TO
THE PARTICIPANTS
OF THE CsCA ANNUAL
CONFERENCE
AN OVERVIEW OF THE
PVA SOFTWARE
G. ALAGARSAMY
Pr. CCA, TN CIRCLE
DISADVANTAGES OF THE
MANUAL SYSTEM
• Impracticability of vouching – even
receipt of vouchers from all the PDUs
numbering above 2500.
• Remote chance of vouching
individual pension disbursements.
the
TASKS
• Initial idea was a simple one-to-one
vouching of pension due and pension
disbursed.
• Expanded to accommodate diversified
environments
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CDA Pension cases
IDA for Executives
IDA for Non-Executives
IDA with merger of Dearness Pay
IDA without merger of Dearness Pay
• Entire application should cover old data as
well.
THE PROCESS
• Defining the data structure.
• Building up of database of all existing
pensioners
Broad classifications
• Central – DA Pensioners (CDA)
• Industrial – DA Pensioners (IDA) – BSNL Retirees
• The coverage was around 18,500 records
PLAN OF ACTION
STAGE – I (IN-HOUSE)
• Allotment of Unique Pension Pay Order (PPO) Number.
The existing PPO Numbers were cumbersome
– i.e.
alpha-numeric-special
character
combination in various styles and length.
• Present Unique PPO Number limited to nine digits and
allotted chronologically in running serial.
Idea behind – to create a database with a unique
PPO as the Primary Key for data management and
migration to the adoption of BSNL HRNO for ease
and accuracy.
PLAN OF ACTION
STAGE – II
• Communication
Number
of
the
Unique
• Pension Disbursing Units (PDU)
• Public Sector Banks (PSB)
• Post Offices (PO)
• Feature of the Exercise
• Though time consuming, aids in cutting short of
several difficulties in vouching.
APPLICATION PROCESS
• Maintenance of the database.
• Adding of new records in chronological order.
• Updating of the existing database with key
inputs.
• Automation of vouching through software.
• Generation of exceptional reports.
• For effective pension management.
• For effective analysis at managerial levels.
• Generation of control reports.
HIGHLIGHTS OF PACKAGE
• Developed in the latest Microsoft .net Technology and
SQL Platform.
• Easy User Interfaces .
• Advanced Search options.
• Individual Auditing as well as Electronic upload of bulk
monthly data allowing for auditing of whole year within
seconds.
• Different view styles allowing from old ledger fashioned
view to Grid style view.
• Quicker Generation of Reports.
• Audit Trail.
• Facility for Backup and Restore.
HARDWARE READINESS
• 9 PCs with CPUs.
• 1 PC working as Server.
• Laser Jet Printers.
• Ethernet Switch with 16 Ports.
• Broadband Connectivity.
• LAN Network.
SOFTWARE READINESS
• Ready to use pensioners database in
Excel format covering about 22,000
pensioners.
• Ability to convert the available data as
source file to the Axiom Package.
• Purification of data in periodical interval.
KEY MODULES IN THE
APPLICATION
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Masters
Pensioner details
Auditing
Conversion
Transfers
Reports
Utilities
Admin
KEY FEATURES OF THE
APPLICATION
• One time entry of Master Data – even before
entering the pensioners data – avoidance of
repetitive data entry.
• Capturing of the pensioners data through dedicated
screens and modules – coverage of all the required
details.
• Migration of data in soft format through ‘Utilities’
Module.
• Versatile ‘Admin’ Module.
• Defining of users and their permission in assessing every
module or sub module.
EVALUATION OF THE
PACKAGE
• Debugging of the data through the evaluation
process.
• Many major modifications and additions
covered.
• The results were fine-tuned with the help of
control reports and effective feedback from
the personnel handling the application.
CHECKS BUILT IN THE
VALIDATION PROCESS
• PENSION TYPES: CDA & IDA, computation of gross pension and
the net pension, computing the relief on the gross pension, arriving
at the net pension ignoring the commuted portion there from.
• PENSIONER DETAILS: Data including family details, could be
edited, modified and saved.
• MERGER of DR as DP: Depending upon the date of vouching and
the Pay commission selected, merger of 50% of DR as DP and
computing DR on Pension + DP.
• DR on IDA: Differential application of IDA DR rates ie Executives
and Non-Executives, based on the Group and Pay scale.
CHECKS BUILT IN THE VALIDATION
PROCESS (contd……)
• FIXED MEDICAL ALLOWANCE (FMA): The allowance is
allowed on CDA pensioners where the option is enabled.
• ADDITIONAL PENSION / FAMILY PENSION: The application
computes the additional pension where the pensioner’s age
exceeds the limits as notified in the VI CPC, both for CDA & IDA
pensioners.
• RESTORATION OF COMMUTED
observed to happen on the date due.
VALUE:
Restoration
is
• MAXIMUM PENSION: Pension is restricted to the maximum
ceiling laid in VI CPC.
CHECKS BUILT IN THE VALIDATION
PROCESS (contd……)
• CONVERSION OF PENSION: Superannuation /
Retirement pensions are converted into family
pension.
• TRANSFERS: Transfer of pension from Bank to PO
and vice-versa is enabled.
• UPLOADING: Uploading of scroll data in pre-defined
soft format, both Bank & PO
• BACK-UP & RESTORATION OF DATABASE: Both
operations are enabled and executed on the server.
• USER: Users could be created and privileges
assigned. Assignments are duly applied on logging.
CHECKS BUILT IN THE VALIDATION
PROCESS (contd……)
• HELP - Menu provides the document on the
application.
• Audit Trail could be generated.
• Generation of letters to Pension Disbursing
Units(PDU), through online recording of standard
objections in the course of individual audit.
