Capability Portfolio Management
DOTMLPF Assessment
Kathy Romero
Governance, Acquisition and Chief Knowledge Office
Army CIO/G-6
703-602-2499
Kathy.romero@us.army.mil
4/13/2015
America's Army: The Strength of the Nation – Army Strong
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Drivers for Portfolio Management
Legislation and GAO
Clinger-Cohen Act of 1996. This Act requires agencies of the US
federal government to adopt an investment approach to IT projects.
In 1998, the GAO followed with "An Executive Guide: Measuring
Performance and Demonstrating Results of Information Technology
Investments" that describes portfolio management as one of four
strategic enterprise objectives.
National Defense Authorization Acts since 2003
Department of Defense Directives
DoDD 8115.01 (Oct 2005) – IT Portfolio Management
DoDD 7045.20 (Sep 2008) – Capability Portfolio Management.
2
Write down something you do or
need in your current work
environment.
Example: Review IT Investments for
efficiencies and effectiveness
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Terms Of Reference
 Capability.
The ability to achieve a desired
effect under specified standards and
conditions through a combination of means
and ways across doctrine, organization,
training, materiel, leadership and education,
personnel, and facilities (DOTMLPF) to
perform a set of tasks to execute a specified
course of action.
DoD Directive 7045.20 – Capability Portfolio Management
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Identifying a Capability
Capability (includes tasks
to achieve
desired effect)
Answers What
you need to
accomplish
Review IT
Investments for
efficiencies
and
effectiveness.
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Driver - Legislative
or Strategic
Guidance, Policy,
Direction or Goals
Requirements
(Standards and
Conditions)
Answers Why
you need to
accomplish it.
Provides clarifying
details-Answers
questions including
Who, Where, and
When
Clinger Cohen
Act 1996
- IT Staff and
Leaders
-Review Process
in place by FY11
-Capture data
America's Army: The Strength of the Nation – Army Strong
Solutions/Enablers
(Ways and Means)
Answers How
you will
accomplish it.
DOTMLPF
Assessment
5
Terms of Reference, Cont’d
DOTMLPF AnalysisDoctrine, Organization, Training,
Materiel, Leadership, Personnel,
Facilities
Framework for capability analysis
and identifying the key enablers of a
capability
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DOTMLPF Analysis Framework Doctrine
Doctrine - the principles we follow and the tactics,
techniques and procedures for what we want to
accomplish
• Existing doctrine? Joint? Service? Agency?
• Operating procedures in place?
• Operating procedures NOT being followed?
• Can existing processes or procedures be
improved?
• Business process reengineering assessment
complete?
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DOTMLPF Analysis Framework Organization
• Where is the problem occurring?
• What is the mission/management focus of those
•
•
•
•
•
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organizations?
What are the organizational values and priorities?
Organization properly staffed and funded to deal
with the issue?
Are commanding officers/senior management
aware of the issues?
Is the issue already in some type of
organizational issue list?
Who exactly is aware of/impacted by the issue?
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DOTMLPF Analysis Framework Training
• Lack of or inadequate training?
• Is the training being delivered effectively?
• Are training results being measured and
•
•
•
•
•
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monitored?
Lack of competency or proficiency on existing
systems and equipment?
Was the issue discovered in an exercise?
Personnel have access to training?
Does Command/management support/enforce
training?
Is training properly staffed and funded?
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DOTMLPF Analysis Framework Materiel
• Caused, at least in part, by inadequate systems or
•
•
•
•
•
•
•
equipment?
Too many systems?
New functionality needed?
is one
Better operationalITtype
performance
needed?
of
Materiel
Lack of competency
or proficiency on existing
Solution
systems and equipment?
Increase performance in existing systems?
Users of the proposed systems or equipment?
Interoperability
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DOTMLPF Analysis Framework Leadership
• Inability or decreased ability to
•
•
•
•
•
•
cooperate/coordinate/communicate with external
organizations.
Senior officers understand the scope of the problem?
Command have resources to correct the issue?
Is leadership being trained on effective change management
principles?
CMD assessed the level of criticality, threat, urgency, risk,
etc.?
Aware of the drivers and barriers to resolving the issue within
her/his own organization?
Does the issue effect CINC or JTF’s conduct of Joint
operations?
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DOTMLPF Analysis Framework Personnel
• Able to place qualified and trained
•
•
•
•
personnel in occupational specialties?
Different occupational specialties needed?
Will new recruits need new training
programs developed?
Right Civilian skill set?
Right mix of military, civilian and contractor
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DOTMLPF Analysis Framework Facilities
•
•
•
•
Adequate infrastructure?
If infrastructure is adequate – what is problem?
Proper environmental controls?
Adequacy of
• Roads/trails?
• Main supply routes?
• Force accomodations?
• Facilities operation and maintenance?
• Hardening?
• Field fortification support?
