BAS RE-IMPLEMENTATION
PROCESS
SCOA Roadshow
BAS , National Treasury | February/March 2013
AGENDA
• Objective;
• BAS Re-implementation process; and
• Questions.
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OBJECTIVE
• Provide departments with an overview
of the BAS Re-implementation
processes.
3
RE-IMPLEMENTATION PROCESSES
1. New Database Creation:
• BAS Team completed the setup of the new
databases.
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RE-IMPLEMENTATION PROCESSES
2. IT Infrastructure Configuration:
• Departments’ IT section to set up BAS
workstation access to SCOA V4 for System
Controller in order to start capturing.
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RE-IMPLEMENTATION PROCESSES
3. Integration and Interfaces:
• Departments to inform other source systems
of the changes to the BAS interface layout;
http://bas.pwv.gov.za/Implementation,
Interfaces/Layout.
• Testing with other source systems should be
done on request before 1 April 2013.
• Update PERSAL central tables (069, 052, 805,
806) – to be in place by 1 April 2013.
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RE-IMPLEMENTATION PROCESSES
4. Static Data Capturing:
• SYSCON to capture static data. The main
tasks include:
 Reinstate and/or capture the Standard
Chart of Accounts for all segments.
 Capture Security and Workflow i.e. user
ids, groups and workflows.
 Reinstate Transaction Processing Rules.
Continued ……………..
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RE-IMPLEMENTATION PROCESSES
 Capture Departmental Parameters.
 Capture Telkom Register.
 Capture Budget.
 Capture Printers.
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RE-IMPLEMENTATION PROCESSES
5. Entities:
• LOGIS/IFMS Procurement Management
Module (PMM) entities will be automatically
created on BAS once payments are sent
through;
• Debtor entities will be converted once the
debts are converted after the March 2013 force
closure date;
Continued ……………..
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RE-IMPLEMENTATION PROCESSES
• Only BAS entities that have been used in the
last 12 months will be converted
programatically; and
• PERSAL entities will be converted
programmatically from PERSAL to BAS.
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RE-IMPLEMENTATION PROCESSES
6. Debt Conversion:
• The debt conversion will be done after the
March 2013 force closure; and
• Debts with a status of “Fully Paid”, “Bad” and
debts with zero balances will not be converted
to BAS V4.
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RE-IMPLEMENTATION PROCESSES
7. Conversion of Balances:
• Department will have to capture the
conversion mappings on BAS;
• The conversion will be done once the
department has done their final audit closure
for the 2012/2013 financial year; and
• Balance Conversion sign-off will have to be
sent to LOGIK Contact Centre (012 657 4444).
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RE-IMPLEMENTATION PROCESSES
8. LOGIS:
• All LOGIS commitments not finalised on BAS
V3 will have to be re-committed on BAS V4
(only the balance outstanding on the
commitment); and
• All store numbers, LOGIS user id’s and LOGIS
departmental parameters will remain the same
and will have to be re-captured on BAS V4.
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QUESTIONS
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