Children, Youth and Families Department
EPICS Master Project
C-2 Client Management
Planning Certification
June 20, 2012
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Introductions
Damien Aragon, Chief Information Officer
Vicki Gallegos, Applications Development Bureau Chief
Steve Hendrix, Data Manager, Early Childhood Services
2
EPICS Request
CYFD is Requesting Approval for:
 EPICS Master Project Schedule
 Release of FY13 C-2 Funding - $1.2
3
EPICS Vision
EPICS - Enterprise Provider Information Constituent Services
An enterprise web-based system to meet the needs of all CYFD
program areas and their clients.
EPICS is a multi-year, phased project with an estimated one-time
cost of approximately $15 million.
Phases
Phase 1
Milestone
Provider Mgmt
Phase 2
Milestone
Client Mgmt
Phase 3
Phase 4
4
FY12
FY13
FY14
FY15
FY16
In progress
Partially funded
Contingent on funding
Contingent on funding
EPICS Overview
CYFD will build a web based solution that will

Provide an integrated solution, eliminating 30+ standalone
solutions
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Utilize Enterprise Service Oriented Architecture

Employ Agile Development Methodology

Demo provided to DoIT representative – Additional demos
available upon request
Project is sponsored and supported by CYFD
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Executive Management

Program Divisions

Information Technology
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EPICS Objectives
Improve Program Performance and Efficiency

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Improve response to client needs
Provide a single point of entry for CYFD services
Alignment of services
Increase safety, security and accountability of CYFD employees
Increase agency responsiveness to federal and state legislation changes
Enterprise Web-Based System

Access anywhere, anytime to critical case management data
Reduce Agency Cost

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Improve staff productivity
Reduce IT operational support and maintenance cost
EPICS Phase 1 (FY12/FY13)
Phase 1 Provider Management includes
 Replacement for externally supported Child and Adult Care Food
Program system (CACFP)
 Integrated Provider Background Check System
Scheduled Completion Date June 2013
 First Iteration - deployed for testing June 2012
 Additional Iterations will be deployed in FY13
 CAaNES Security Audit
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7
Current Web Infrastructure - Completed March 2012
EPICS Web Infrastructure – Planned for March 2013
Go Live June 2013
EPICS Phase 2 (FY13/FY14)
C-2 Client Management
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50th Legislature, 2nd Session, Laws of 2012, Chapter 19, Section 7, Item 17
Two Year Funding
Original Request $1.7 – 7 Components
Received $1.2 – 4 of the 7 Components

Includes $120K for Hardware/Software to support EPICS production/development
environments
Timeline
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DoIT Certification/Planning Phase – (July 2012 – Sept 2012)
 DoIT approval for EPICS Master Project
 Release of Project Funds - $1.2
Implementation Phase (October 2012 – June 2014)
Go Live (June 2014)
EPICS FY13 C-2 Client Management
Client Management
Person
Management
Staff
Management
Application
Referral
Allegation
Screening
Intake
CYFD received partial funding of $1.2 million which will allow us to build the first four services.
The remaining three services will be requested as part of the FY14 C-2 request.
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EPICS Timeline
CYFD will return to PCC for approval for all future Phases/Milestones
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EPICS Demo
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Children, Youth and Families Department
EPICS
Thank you!
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