ASTM Standards and
Property Management
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Leaders in Asset Management
ASTM International
What is it?
ASTM International is one of the largest voluntary
standards development organizations in the world.
Target Membership
Anyone
Founded
In 1898 to address frequent rail breaks in the
railroad industry.
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Leaders in Asset Management
ASTM International
Dues: $75.00 / individual, $400 organizational
Current Membership: 33,000 from 135
countries
Committees: 141
Product: 12,160 + standards as a voluntary
consensus standards development organization
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Leaders in Asset Management
ASTM International
Complies with
• National Technology Transfer and
Advancement Act of 1995 (Public Law
104-119) and OMB Circular A-119, and
• Annex 4 of the Triennial Review of the
World Trade Organization’s Technical
Barriers to Trade Agreement (WTO/TBT).
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Leaders in Asset Management
ASTM International
Mission Statement
To be recognized globally as the premier developer and
provider of voluntary consensus standards, related
technical information, and services that
promote public health and safety, support the protection
and sustainability of the environment, and the overall
quality of life;
contribute to the reliability of materials, products,
systems and services; and facilitate international,
regional, and national commerce.
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Leaders in Asset Management
ASTM Committee E53
BAE
Booze Allen Hamilton
DCMA
DHS
DOE
Georgia Tech Research Institute
HHS
International members
Lockheed Martin
NASA
NPMA
SAIC
State of Illinois
Utah St. Univ. Research Foundation
Boeing
DAU
Deloitte
DoD
General Dynamics
GSA
Honeywell
Johns Hopkins APL
Metalcraft
Northrop Grumman
Raytheon
Stanford University
US Army Corps of Engineers
VA
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Leaders in Asset Management
ASTM Committee E53
• Made up of Property Professionals,
80% are also NPMA members
• Doing good things for Property
Professionals
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Leaders in Asset Management
ASTM Standards
You’ve heard the hype- but how does
it really happen?
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Leaders in Asset Management
ASTM Standards
All you need to start is an
idea…
•Is there a need?
•Is there an interest?
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Leaders in Asset Management
ASTM Standards
Check the ASTM website. Is there
something similar already published
or in the works?
(www.astm.org, Technical Committees / Committee
E53/ List of Subcommittees and Standards )
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Leaders in Asset Management
ASTM Standards
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Leaders in Asset Management
ASTM Standards
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Leaders in Asset Management
Committee E53
If not, which subcommittee would it fall under?
E53.01 Process Management
E53.02 Data Management
E53.03 Financial Management
E53.04 Reutilization & Disposal
E53.05 Property Management Maturity
E53.06 Terminology
E53.10 ISO Asset Management Activity
E53.90 Executive Subcommittee
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Leaders in Asset Management
ASTM Standards
• Contact the Subcommittee Chairman, a
member of the Executive Subcommittee or
the Staff Manager for discussion.
• If no standards exist, or none are in the
works get ready to form a task group.
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Leaders in Asset Management
ASTM Standards
Task Groups
• Do NOT have to be ASTM members
• Ideally between 6-12 people to start (may
be more, may be less)
• Choose individuals who are proactive,
responsive and dedicated
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Leaders in Asset Management
ASTM Standards
• Use the word templates provided by ASTM to
help you follow the required format (Form and
Style for ASTM Intl. Standards)
• Register a work item via the ASTM website
• Complete the draft
• Submit for Executive Editorial Task Group
review
• Submit to ASTM for Form and Style review
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Leaders in Asset Management
General Overview of
Different Levels of
Balloting
The Committee on Standards (COS)
(9 Member Oversight Committee)
Main Committee Ballot / Society Review
(Committee E53 on Property Management /
All other ASTM members)
Subcommittee Ballot
(Subcommittee E53.03 – Financial Management)
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Leaders in Asset Management
Subcommittee Ballot
• Focused group of technical experts
• Ballot Authorized by a Subcommittee Chair
• E-Mail notification sent when subcommittee
ballot is posted to the website
• Open for minimum of 30 days
• Requires 60% return of all voting members
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Leaders in Asset Management
Ballot Results
• When the ballot closes, ASTM posts a ballot
summary to the member’s only portion of the
