ARCH 330
Contract Documents to
Specifications
Contract Documents:
Are defined as the legally enforceable
requirements that become part of the
contract when the Agreement is signed.
Construction/Contract
Documents
• Contract Documents (after award)
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Main Contract
General Conditions of the Contract
Supplementary Conditions to the Contract
Attachments/Exhibits to the Contract Documents
(such as soil reports, work rules, proposal
clarifications, etc.)
– General Requirements (Division One)
– Technical Specifications
– Construction Drawings
Procurement Process
It is the schedule of activities required to
from vendor/subcontractor selection to
delivery of all material and services to
the jobsite.
Procurement
Issue contracts Submittal review  Lead time Delivery
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Buy-out
Evaluation/Negotiation
Legal Document
Subcontract or Purchase Order
Contract Format
Terms
Jobsite Specifics
Details
Inclusions and Exclusions
Submittal Process
Schedule
Expedite
Delivery Jobsite
The Bid Process
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Advertisement or Invitation to Bid
Instruction to Bidders
Bid Forms
Selection Process
From: CSI Manual of Practice FF/030.1
Specifications:
• The Specifications are that portion of the
Contract Documents consisting of the
written requirements for materials,
equipment, systems, standards and
workmanship for the Work, and
performance of related services.
From: AIA A201
CSI MasterFormat
• Established in early 1960s by the Construction
Specifications Institute (CSI)
• Standard organizational format for specifications, used
by manufacturers, architects, engineers, interior
designers, contractors, and building officials across the
United States.
• Types of work are broadly grouped within 49 CSI
Divisions, which are divided into Sections. The Sections
are identified by six-digit numbers. The first two digits
indicate Division (01 49) Last four digits indicate more
and more precise units of work (i.e., broad scope,
medium-scope, and narrow scope).
CSI Section Format
• Each Section contains three Parts:
– PART 1 General- Describes administrative,
procedural, and temporary requirements unique to the
section. Extension and amplification of Division 1
sections.
– PART 2 Products- Describes materials, products,
equipment, fabrication, mixes, systems and
assemblies that are required for incorporation into the
Work.
– PART 3 Execution- Describes installation of
application, preparation, cleaning and protection. CSI
has established a standardized system of Articles and
Paragraphs under each Part.
Specification Fundamentals
• Remember the audience
• Contract Documents are prepared for the
contractor, write the specification to the
contractor.
• Say it once and in the right place
• Avoid repeating things. Specify things once and
in the appropriate place.
• The Specifications form a part of the Contract
Documents. Remember that the Specifications
are part of a legal document that carries with it
legal ramifications.
Let the 4 Cs be your guide;
Specifications must be:
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Clear
Complete
Concise
Correct
What Makes a Good Spec Writer
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Thorough understanding of construction
materials, systems, and methods
Research ability
Understanding of basic construction law
Ability to read and understand graphical
information
• Excellent verbal and written communication
skills
MasterFormat™2004 Edition
Division Numbers and Titles
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Procurement and Contracting Requirements Group: Div. 00 Procurement and
Contracting Requirements
Specifications Group:
– General Requirements Subgroup:
• Div. 01- General Requirements
– Facility Construction Subgroup:
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Div. 02- Existing Conditions
Div. 03- Concrete
Div. 04- Masonry
Div. 05- Metals
Div. 06- Woods, Plastics, and Composites
Div. 07- Thermal and Moisture Protection
Div. 08- Openings
Div. 09- Finishes
Div. 10- Specialties
Div. 11- Equipment
Div. 12- Furnishings
Div. 13- Special Construction
Div. 14- Conveying Equipment
MasterFormat™2004 Edition
Division Numbers and Titles
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Facility Services Subgroup:
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Site and Infrastructure Subgroup:
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Div. 21Fire Suppression
Div. 22Plumbing
Div. 23Heating, Ventilating and Air Conditioning
Div. 25Integrated Automation
Div. 26Electrical
Div. 27Communications
Div. 28Electronic Safety and Security
Div. 31Earthwork
Div. 32Exterior Improvements
Div. 33Utilities
Div. 34Transportation
Div. 35Waterway and Marine
Process Equipment Subgroup:
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Div. 40Process Integration
Div. 41Material Processing and Handling Equipment
Div. 42Process Heating, Cooling, and Drying Equipment
Div. 43Process Gas and Liquid Handling, Purification, and Storage Equipment
Div. 44Pollution Control Equipment
Div. 45Industry-Specific Manufacturing Equipment
Div. 48Electrical Power Generation