Multiple Indicator Cluster Surveys
Survey Design Workshop
Survey Logistics and
Arrangements
MICS4 Survey Design Workshop
Logistics
• To achieve high quality survey results
• Organization, coordination and management
• Key logistical elements
– Office equipment and supplies
– Fieldwork equipment and supplies
MICS4 Survey Design Workshop
Logistics
• Forms a critical part in the success or
otherwise of the survey esp. data quality
• It consumes a large part of the survey budget
apart from per diem and venue hire
• Need to be planned and procured in advance
MICS4 Survey Design Workshop
Logistics
• Prepare a detailed list of supplies and logistics
items you will need
• Be “reasonably generous” in calculating
survey supplies and be prepared to react
rapidly if you need
• Be sure to have the items available before the
survey implementation starts
MICS4 Survey Design Workshop
Office Equipment and Supplies
• Office and supplies
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Computers
Notebooks
Printers
Software (MS Office, CSPro, SPSS)
Network (data entry)
Internet
Data projector (?)
Other office supplies (Stationery)
MICS4 Survey Design Workshop
Office programs
• MS Office or compatible software
• Word, Excel will be used extensively
• Powerpoint will be used during trainings and
dissemination of survey findings
MICS4 Survey Design Workshop
CSPro
• Census and Survey Processing System
• www.cspro.org
• Free download (registration required)
• Data entry program templates will be provided by
UNICEF HQ
• Technical support will be available
– Regional Office and consultants
– HQ reviews
MICS4 Survey Design Workshop
SPSS
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Required for tabulations and other analysis
www.spss.com
Costly
HQ to buy and supply limited copies to countries
Same version and modules should be used to ensure
compatibility
• HQ will provide template tabulation and other
programs
MICS4 Survey Design Workshop
Fieldwork Equipment
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Electronic scales
Measuring boards
Salt test kits
GPS
• Other fieldwork supplies
– Bags, hats, t-shirts,
– First aid kits, torches
• Vehicles !
MICS4 Survey Design Workshop
Listing
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Recruitment
Training
Travel arrangements
Accommodation arrangements
Contacting local authorities
MICS4 Survey Design Workshop
Listing - Documents
• Listing manual (Supervisors and Listers)
• Maps of sampled clusters/ EAs
• Forms
– Map information form (Form 1)
– Map spotting (page 2 of Form 1)
– Household Listing Forms (Form 2)
• ID cards
• Letter of introduction (from implementing agency)
Listing – Supplies
• Markers or chalks
• Stickers (if markers
will be used)
• GPS
• Pens (blue, red etc)
• Pencil - Mapper
• Envelopes
• Bags, paper clips,
staplers etc
• Clip boards
• Comfortable vehicles
MICS4 Survey Design Workshop
Arrangements Before Fieldwork
• Planning of data collection
– Teams
– Workloads
• Organize and document sample by cluster, region, etc. and by
survey team
– Travel arrangements
• literally for each team, transportation strategy
– Accommodation arrangements
– Monetary arrangements
– Contacting local authorities (letter from implementing
agency)
MICS4 Survey Design Workshop
Arrangements Before Fieldwork
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Translation of questionnaires and manual
Back translation
Pre-testing
Printing of questionnaires
Planning of training
Recruitment of fieldwork personnel
Identify personnel for data processing team
MICS4 Survey Design Workshop
Materials for fieldwork: Documents
• Supervisor's and Editor's Manual
• Interviewer's Manuals
• Maps* and household listing forms* +
Map spotting sheets*
• ID cards
• Letters of introduction
• Questionnaires
• Supervisor's Assignment Sheets
• Interviewer's Assignment Sheets
MICS4 Survey Design Workshop
Materials for fieldwork: Documents
• Control sheets
– Supervisor’s
– Editor’s
– Interviewers
• ID cards
• Complete list of current national
immunization schedule
MICS4 Survey Design Workshop
Materials for fieldwork: Supplies
• Anthropometric instruments
- Weighing (SECA) scales
- Measuring boards
• First aid kits
• Vitamin A Capsules
• Salt test kits (only for countries that will conduct
salt testing)
• Advocacy materials (optional but it helps greatly)
MICS4 Survey Design Workshop
Materials for fieldwork: Supplies
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Blue ink for interviewers
Red ink for the field editor and supervisor
Clipboards, briefcases (bags)
Paper clips, scissors, string, staplers, tape, torches,
etc.
