ICT4D in CRS
ICT4D Conference Day 3 - 29th March
2012
Agenda
• Overview of ICT4D
• Implementing ICT4D
– Request Support for ICT4D
– Key Considerations
– Types of Requests
• ICT4D Portolio Snapshot
• Overview of the GKIM Project Lifecyle Management Methodology
• ICT4D Resources
Why ICT4D?
•
•
Donor demands
Rival NGO investments
in technology
Increase
competitiveness
•
•
Scale programs faster
Reach more
beneficiaries
Improve
Communication
GREATER
IMPACT
Scalability
•
•
Rapid data collection
Visibility to
stakeholders
Greater
Efficiency
•
Less manual more
automated
How can ICT4D be applied to my project?
Technology can used on your project for…
Mobile Data Collection
• Collection and storing of project data i.e. beneficiaries
registration, services rendered and impact indicators
Analysis and Reporting
• Analysis of project data and generation of reports to meet
donor reporting requirements
Tracking
• Tracking and monitoring of where and what services are
rendered to whom, providing visibility to stakeholders
Education and Awareness
• Mass dissemination of information as part of a project to
partners, field agents, community workers, and beneficiaries
to raise awareness and facilitate distance learning programs
Communications and
Training
• Support two way communication between CRS staff, partner
staff, field agents, community workers, and beneficiaries in
dispersed locations
Remote Services
• Provision of services to beneficiaries with limited
infrastructure e.g. banking, access to market prices, weather
data, patient care information, disaster warning and learning
programs
Agenda
• Overview of ICT4D
• Implementing ICT4D
– Request Support for ICT4D
– Key Considerations
– Types of Requests
• ICT4D Portolio Snapshot
• Overview of the GKIM Project Lifecyle Management Methodology
• ICT4D Resources
Implementing ICT4D
Implementing an ICT4D solution is not just about picking about a technology…
PEOPLE
•
•
People that use and run
the technology
Addresses “Who?”
TECHNOLOGY
•
•
•
•
End User Devices
Software / Application
Infrastructure
Telecommunications &
Networks
PROCESS
•
•
Business Processes that
support the usage of the
technology
Addresses “Where?”,
“When” and “How”
How can I get ICT4D support for my project?
ICT4D TEAM
REQUESTOR
The ensure an ICT4D solution is properly implemented in your project, you can
request for support from the ICT4D team
Raise helpdesk
ticket
Complete Project
Definition Sheet*
on CRS.org
Contact requestor
to clarify on highlevel requirements
for request
Advise requestor on
alternate support
sources should
team be unable to
fulfill request
Review with
requestor to kick-off
support
No
Conduct internal
review to approve
request
Request
approved?
Yes
* A walkthrough of how to complete a project definition sheet is covered later in the presentation
Develop high-level
workplan / solution
recommendation
for request
Key considerations prior to raising a request
Considerations
Questions to ask yourself
Importance
1
Objectives
• What is the overarching objective of the field
project?
• How do you envision the ICT4D component
supporting the objectives of the overarching field
project?
• Ensure clear understanding and
alignment to overall project objective
2
Outcomes &
Impact
• What difference will the ICT4D component make
to your project?
• What are the issues / difficulties faced if the
ICT4D component is not in place?
• Provides business case for investment
on ICT4D
3
Timeline
• For proposal support requests, when is the
proposal due for submission?
• For services and projects, when must the ICT4D
system be rolled out in order for it to effectively
support execution of the field project?
• Ensure system can be delivered in a
timely manner
• Consider that GKIM will be managing
many requests hence it is important to
buffer adequate time from request
being made to the time the support
needs to be delivereded
4
Budget
• How much budget are you able to allocate to
implement the ICT4D system / component?
• Ensure clear understanding of budget
constraints
Key considerations prior to raising a request
Considerations
Questions to ask yourself
Importance
5
Stakeholder
• Who is the business owner? Who will champion
and provide support for the implementation of
the ICT4D system / component?
• Who will use the ICT4D system? Are they CRS
staff or partner staff?