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Planning for a Capability
Capability: Review IT Investments for efficiencies and effectiveness.
Requirements
DOTMLPF
- Standards and
Conditions
Solution Set
(As Is State)
Need staff that
understand
budget process
Need to be able
to capture data
on IT
investments &
performance
and query for
decision making
Need
governance
process
D:
AR 25-1
Gaps
Needs
update
Cur FY
+ X years
Cur FY
+ X years
Cur FY
+ X years
Write and
publish update
O:
T:
Staff–tech
trained
APMS
M: Sharepoint
AKO
No budget
training
-Data Quality
-old HW
-Need at BN
50% of staff
budget tng
90% of staff
budget tng
Build
interface
Update
Hardware
Field to new
locations
L:
P:
12 IT Staff
Authorized
22 Staff
Required
Increase
Auth by 5
Increase
Auth by 5
F:
Sustainment
$
4/13/2015
+
Dev/Mod
$
America's Army: The Strength of the Nation – Army Strong
Dev/Mod
$
Fielding
$
14
Terms Cont’d
IT Portfolio - A grouping of IT
investments to achieve a mission
capability.
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IT Portoflio
Capability: Review IT Investments for efficiencies and effectiveness.
Requirements
DOTMLPF
- Standards and
Conditions
Solution Set
(As Is State)
Need staff that
understand
budget process
Need to be able
to capture data
on IT
IT
investments
&
performance
Portfolio –
and
for
a query
solution
decision making
portfolio
Need
governance
process
D:
Gaps
Cur FY
+ X years
Cur FY
+ X years
AR 25-1
Needs
update
Write and
publish update
Staff–tech
trained
No budget
training
50% of staff
budget tng
90% of staff
budget tng
-Data Quality
Build
interface
Update
Hardware
Cur FY
+ X years
O:
T:
APMS
M: Sharepoint
AKO
-old HW
-Need at BN
Field to new
locations
L:
P:
12 IT Staff
Authorized
22 Staff
Required
Increase
Auth by 5
Increase
Auth by 5
F:
Sustainment
$
4/13/2015
+
Dev/Mod
$
America's Army: The Strength of the Nation – Army Strong
Dev/Mod
$
Fielding
$
16
Terms Cont’d
Portfolio Management - The process
of integrating, synchronizing, and
coordinating groups of something to
optimize resources.
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Integrating, synchronizing, and
coordinating to optimize resources.
Capability: Review IT Investments for efficiencies and effectiveness.
Requirements
DOTMLPF
- Standards and
Conditions
Solution Set
(As Is State)
Need staff that
understand
budget process
Need to be able
to capture data
on IT
investments &
performance
and query for
decision making
Need
governance
process
D:
Gaps
Cur FY
+ X years
Cur FY
+ X years
AR 25-1
Needs
update
Write and
publish update
Staff–tech
trained
No budget
training
50% of staff
budget tng
90% of staff
budget tng
-Data Quality
Build
interface
Update
Hardware
Cur FY
+ X years
O:
T:
APMS
M: Sharepoint
AKO
-old HW
-Need at BN
Field to new
locations
L:
P:
12 IT Staff
Authorized
22 Staff
Required
Increase
Auth by 5
Increase
Auth by 5
F:
Sustainment
$
4/13/2015
+
Dev/Mod
$
America's Army: The Strength of the Nation – Army Strong
Dev/Mod
$
Fielding
$
18
Terms Cont’d
Capability portfolio - A collection of
grouped capabilities as defined by joint
capability areas and the associated
DOTMLPF programs, initiatives, and
activities
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Joint Capability Areas
Collections of like DOD capabilities functionally
grouped to support capability analysis, strategy
development, investment decision making,
capability portfolio management, and capabilitiesbased force development and operational
planning.