• Envelopes to store completed questionnaires,
• Rain coats (if fielding takes place in the raining
season)
MICS4 Survey Design Workshop
Preparing for fieldwork
Field supervisors:
• Obtain sample HH lists and/or maps for each area in
which his/her team will be working and discuss
problems
• Become or be familiar with the area of work
• Determine travel arrangements and accommodations
• Contact local authorities to inform them about the
survey
MICS4 Survey Design Workshop
Preparing for fieldwork
Field supervisors:
• Obtain all monetary advances, supplies, and
equipment
• Careful preparation by the supervisor is important for
– facilitating the work of the team in the field
– for maintaining interviewer morale
– for ensuring contact with the central office
MICS4 Survey Design Workshop
Organizing fieldwork
Field supervisors:
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Assign work to interviewers
Maintain fieldwork control sheets
Make sure that assignments are carried out
Make spot checks of the household questionnaire
(with the field editor) Regularly send completed
questionnaires and progress reports to the field
coordinator
MICS4 Survey Design Workshop
Conducting fieldwork
Field supervisors:
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Keep headquarters informed of the team's location
Communicate any problems to the field coordinator
Take charge of the team vehicle
Be sure to develop a positive team spirit along with
careful planning of field activities
MICS4 Survey Design Workshop
Conducting fieldwork
Before forwarding completed questionnaires/clusters
• Include all individual questionnaires into the
household questionnaires
• Check household questionnaires for the number of
eligible women and children, and their
corresponding line numbers and verify against
individual questionnaires (and control form)
• For incomplete interviews, include blank
questionnaires with only the identification
information and the result code
MICS4 Survey Design Workshop
Conducting fieldwork
Forwarding questionnaires to the Central Office:
• Instructions from the director of field operations
• Packaging and protection of questionnaires
• Confidentiality of data in questionnaires
• Proper instruction developed and implemented for
transportation of questionnaire to avoid their loss or
information
• Ensure regular transport; should be frequent at beginning
of fieldwork
MICS4 Survey Design Workshop
Monetary Advances and
Communications
• The supervisor should have sufficient funds
• Including funds for fuel and minor vehicle repairs, for guides,
and for communication with central office.
• Advances for per diem allowances to be given directly to
individual interviewers, field editors, measurers and
supervisors.
• Communication system of teams with the central office:
supplies, payments, return of questionnaires, etc.
MICS4 Survey Design Workshop
Transportation and Accommodations
• Travel arrangements and coordination
– Vehicles, taxis, buses, boats, horses, etc.
– Maintenance and security of the team vehicle.
– Use of vehicle
– The driver of the vehicle takes instructions from the
supervisor.
• Food and lodging arrangements
MICS4 Survey Design Workshop
Contacting Local Authorities
• Supervisor's responsibility to contact the regional, district,
local, and village officials before starting work in an area.
• Letters of introduction will be provided, but tact and
sensitivity in explaining the purpose of the survey will help
win the cooperation needed to carry out the interviews.
MICS4 Survey Design Workshop
Fieldwork
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Working hours
Off days
Travel days (No work?)
Fuel
– Should be sufficient
– Coupons vrs cash
MICS4 Survey Design Workshop
Monitoring
• Monitoring visits to fieldwork teams
• Field check tables
• Feedback to teams
MICS4 Survey Design Workshop
Data Entry
• A large room for data entry
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Computers (specifications?)
Software (CSPro)
Keyboard with numpad
Tables (to accommodate PC, questionnaires)
Space to store received and completed questionnaires
Green pen
Backup needs
Flash drives and external hard drive
UPS needs
Printer, toners/cartridges
Network
MICS4 Survey Design Workshop
Data Entry
• Adaptation of data entry programs
– CSPro
• Extra training of data entry staff
– Data entry clerks
– Supervisor(s)
– Editor
• To accept/check incoming questionnaires
MICS4 Survey Design Workshop
Data Entry
• Taking notes, recoding ‘Other’ answers
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Monitoring of data entry
Working hours
Shifts (?)
Editing/Checks
Field Check Tables
Double data entry
MICS4 Survey Design Workshop
Data Analysis
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Clean/Raw datasets
Adding weights
Final datasets
SPSS software
Adaptation of tabulation programs
– SPSS syntax files
• Detailed list steps will be available in the
MICS4 manual
MICS4 Survey Design Workshop