ASTM website
• Summary includes voting tally and the text of
any negative votes and comments received
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Leaders in Asset Management
Main Committee Ballots
• Following successful subcommittee ballot
or resolution of subcommittee negative
votes
• E-Mail notification sent when main
committee ballot is posted to the website
• Ballot open for minimum of 30 days
• Simultaneous with Society Review
• Ballot Summary posted to the website
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Leaders in Asset Management
Consideration of Ballot
Results
• ONE negative vote stops the process
• All negative votes must be resolved in
accordance with ASTM Regulations
• If any technical changes are made to the ballot
item due to a negative vote, the item must be
re-balloted to the entire committee
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Leaders in Asset Management
Resolving Negative Votes
• Persuasive- The negative voter has a valid
technical point, the document is revised and
must be reballoted
• Withdrawn- The voter can withdraw at any time
for any reason without any changes to the
document as balloted
• Withdrawn with Edit Changes- The voter can
suggest alternate wording that does NOT
change the meaning of the sentence
(Clarification only)
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Leaders in Asset Management
Overriding Negative Votes
• Not related
– Requires 2/3 approval by the committee
– Consider as first item of new business at next
meeting of the committee
• Not persuasive
– Requires a technical explanation of why the
point raised is not persuasive
– Requires 2/3 approval by the committee to
override the negative
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Leaders in Asset Management
Participation Made Easy
• Made easy through use of the World Wide
Web
• No travel restrictions
• No time delays
• Access to information 24 hours per day, 7
days per week, 365 days per year
• For just $75 YOU can participate!
– (and receive a complimentary copy of all Property Management
standards for your personal use)
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Leaders in Asset Management
E53 Current Standards
•
•
•
•
•
•
E2131-09 Standard Practice for Assessing Loss, Damage, or
Destruction of Property
E2132-01(2007) Standard Practice for Physical Inventory of
Durable, Moveable Property
E2135-10a Standard Terminology for Property and Asset
Management
E2279-09 Standard Practice for Establishing the Guiding
Principles of Property Management
E2306-03 Standard Practice for Utilization and Disposal of
Personal Property
E2378-05 Standard Practice for the Recognition of Impaired or
Retired Personal Property
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Leaders in Asset Management
E53 Current Standards
• E2379-04 Standard Practice for Property Management for Career
Development and Training
• E2452-10 Standard Practice for Equipment Management Process
Maturity (EMPM) Model
• E2453-05 Standard Practice for Determining the Life-Cycle Cost of
Ownership of Personal Property
• E2495-07 Standard Practice for Prioritizing Asset Resources in
Acquisition, Utilization, and Disposition
• E2497-06 Standard Practice for Calculation of Equipment Movement
Velocity (EMV)
• E2499-06 Standard Practice for Classification of Equipment
Physical Location Information
• E2604-09 Standard Practice for Data Characteristics of Equipment
Records
• E2605-08 Standard Practice for Receiving Property
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Leaders in Asset Management
E53 Current Standards
• E2606-08 Standard Practice for Receipt Notification as a
Result of Tangible Property Movement
• E2607-08 Standard Practice for Cannibalization/Reclamation
of Serviceable Equipment Components to Support Demand
Requirements
• E2608-08 Standard Practice for Equipment Control Matrix
(ECM)
• E2631-09 Standard Practice for Physical Placement of an
Entity-Controlled Supplemental Identification Label
• E2671-10 Standard Practice for Defining Movements,
Shipments, and Transfers of Tangible Property
• E2672-09 Standard Practice for Identification and
Categorization of Tooling
• E2674-09 Standard Practice for Assessment of Impact of
Mobile Data Storage Device (MDSD) Loss
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Leaders in Asset Management
E53 Current Standards
• E2675-09 Standard Practice for Property Management
System Outcomes
• E2676-09 Standard Practice for Tangible Property Mobility
Index (MI)
• E2715-09 Standard Practice for Moveable Property Storage
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Leaders in Asset Management
E53 Work Items
•
•
•
•
•
WK17679 Defining Movements, Shipments, and Transfers of Assets
WK25451 Management of Low Risk Property (LRP)
WK27486 Data Characteristics for Asset Catalogs
WK29521 New Classification for Property Types
WK32431 New Practice for Sales of Personal Property
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Leaders in Asset Management
ASTM Standards
Thank You!
Questions?
Robert.Holcombe@GSA.gov
(202) 501-3828
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Leaders in Asset Management