Symposia, Workshops
and Publications
2012 Officers’ Training Workshop
Mary Mikolajewski
Kathy Dernoga
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Symposia and Workshops

Held with technical committee meetings, or occasionally
independently

17 symposia and 16 workshops in 2012

Over 2,000 attendees
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Symposia - Examples
 Series:
•
E35 Pesticide Formulations
•
B10 Zirconium in the Nuclear Industry
•
C01 Masonry
 One-Event Topics
• C01/C09 Symposium on Geopolymer Binder Systems
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Workshops - Examples
 Workshops generally address standards needs more
directly:
• E60- Workshop on Green Meeting Standards
• E50- Workshop on Standard E1527
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Terminology
 Symposia and Workshops – Both offer forums for
technical info exchange
 Symposia - Formal planning with stricter timetable,
peer-reviewed papers
 Workshops and Seminars - Planning and timing less
strict, papers may or may not be submitted for peerreview
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Symposia
 Benefits
 Event Proposal
 Executive subcommittee involvement
 Symposium chairman’s responsibilities
 Keys to a successful event and publication
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Benefits
 Exchange of technical
information
 New industry
trends/needs
 Papers published in an
STP Publication
 Networking
 Standards
 Awareness of ASTM
 New activity or new
subcommittee
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 New members
Event Proposal
 Complete the form:
• (Tentative ) event title
• Event date/location
• Estimated attendance
• Objectives
• Publication Selection
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Executive Subcommittee Involvement
 Approve proposal
 Approve/select chairman – STP editor
 Approve date/location
 Determine if registration fee is required
 Include event/publication status to future agendas
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Symposium Chairman’s Responsibilities
 Communicate with staff
(complete the Proposal)
 Follow time schedule and
procedures
 Utilize co-chairman
 Provide info for call for
papers
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 Review abstracts
 Develop technical program
 Select peer reviewers
 Follow peer
review/publication deadlines
Keys to Successful Event and
Publication
 Topic selection
 Effective chairman
 Manageable project
 Time schedule
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Workshops
 Compared to Symposia:
• Time Schedule -- more flexible
• Publication -- not required, but encouraged
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Workshops
 Executive Subcommittee Involvement:
• Approve event Proposal
• Determine topic need
• Determine logistics
• Approve/select event chairman
• Communicate with ASTM staff
• Approve fee, if appropriate
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Workshops
 Workshop Chair’s Responsibilities:
• Complete the Event Proposal
• Communicate with staff
• Adhere to time schedule and procedures
• Develop description of event and technical program
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ASTM Website

Symposia and Workshops Web Page: www.astm.org/SYMPOSIA
or

Access “Symposia and Workshops” on the navigation bar
•
Future ASTM Symposia and Workshops
•
Search Past ASTM Symposia
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Contact Information
Symposia and Workshops Presenter:
Mary Mikolajewski
Email:
mmikolaj@astm.org
Telephone:
610-832-9678
Fax:
610-832-7045
Symposia and Workshops web page:
www.astm.org/SYMPOSIA
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Publication Plans
 Publish symposia papers in an STP
(Selected Technical Papers) book in print
and e-book
• A minimum of 10 papers is required
 Publish workshop papers in an ASTM
journal
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STP (Selected Technical Papers)
 Submit abstracts to with final program
 Invitations will be sent to the lead author
with a link to our paper submittal
database
 Hosted by Thomson-Reuters ScholarOne
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Role of Symposium Chair - STP
Editor
 Recommend 2 reviewers per paper (not
yourself)
 Consider each review comment and
recommend action
 Approve final papers
 Assist in expediting the process
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Role of Committee on Publications
(COP)
 Select COP member for each STP
 Assist in expediting publication and
ensure that COP policies are followed
 Determine status of papers rejected by
reviewers
 Assist the symposium chairman
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Role of the Author
 Transfer copyright
 Obtain permission
for material from
other sources
 Provide complete
references
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 Follow ASTM and
publication industry
standards
 Meet deadlines
Role of the ASTM Staff
 Manage papers through peer review
 Expedite publication
 Ensure a professional and cordial
relationships
 Follow COP and publication industry
standards
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Peer Review Process
 Invitations will be sent to each reviewer
 If accepted, the link to the paper with
instructions will be sent to the reviewer
 Reviewer comments are vetted with the
symposium chairman
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Revision
 All reviewers’ comments are sent to the
author
 Symposium chairman can include
additional comments for author
 Symposium chairman will approve the
revised paper for inclusion in the STP.
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Controversial or Rejected Material
 If any reviewer rejects a paper the COP
member assigned to the STP will be
included in the final decision to
• Accept the paper with revisions
• Require additional revisions or provide clarification
• Reject the paper
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Publication
 Symposium chairman will approve the
final order of papers.
 Provide an Overview for the STP
 Approve the cover design
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Post Publication
 ASTM will submit STP to ThomsonReuters Conference Index in Web of
Science
 Market the STP
 Include STP e-book in ASTM’s Digital
Library
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Workshop papers
 Presenters may submit a full technical paper
to any of the ASTM journals
 All journals are listed at
www.astm.org/journals
 All peer reviewed and included in the
ASTM Digital Library.
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Contact Information Publications
 Kathy Dernoga
 kdernoga@astm.org
 610-832-9617
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