 Force Support
 Battlespace Awareness
 Force Application
 Logistics
 C2
NetCentric
Protection
Building Partnerships
Corp Management and Spt
 http://www.dtic.mil/futurejointwarfare/cap_areas.htm
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A Capability Portfolio Construct
Capability Port
Current Year
(as is)
Capability Port
Current Year
+X
Capability Port
Current Year
+X
Capability Port
Current Year
+X
Capability Port
Current Year
+X
Capability
Capability
Package
Package
D
O
Protection
Maneuver
Log/Sustain
C2
Fires
Intel
T
Battle
Command
(WMA)
M
L
P
F
Capability Package
D
O
T
Net Services
Transport
Net Operations
Networks
(EIEMA)
M
L
P
F
Capability
PackagePackage
Capability
D
Personnel
Finance
Acquisition
Training
Installation &
Environment
Force Management
Logistics
Health
O
Generating
Force
Enterprise
Activities
(BMA)
T
M
L
TRANSFORMATION IMPACT
P
F
Considerations:
Platforms and Sensors, Individual Soldiers
Command Post, By Echelon by Unit, Planning
21
Questions
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Operational Example
Capability: Cave Operations
Requirements
DOTMLPF
- Standards and
Conditions
Solution Set
(As Is State)
Safety #1
Priority
No personnel
Process Cave
Data – inside
cave (damp,
dark)
Gaps
No TTP for
Robots
No Org
O:
structure
No Training
T:
established
Helmet/gear
M: Light
Laptop
D:
Cur FY
+ X years
Cur FY
+ X years
Cur FY
+ X years
TTP
Developed
New Occ
Recruit
Established
Develop
Begin
Training
Training
Field
ROBOT
L:
P:
Need mods
F:
to ranges
Sustainment
+
$
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Dev/Mod
$
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Dev/Mod
$
Range
Mods compl
Fielding
$
Slide 23of 23
14
Planning for a Capability
Capability:________________________________________________
Requirements
DOTMLPF
- Standards and
Conditions
Solution Set
(As Is State)
Gaps
Cur FY
+ X years
Cur FY
+ X years
Cur FY
+ X years
Dev/Mod
$
Dev/Mod
$
Fielding
$
D:
O:
T:
M:
L:
P:
F:
Sustainment
$
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+
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Doctrine
•Is there existing doctrine that address the issue or relates to the issue? Joint? Service?
Agency?
•Are there operating procedures in place that are NOT being followed which contribute to the
issue? Which could, at least in part, correct the issue or lessen its impact?
•If no doctrine or procedures are in place which pertain to the issue, does new doctrine or do new
procedures need to be developed and implemented which provide either a complete or partial
solution to the issue?
Organization
•Where is the problem occurring? What organizations is the problem occurring in?
•What is the mission/management focus of those organizations?
•Primary and secondary missions
•What are the organizational values and priorities?
•Is the organization properly staffed and funded to deal with the issue?
•Are commanding officers/senior management aware of the issues?
•Is the issue already in some type of organizational issue list (CINC IPL)?
•If so, why isn’t the issue being resolved?
•Who exactly is aware of/impacted by the issue?
•Troops?
•Services?
•JTF staff?
Training
•Is the issue caused, at least in part, by a complete lack of or inadequate training?
•Does training exist which addresses the issue?
•Is the training being delivered effectively?
•How are training results being measured and monitored?
•Is the issue caused by a lack of competency or proficiency on existing systems and
equipment?
•Was the issue discovered in an exercise?
•Do personnel effected by the issue have access to training?
•Is command/management supporting and/or enforcing the training effort?
•Is training properly staffed and funded?
Materiel
•Is the issue caused, at least in part, by inadequate systems or equipment?
•What legacy systems are in the Family-of-Systems where the problem is occurring?
•What functionality would a new system provide that currently does not exist?
•What increases in operational performance are needed to resolve the issue?
•Is the issue caused by a lack of competency or proficiency on existing systems and
equipment?
•Can increases in performance be achieved without development of a new system?
•Who would be the primary and secondary users of the proposed systems or
equipment?
•Is interoperability either a driver or barrier in issue resolution?
DOTMLPF Analysis
Framework
Personnel
•Is the issue caused, at least in part, by inability or decreased ability to
place qualified and trained personnel in occupational specialties?
•If issue resolution is likely to involve new material, systems, or equipment,
are different occupational specialty codes needed to properly staff new
systems?
•Primary users
•Maintenance personnel
•Support personnel
•Do new training programs need to be developed for newly recruited
personnell
Leadership
•Is the issue caused, at least in part, by inability or decreased ability to
cooperate/coordinate/ communicate with external organizations?
•Do the senior officers understand the scope of the problem?
•Does command have resources at its disposal to correct the issue?
•Is leadership being trained on effective change management principles?
•Has command properly assessed the level of criticality, threat, urgency,
risk, etc. of the operational results of the issue?
•Is senior leadership aware of the drivers and barriers to resolving the
issue within her/his own organization?
•Has senior leadership identified interservice/agency cultural drivers and
barriers which hinder issue resolution?
•Does the issue effect CINC or JTF’s conduct Joint operations?
Facilities
•Is the issue caused, at least in part, by inadequate infrastructure?
•If so, was issue a result of
•Aging/wear?
•New engineering didn’t meet needs?
•Battle damage/threat?
•Was issue caused by lack of proper environmental controls?
•Issue caused, at least in part, by inadequate
•Roads/trails?
•Main supply routes?
•Force beddown?
•Facilities operation and maintenance?
•Hardening?
•Field fortification support?
•Etc?
Full Spectrum Analysis
Capabilities Building Blocks
Joint Operational Concepts
Capability definition
Observations
Mission
Needs
Functional Concepts
Functional Area Analysis
COCOM
Issues
Functions
Technical
Gaps
Military
Operations
Operational
Deficiencies
Capability
Gaps
Operational
Objectives
DOTMLPF
Enablers
Capabilities-based
DOTMLPF
Requirements