• Ensure necessary buy-in from
stakeholders can be obtained
• Ensure budget sufficiently covers the
number of users involved
6
Limitations
• What are the factors restricting / limiting the
usage of the ICT4D system / component that will
need to be considered? Consider both the
environment (limited connectivity) and people
(limited IT knowledge) aspects.
• Ensure the appropriate ICT4D
technologies can be selected
• Know the boundaries which limit the
choice of technology and other
regulations and restrictions
Project Definition Sheet Walkthrough
Long term objective of the OVC project is to increase child mortality rates in the
region. In order to do so, a baseline survey needs to be conducted to assess the
current conditions for OVC in the area.
Utilizing technology for the survey will streamline the process and expedite
identification of key areas to address
Without the use of technology, a paper based data collection will take a longer
time and will require more volunteers. By reducing the number of volunteers
working on the survey, these volunteers can be utilized for medicine
distribution.
Normal
Important to specify how
technology will be used to
meet the programming
objective and not just the
programming objective
Describe the outcomes
and impacts of using the
technology on the project
and NOT outcomes of the
OVC project
An urgent priority should
be exceptional. Projects
should always raise a
request in advance so that
a request is never urgent,
unless due to unforeseen
circumstances
Project Definition Sheet Walkthrough
Project Kick-Off: 1st March
Survey Kick-off: 15th March
Baseline Data Ready: 30th April
Based on the grant funding of USD2 Million, USD10,000 has been allocated
for implementation of systems to support the project
Key CRS staff involved in the project are: A, B, C, D, E and will need to be
involved in the data collection preparation
Capture project
milestones that are
dependent on the
technology being in place.
If possible, provide a
specific date
If a technology budget has
been included in the grant
proposal, please specify.
Else, specify the amount
of budget that the project
can allocate to technology
Specify key project
members that will need to
be within the
communication loop of
this request
Project Definition Sheet Walkthrough
Business owner = Name, Title
Partner = Caritas International
Enumerators conducting the surveys are independent field agents
Limited internet connectivity out in the field where the data is collected
Field agent collecting data have very low IT skill levels
Beneficiaries only understand French
The survey will be conducted with 12000 beneficiaries involving 50
enumerators. Data collected must be integrated with the existing
database.
I would like GKIM to recommend a technology solution for data collection
and provide a cost estimate. On-site training will also be required for the
recommended solution.
It is important to specify
the business owner who is
sponsoring the project.
Also, it would be good to
specify the users of the
technology as this will
influence the technology
recommendation
Specify factors related to
the environment where
the project is run that will
need to be considered
when selecting a
technology (people,
connectivity etc)
Include any other
additional useful
information to be
considered e.g. scale of
data collection,
dependencies, specific
support needed from
GKIM, if any other local
vendors have been
contracted etc.
What are the types of ICT4D support I can
request for?
ICT4D Requests
Proposal
Service
Project
Description
• Project is at proposal
development stage to
secure grant / funding
• Project funding secured
• Support required to rollout an ICT4D component
e.g. mobile device to
conduct survey
• Project funding secured
• Support required to
develop and roll-out of a
complete ICT4D system
(i.e. software, devices,
back-end hardware)
Support
provided
• Provide inputs on ICT4D
solutions that can be
used on the project
• Ensure sufficient budget
is allocated for ICT4D
• Procurement of the
software and devices
• Provide training to build
capacity of local IT staff
• Provide technical
expertise and support
• Project management and
delivery of the project in
accordance to a project
lifecycle methodology
(including vendor
management if an external
vendor is contracted)
• Development / configuration
of the ICT4D system
Agenda
• Overview of ICT4D
• Implementing ICT4D
– Request Support for ICT4D
– Key Considerations
– Types of Requests
• ICT4D Portfolio Snapshot
• Overview of the GKIM Project Lifecyle Management Methodology
• ICT4D Resources
Snapshot of the ICT4D Portfolio
22 ICT4D Requests since November’11
Proposal Assistance
1.
2.
13
IN PROGRESS
3.
4.
5.
6.
7.
1.
9
COMPLETED
2.
3.
4.
5.
