INTRODUCTION TO SAP
Summer Workshops 2010
ERP
• What are Enterprise Resource Planning (ERP)
Systems?
• Incredibly large, extensive software packages used
to manage a firm’s business processes.
• Standard software packages that must be
configured to meet the needs of a company
• Database programs with the following functions:
•
•
•
•
Input
Storage/Retrieval
Manipulation
Output
56,821+ Tables in SAP
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ERP
• Who are the big ERP vendors?
• SAP, the German juggernaut
• Systeme, Anwendungen, Produkte in der
Datenverarbeitung, or
• Systems, Analysis and Products in Data Processing.
• Don’t be a sap!
• Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)
• Microsoft Dynamics, aimed at smaller companies
• SAP Business One is competing product
• SAP BusinessByDesign
• On-demand SAAS (Software as a Service)
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SAP ERP
FI
Financial
Accounting
Workflow
QM
PS
PM
Quality
Mgmt.
Project
System
Plant
Maint.
PP
SD
MM
Prod.
Planning
Sales &
Distrib.
Materials
Mgmt.
HR
AM
Human
Resources
Asset
Mgmt.
CO
Controlling
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SAP ERP
SAP can use a
number of
database programs
to actually store
the data.
Oracle
MS SQL
SAP MaxDB
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SAP
• Systemanalyse und Programmentwicklung (SAP) was
formed in Mannheim, Germany in 1972 by five former
IBM systems analysts
• SAP’s goal was to develop a standard business software
product that could be configured to meet the needs of a
company
• SAP’s founders wanted
• Data to be available in real time
• Users to work on a computer screen, not with paper
• Lofty goals in 1972
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SAP History
R
R/2
Business
Objects
BW
SAP BI
APO
SAP SCM
mySAP
ECC
SAP ERP
R/3
ITS
CRM
SAP CRM
SAP SRM
72/73
79
92/93
2000
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ERP System Costs
• The cost of an ERP system:
• Depends on the size and complexity of the software
package, which is a function of the size of the firm
• Includes new hardware required to run the system
• Includes consultant and business analyst fees
• Includes the time required for implementation
(disruption of business)
• Includes training costs (cost to develop and deploy
training plus employees time away from their job)
• A large company, with over 1,000 employees, can spend
from $50 million to $500 million on a complex
implementation
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ERP Software Benefits
• Improved process (fewer FTEs, better tracking)
• Better decision-making
• Global integration, including currency exchange rates
• Reduced IT maintenance: single system is easier to
maintain
• Provides information so that a company can be
managed, not just monitored
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SAP ERP
Client-server architecture
Application
Server
Application
Server
USER PCs
w/SAP GUI
USER PCs
w/SAP GUI
Database
Server
Application
Server
Application
Server
A brief history of SAP academic
materials in North America
SAP
Education
ERPsim
Game
IDES
Based
International Demonstration and
Evaluation System
Dolphin
Group
Baseball
Uniforms
BPI 1
BPI 2
Pen Company
Fitter
Snacker
Flya Kite
Quazi Comp.
Ross Quarles
Fawzi Noman
SHSU
GBI
Global Bike
Company
International
GBI 2.0
University Competency Centers
Database and
Application
Server
Nothing is saved on your PC. Only things
saved on the server are saved, and they
are saved for good.
Good habits
 In SAP, there are very few delete options:
 Don’t save if things don’t look 100% correct! Exit the transaction and
start over
Clients
 What is a client?
- A way to separate data in the system
- In some ways, a separate database
- Also, a table entry
Column (attribute)
Mandt
Client
- 56,821 + tables for data Row
(Record)
201
201
201
202
202
Field
Table VBAK
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Data Sets
SAP Server (or instance)
Client 207
Client 208
Client 209
00 Data Set
00 Data Set
00 Data Set
01 Data Set
01 Data Set
01 Data Set
02 Data Set
02 Data Set
02 Data Set
99 Data Set
99 Data Set
99 Data Set
Data Sets
 I am data set number 00, not you!
Select the Vendors by Company Code tab, enter ##A1
for Company Code, then click on the enter icon
Data Types
• Configuration
• Settings to define the business
• Fiscal year, chart of account, organizational
structures
• Rarely changed after go-live
• Master Data
• Data that is relatively stable
• Materials, Customers, Vendors
• Transaction Data
• Data that is relatively temporary
• Stored at various stages of a business process
• Customer orders, purchase orders, production
orders, customer payments
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SAP Easy Access
SAP Easy Access
•Master Data Entry
•Transaction Data Entry
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Implementation Guide (IMG)
Where Configuration
Takes Place
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Transaction Data
Transactions flow down
the river of time
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University Competency Center (UCC)
Application Hosting: How does it work?
• SAP University Alliance contract signed with SAP
• SAP determines a hosting center
• SAP UA University Competency Center contract signed with the
UCC hosting school
• UA UCCs have an established rate structure
• UA UCC negotiates off structure or unique offerings that may not be
in rate structure
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University Competency Center (UCC)
Application Hosting: What does it include?
• Remote access to the SAP applications agreed upon
• New customer orientation
• Installation procedures for SAP presentation software (SAPGUI)
• Ongoing support for the SAP applications agreed upon
• Problem determination and resolution assistance
• Ongoing support to meet customer student and class setup
requirements
• Technical assistance to assist faculty on non curricular areas
• Automation/performance of routine SAP application required tasks
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University Competency Center (UCC)
Application Hosting: What does it NOT include?
• UCC’s do not develop curriculum
• UCC’s do not have application area experts
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University Competency Center (UCC)
Application Hosting: What you can’t do?
• Choose specific versions of SAP software
• Start and stop SAP applications
• Start and stop servers
• Any operating system level commands or operations
• Install SAP software fixes
• Add and delete userids
• Modify a users security authorizations
• Update client independent (applies to all clients) SAP tables
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University Competency Center (UCC)
SAP Components
•
•
•
•
•
•
•
ERP System Software
Modules FI/CO/SD/MM/HR etc.
SAP Workflow
BW(BI)/SEM
Business Warehouse
Strategic Enterprise Management
CRM: Customer Relationship Management
EP: Enterprise Portals
APO/SCM
Advanced Planner & Optimizer
Supply Chain Management
Solution Manager
Project Management
ARIS Business Process Development
XI: Exchange Infrastructure
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External Resources
•
List servers or web sites
• www.sapfaq.com
• www.searchsap.com
• searchsap.techtarget.com
• www.intelligenterp.com
• sap.ittoolbox.com
• www.sapfans.com
• www.sapstuff.com
• www.sappro.com
SAP Professional Journal
• www.sap-professional.org
Don’t forget Google!
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ASUG
•
America’s SAP User’s Group
• SAP UA members are considered licensed
customers; they are eligible to join ASUG like any
other customer. They are not automatically an ASUG
UA member.
• New UA member policy
Membership is free
There is an expectation of activity on school’s part
Participation desirable
Chapter has to indicate that the participation is occurring
Chapter signs off on application
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Prerequisties to Logging On
• SAP Gui installed
• Client assigned from UCC
• System Connection defined
• Correct System Selected
• Client, User, Password
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