Glasgow City Council:
Spend & Opportunity
Presented by
Gerry Quinn, Contract Manager, Corporate Procurement Unit
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Council procurement landscape
The spend per service and commodities
The role of PCS
Quick Quotes
Contract and supplier management
Glasgow ready
Any questions
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Fiscal Year 12/13 - Commercial spend £698 million
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Of which 54% Glasgow-based suppliers
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Small and Medium Enterprise (SME) suppliers represent 50% of spend
– Small 23%
– Medium 27%
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Spend is categorised across 88 commodities and five procurement groups.
Commercial Spend by Procurement Group FY 12/13
- Facilities Management Services
- IT Services
- Telecoms
- Mobile Phones - IT Equipment
- IT Software & Licenses
- Photocopiers & Facsimile
200 High Street
Glasgow
G4 0QW
Telephone: +44 (0)141 287 8104
www.access.uk.com
E-Mail: enquiries@access.uk.com
- Building Materials & Products
- Furniture & Fittings
- Electrical Supplies
- Adaptations
- Industrial Supplies
- Industrial Cleaning
- Removals & Storage
350 Darnick Street
Glasgow
G21 4BA
Telephone: +44 (0)141 287 2200
www.citybuildingglasgow.co.uk
E-Mail: marketing@citybuildingglasgow.co.uk
- Exterior Cleaning
- Food & Water
- Aids for Daily Living
- Cleaning & Janitorial Kit
- Medical
- Catering Equipment
- Catering Services
Blair Court
100 Borron Street
Glasgow
G4 9XE
Telephone: +44 (0)141 353 9000
www.cordia.co.uk
Web form for enquiries at www.cordia.co.uk/About-Us/Contact-Us
Social Work (Contract Management & Project Support)
- Care Homes
- Other Social Care
- Supplementation Establishments
- Residential School
- Accommodation For Clients
City Chambers East
40 John St
Glasgow
G2 1DU
Telephone: +44 (0)141 287 2000
www.glasgow.gov.uk
Corporate Procurement Unit (CPU)
- 60 Commodities in total
- 14 Commodities utilising SXL or Scottish
Procurement
- 46 Commodities contracted directly by
CPU
City Chambers
Glasgow
G2 1DU
Telephone: +44 (0)141 287 2000
www.glasgow.gov.uk
E-Mail: corporateprocurement@glasgow.gov.uk
Scottish Procurement & Commercial
- Recruitment & HR
- Stationery & Computer Consumables
- Post & Courier
- Utilities & Fuel
- Management Consultancy
Telephone: +44 (0)845 774 1741
www.scotland.gov.uk/Topics/Government/Procurement
E-Mail: ceu@scotland.gso.gov.uk
- Refuse & Waste
- Vehicle Hire
- Teaching Supplies
- Sports & Recreation Equipment
- Clothing
- Advertising
- Photographic & Audio Visual Equipment
- Street Road Lighting
Renfrewshire House
Cotton Street
Paisley
PA1 1AR
Telephone: +44 (0)300 300 1200
- Signs
www.scotland-excel.org.uk
Web form for enquiries at www.scotland-excel.org.uk/home/Contactus
Corporate Procurement Unit (CPU) - £235m (34%)
- Construction & Trades
- Legal Consultancy
-Domestic Appliances
- Financial Services
- Demolition
- Parking
- Vehicle Purchase
- Timber
- Franking Machines
- Coach Hire
- Books & Publications
- Minerals, Earth & Stone
- Vehicle Services & Parts
- Marketing & Promotion
- Pest Control
- Learning & Development
- Grounds Maintenance
- Special Waste
- Security & Safety Services
- Print & Reprographics
- Distribution & Mailing
- Road Materials
- Security & Safety Equipment - Farming, Fishing & Forestry
- Events
- Playground Equipment
- Testing Instruments
- Constructions Consultancy
- Plant Equipment
- Grit & Aggregates
- Taxis
- Tools
- Traffic Control
- Linens & Fabrics
- Plant Hire
- Livestock, Animals & Plants
- Professional Services
- Scientific & Technical
www.publiccontractsscotland.gov.uk
• ALL Corporate Procurement contracts are advertised and
tendered electronically through Public Contracts Scotland (PCS)
• To develop the supplier base, the threshold we utilise for Quick
Quotes we has been raised from £20k to £50k (£300k to £500k
works).
• Contracts for Goods/Services <£50k (<£500k works) will be
tendered via Quick Quotes
– In FY 12/13 818 quotes totalling £1.3 million were tendered.
• Contracts for Goods/Services >£50k (>£500k works) will be
tendered via PCS-Tenders system.
– In FY 12/13 151 contracts totalling £83 million were awarded.
Quick Quotes
• Quick Quote process used for low value/low risk procurement for
registered suppliers
• Straightforward and less intensive tender process which can benefit
SME suppliers
• GCC Buyers use the PCS Supplier Finder
• Quotes <£1,500 will be issued via e-mail.
• Quotes between £1,500 & £50,000 Goods/Services and £500k
Works will use PCS website
Governance
• All tenders sit on the PCS-T system until the advertised opening
date and time
• The procuring officer for the commodity is not allowed to open their
own
• Any late entries will be refused unless there are mitigating
circumstances and is agreed by our Legal and Audit teams
• Suppliers will only be asked to provide accounts and insurance
documentation after a risk assessment has been carried out.
How we manage the contract
• All contracts are risk assessed over 4 criteria
• The level attributed determines the frequency and amount of actions
(H, M, L):
– Insurance and accreditation checks
– Supplier performance reviews
– Spend reports
– Market analysis
• Lessons learned throughout the process and lifetime of
the contract are used to improve our performance.
Glasgow’s Supporting Businesses
Are you Glasgow Ready?
• To modernise our accounts payable practices we are
asking our suppliers to be Glasgow Ready.
• This is a mandatory set of requirements and best
practices for suppliers to follow that will allow your
transactions to be validated and ready for payment
through our Supplier Portal.
Glasgow’s Supporting Businesses
How will this benefit you?
• Efficient Credit Control
• Full visibility of the status of your transactions
• Reduced Administration Costs
• Improved Customer Service
• Submit Electronic Invoices and Credits
• Submit Proof of Deliveries
• 24/7 Access
Glasgow’s Supporting Businesses
If you use Purchasing Cards, there are other
advantages:
• Payment within 4 Days
• Improved Cash Flow
• Eliminates Accounts “On Stop”
• Increased Business Opportunities
• Competitive Advantage
Glasgow’s Supporting Businesses
What if my company is not Glasgow Ready?
• If you are not Glasgow Ready then you
may not be taken on as a supplier
• Payments may be delayed
• Ongoing phased approach to adding
suppliers to the Supplier Portal
Glasgow’s Supporting Businesses
Glasgow Business Portal
– Glasgow 2014 Commonwealth Games
– New South Glasgow Hospital
– Medical Equipment & Consumables
– Logistics Contract Workforce…more
• GCC Dedicated Buyer Engagement Team
– bet@glasgow.gov.uk 0845 272 2014
– www.glasgow.gov.uk/businessportal
Any Questions?
Any questions that you may have later can be sent to Gerry Quinn at
corporateprocurement@glasgow.gov.uk
For further information on how to procure with Glasgow, access our
webpage on the Glasgow City Council internet by going to
Working/Procurement
If you have a freedom of information enquiry, please email it to
foi@glasgow.gov.uk or phone 0845 270 1555. You can also use an
online form at www.glasgow.gov.uk/foi
Glasgow Proud Host of the Commonwealth Games 2014