ICT for Radio & Gender
Equity in Agriculture
OVC Cameroon
Zambia Economic
Resilience Proposal
Niger DFAP
OVC Nigeria
Project
Service
1.
2.
3.
Food for Education
(Burkina Faso)
Private Sector Provider
(PSP) Pilot Strategy
(Rwanda)
ICAT (Ghana)
AIDS Relief Transition
(Global)
FARM (Philippines)
Congo MYAP
FAO Agriculture Affairs
(CAR)
1.
2.
3.
4.
Global Fund KAP
Malaria Survey (Sierra
Leone)
Haiti Education Renewal
(Haiti)
Bean Storage Project
(Burrundi)
1.
5.
6.
Farmbook
EARO M & E System
Haiti M & E System
Partnership & Capacity
Strengthening (PCS)
Scorecard
Malawi Mobile
Application
iForm Builder Service
Management
Health Information
Management System
Agenda
• Overview of ICT4D
• Implementing ICT4D
– Request Support for ICT4D
– Key Considerations
– Types of Requests
• ICT4D Portfolio Snapshot
• Overview of the GKIM Project Lifecyle Management Methodology
• ICT4D Resources
Project Lifecycle Methodology
GKIM has a project lifecycle methodology in place to ensure consistent and high quality
delivery of all IT projects including ICT4D projects.
Analyze
Requirements
Initiate
Business involvement
Key Activities
•
•
•
Define scope of
the project
Develop high-level
solution
recommendation
Plan the project
•
•
•
•
•
•
•
Raise request
Provide high-level
requirements
Verify timeline
Verify solution
•
•
Architect &
Design
Identify business
processes that the
system will support
Identify data that will
be managed by the
system
Identify and
document detailed
functional and
technical
requirements
•
Identification and
prioritization of
requirements
• Functionalities
• Performance &
Security
Provide sign-off on
requirements
•
PCS Scorecard
Haiti M & E
•
Implement &
Test
Develop overall
system
architecture
Develop high-level
and low-level
design of each
component (e.g.
database, UI etc)
to meet defined
requirements
•
Review and
validation of design
•
EARO M & E
•
Development and
integration of each
component based
on the design
Comprehensive
testing of the
developed system
•
Participation in
and/or
identification of
participants for
user acceptance
testing (UAT)
•
Farmbook
Operate &
Maintain
Deploy
•
•
Establish support
structure for system
both centrally and
locally (helpdesk)
Conduct training to
stakeholders
Configuration and
roll-out of devices
•
Participation
and/or
identification of
participants for
training
•
Malawi Mobile
Application
•
•
•
•
Maintain and
provide support to
end users of the
system
Provide fixes for
system issues
Enhance and tweak
the system
Management of
user turnover i.e.
passwords etc.
Raise help desk
tickets for incidents
Plan and raise
change requests for
system
enhancements
Agenda
• Overview of ICT4D
• Obtaining support for ICT4D
– Request Process
– Types of Request
– Information Required for Request
• Introduction to GKIM Project Lifecyle Management Methodology
• ICT4D Resources
Where can I access ICT4D resources?
The following resources are available on CRS.org for your further reference:
Resource
Description
Link
Knowledge and
Innovation Site
Generic ICT4D documents, articles, news and updates,
ICT4D Calendar.
K&I Site
ICT4D Portfolio Site
Contains the entire ICT4D portfolio, including cost
estimators, lessons learned…
ICT4D Portfolio site
Latest ICT4D Weekly
Status Reports
Weekly report providing the latest status of ICT4D projects
that are either
• On-going
• Requested but still pending approval due to certain
reasons
• Completed (only projects completed that week are
listed)
• On-hold / deferred
ICT4D Weekly Status Reports
Project Definition
Sheet
Online form for submitting your ICT4D project request
Project Definition Sheet
Device Catalog
Suggested technologies for ICT4D work listed in one place
with updated prices and specifications
Device catalog
iForm Builder training
materials
Training materials and audio recording on how to setup
iForms on projects
iFormBuilder portfolio entry
iFormBuilder setup and best use
iFormBuilder Training session 1
iFormBuilder Training session 2
iFormBuilder Training session 3
End of Presentation