• SCROLL ANALYSIS REPORT – Throws Trend
Analysis of the Scrolls posted over a period, for a
particular pension month.
• Customised reports for easy review and follow up
both at Micro & Macro levels.
FURNISHING OF SOFT
FORMAT
• To avoid delays and other complications Soft
format has been circulated to the Pension
Disbursing Authorities (PDAs) for furnishing the
pension payment details.
E-FORMAT FOR BANKS
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•
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•
•
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•
SL NO
NEW PPONO
PENSIONER_NAME
LINK BRANCH
PAYING BRANCH
SB AC NO
SCROLL MONTH/ YEAR (IN NUMERIC FORM)
PENSION MONTH/ YEAR (IN NUMERIC FORM)
BASIC PENSION
ADDITIONAL QUANTUM OF PENSION(ABOVE 80 YEARS)
AMOUNT COMMUTED
DEARNESS RELIEF
ARREARS IF ANY
ARREARS DETAILS
FMA
TOTAL
RECOVERY_IF ANY
NET PENSION PAID
REMARKS
E-FORMAT FOR POST
OFFICES
ADDIT
IONAL
QUAN
TUM
PENSI
AMOU
NEW
BASIC OF
ONER PO SB AC
NT
SL NO PPON
PENSI PENSI
DR
_NAM NAME NO
COMM
O
ON ON(AB
E
UTED
OVE
80
YEAR
S)
NET
SCRO
RECO
PEN
SCRO
ARRE
PENSI
PEN
LL
FMA
TOTAL VERY_
MONT
LL
ARS
ON
YEAR MONT
IF ANY
H
YEAR
PAID
H
IN NUMERIC FORM
10
NOTE:
2010
1. PENSION MONTH RELATES TO MONTH FOR WHICH PENSION IS PAID
2. SCROLL MONTH RELATES TO MONTH IN WHICH PENSION IS ACCOUNTED
11
2010
MILE STONE
• Pension Payment Orders (PPOs) issued upto Feb
2011 captured in the Pensioners Database.
• About 24,142 pensioners details are available in
the Master.
• Data relating to IDA, pension revision of pre 2007
/ post 2007 being updated.
• Recovery of overpayment of pension to the tune
of Rs.72.13 Lakhs for the FY 2010-11.
SUGGESTED ROAD MAP
FOR OTHER CCA CIRCLES
• Records:
• Register of PPOs if available, update with all the
relevant details.
• Register of Commutation in the similar manner.
• Making availability of individual pension files, with all
the pension forms and allied papers.
• Preparation of a Standard list of all designations,
corresponding pay-scales under successive Pay
Commissions, Groups etc.
• Hardware:
• Server Client architecture under LAN with workstations.
SUGGESTED ROAD MAP FOR OTHER
CCA CIRCLES (CONTD….)
• Installation & Training
• IDENTIFICATION OF THE TEAM: A team to do the
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•
•
•
roles of a DBA and the data entry and simultaneous
authentication required.
Installation and training on the Pension Voucher Audit
Software by the Vendor.
Populating all the Master Tables.
Populating all the pensioners’ data, including the family
details and mapping individual pensioner to the pension
disbursing unit.
On completion - Plunge in for Voucher posting and
audit.
IMPLEMENTATION SCHEDULE
Implementation schedule for PVA Application in all CCA Offices across India
SNO
STATE
OFFICE NAME
FROM DATE
TO DATE
1
Tamilnadu
Chennai
2
Gujarat
Ahmadabad
20-Jun-2011
24-Jun-2011
3
Karnataka
Bangalore
27-Jul-2011
30-Jul-2011
4
Andra Pradesh
Hyderabad
4-Jul-2011
7-Jul-2011
5
Kerala
Trivandrum
11-Jul-2011
15-Jul-2011
6
Maharashtra
Mumbai
18-Jul-2011
22-Jul-2011
7
Madhyapradesh
Bhopal
25-Jul-2011
28-Jul-2011
8
Rajasthan
Jaipur
1-Aug-2011
5-Aug-2011
IMPLEMENTATION SCHEDULE
Implementation schedule for PVA Application in all CCA Offices across India (contd……)
SNO
STATE
OFFICE NAME
FROM DATE
TO DATE
9
Delhi
Delhi
8-Aug-2011
11-Aug-2011
10
Haryana
Ambala
11-Aug-2011
13-Aug-2011
11
Punjab
Chandigarh
16-Aug-2011
19-Aug-2011
12
Jammu & Kashmir
Jammu
22-Aug-2011
25-Aug-2011
13
Himachal Pradesh
Shimla
29-Aug-2011
2-Sep-2011
14
Uttarakhand
Dehradun
5-Sep-2011
9-Sep-2011
15
UP east
Luknow
12-Sep-2011
15-Sep-2011
16
UP west
Meerut
19-Sep-2011
23-Sep-2011
IMPLEMENTATION SCHEDULE
Implementation schedule for PVA Application in all CCA Offices across India (contd…….)
SNO
STATE
OFFICE NAME
FROM DATE
TO DATE
17
Bihar
Patna
26-Sep-2011
30-Sep-2011
18
Jharkand
Ranchi
1-Oct-2011
8-Oct-2011
19
Assam
Guwahati
10-Oct-2011
14-Oct-2011
20
North East
Shillang
17-Oct-2011
21-Oct-2011
21
West Bengal
Kolkata
24-Oct-2011
28-Oct-2011
22
Chattisgarh
Raipur
31-Oct-2011
4-Nov-2011
23
Orissa
Bhuwaneshwar
8-Nov-2011
11-Nov-2011
24
Andaman
Portblair
21-Nov-2011
25-Nov-2011