/or child abuse history will not be approved
as child care providers and therefore cannot mistakenly be allowed to become a child
care provider
Creating a more E-fficient New Mexico


Online submission of menus will reduce paperwork and increase provider
participation in CACFP
Enforce “zero tolerance” of abuse, neglect or exploitation


Help assure the health and safety of children in child care
Development of EPCIS and elimination of silo information systems into one common
platform and infrastructure
Expand and promote Online State Services

Open the doors for CYFD to provide secure online functionality to support and
protect the children, youth and families of New Mexico
Project Benefits
DoIT Information Technology Strategic Plan

Consolidate Enterprise Information Technology Services to Mitigate
and Eliminate Duplication


Improve Delivery of Services to the Citizens of New Mexico

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Consolidation of CYFD disparate systems into one consolidated system
eliminates duplication and reduces cost
A web based platform will open the doors for CYFD to provide online
functionality to support the children, youth and families of New Mexico
Project Benefits
CYFD Agency Goals

Improve the quality of child care services statewide


Increase the number of children accessing CACFP in child care homes
statewide


A more efficient service delivery and streamlined business process will
increase the number of child care providers who participate in CACFP
Data-Driven Practices and Outcomes

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A web based system with the background check system as the entry point
into the CYFD provider and client services will help assure the health and
safety of children in child care
Improved data sharing between management and stakeholders
Project Risks

Completion of Deliverables within Time Period
All project activities will be carefully managed by both technical and
program project managers
 Clear definition of project scope and prioritization of requirements by
project managers
 All issues will be addressed immediately to minimize impact to project
schedule


Funding for Project may not be Received Timely
CYFD will work closely with their federal partners to ensure project funds
are made available to ITS in a timely manner

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Project Funding

Federal United States Department of Agriculture (USDA) State
Administrative Expense (SAE) Funding

$450,000


Federal Child Care Development Funds (CCDF) Funding

$449,566

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Title 7 – Agriculture
Chapter II – food and Service Nutrition Services, Department of Agriculture
PART 226 – Child and Adult Care Food Program
Child Care and Development Block Grant Act (42 USC 9858)
Part II Department of Health and Human Services
Administration For Children and Families
45 CFR Parts 98 and 99
Child Care and Development Fund; Final Rule
Project Phases

Project Planning (Sept 2010 – Nov 2010)
 $84,770




Project Implementation (Dec 2010 – June 2012)
 $814,796



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Project Planning
Finalize Requirements
IV&V Contract
Software Development
Testing
Training
Project Timeline
CYFD Web Project – EPICS/CACFP Timeline
Tuesday, June 15, 2010
03/01/2012
CACFP – Homes
Production
06/23/2010
Project
Initiation
09/01/2010 - 11/30/2010
Planning
01/01/2011
06/23/2010
07/01/2012
CACFP - Centers
Production
12/01/2010 - 02/29/2012
CACFP – Homes
Development/
Implementation
01/01/2012
07/02/2011 - 06/29/2012
CACFP – Centers
Development/
Implementation
06/30/2012
Page 1
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Children, Youth and Families
Department
Questions?
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Children, Youth and Families
Department
Thank you!
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