SCOH “Operations” Breakfast Meeting
2013 AASHTO Annual Meeting
Room: Governors Square 16
Sheraton Hotel
Denver, Colorado
7:30 AM – 9:00 AM
Saturday October 19, 2013
Agenda
7:30
Welcome, Introductions and Opening Remarks – Carlos Braceras
7:40
Update on 2013 SCOH Operations Subcommittees’ Annual Meeting Key
Outcomes
• SSOM – Don Hunt SSOM Chair and Jeff Lindley, FHWA
• SCOTE – TBD/Gummada
• SCOM – Carlos Braceras, SCOM Chair
• SCOTSEM – Brian Ness, SCOTSEM Chair
• SCOWCoT – Bill Brown, SCOWCoT Chair
8:30
SHRP 2 Reliability Implementation Updates
8:40
NCHRP 20-7 Proposals @ 2013 AASHTO Annual Meeting
8:45
Budget Updates, Action Items/Next Steps and Adjourn
9:00
Adjourn
2
The Results of the
Subcommittee on Systems
Operation and Management
Strategic Plan Development
(SSOM) Workshop
3
Proposed Vision and Mission
• Vision: Transform the national transportation
community to a Transportation Systems
Management and Operations (TSM&O) culture that
focuses on effectively managing the surface
transportation system.
• Mission: To serve as the focal point for promoting
and supporting integrated implementation of
TSM&O by engaging state DOTs, other AASHTO
committees, and other partner organizations.
4
Some Initial Concepts
• Amend the AASHTO Governing Documents to
change the name of the Subcommittee on Systems
Operation and Management (SSOM) to the
Subcommittee on Transportation Systems
Management and Operations (STSMO)
• TSM&O is to be defined within the Strategic Plan
• The Plan should recognize the changing
landscape; privatization, connected/autonomous
vehicles, and increasing importance of freight
5
Strategic Goals
• Formalize relationships and processes among the
AASHTO groups responsible for various aspects of
TSM&O.
• Develop effective working relationships with
external organizations involved in TSM&O.
• Define, guide, and support the Operations Center
of Excellence (OCoE).
6
Organization
• STSMO task forces renamed working groups
• Three working groups identified:
 System Operations Strategies
 System Operations Performance Measures
 Operations Center of Excellence (OCoE)
• OCoE to be discontinued when initial planning is
completed
7
Future Expansion of Working
Groups
• To occur following the discontinuation of the OCoE
Working Group
• Two new groups proposed
 Traffic Incident Management – to coordinate with
the TIM Technical Action Group (TIMTAG)
 Research – to coordinate submission of NCHRP
problem statements and other research activities
8
Strategies Working Group
• Mission to be limited to issues that affect strategic
direction of Maintenance and Operations and have
broad impact on the field
• Initial emphasis on integrated corridor
management
• Anticipate future involvement with connected and
autonomous vehicle technology
9
Performance Measures Working
Group
• Near term to focus on MAP-21 performance
measure requirements
• Long term to act as a clearinghouse for:
 The state of the practice and
 Overcoming challenges encountered by the
TSM&O community
10
Coordination with Other AASHTO
Committees
• SCOHT (highway transport)
• SCOHTS (safety)
• SCOM (maintenance)
• SCOTE (traffic engineering)
• SOC (construction)
11
Measures for Tracking Progress
• Engagement – The degree to which multiple states
are engaged in the SSOM (STSMO) activities.
• Deployment – The extent to which states have
adopted TSM&O as an integral element of their
organization
• Measures related to specific activities undertaken
by the SSOM (STSMO)
12
Operations Center of Excellence
(OCoE) Business Plan Update
13
OCoE Milestones
• TSM&O is now recognized as important discipline
and community of practice
• NCHRP 20-7 (298) evaluated OCoE concept as
key step to support TSM&O
• AASHTO, ITE and ITSA executed a Memorandum
of Understanding (MOU) on 8/30/13 to develop an
OCoE
• SSOM Workshop in Denver initiated effort to create
a Business Plan for an OCoE
14
Business Plan Issues
• Workshop focused on






15
Business model
Programs and activities
Governance
Funding
Staffing and management
Implementation steps and timing
Highlights of Discussion
• Workshop participants agreed on basic
strategy for addressing all business plan
issues
• Opportunity to leverage SHRP2
implementation efforts (and particularly L17)
in launching an OCoE
• Initial OCoE program of activities and
dedicated staffing must be sufficient to
generate support from AASHTO members
16
Highlights (cont.)
• OCoE will need to proactively engage the TSM&O
community
• A strong communication strategy for launching the
OCoE and promoting its activities will be a crucial
element for success
17
SSOM Next Steps
• SSOM (STSMO) to brief AASHTO Board of
Directors at the AASHTO Annual Meeting
• Draft Business Plan due in November 2013
• Plan to be reviewed with SSOM (STSMO) in
May 2014
• Implementation strategy coordinated closely
with SHRP2 implementation and funding
plan and timing
18
Subcommittee on Traffic
Engineering (SCOTE) Updates
SCOTE held a joint meeting with the Standing
Committee on Highway Traffic Safety (SCOHTS)
19
Highlights
• A post meeting survey completed by both
committees members showed that the joint
sessions were very valuable.
20
Strongly Disagree
Disagree
Agree
Strongly Agree
The content of the joint sessions
were informative.
0.0% (0)
2.4% (1)
50.0% (21)
47.6% (20)
The content of the individual
SCOTE and SCOHTS sessions
were informative.
0.0% (0)
2.4% (1)
19.0% (8)
78.6% (33)
Highlights (cont.)
• Behavioral and Operational Safety and
Traffic Engineering
• Safety Performance Measures
• Complete Streets
• Pedestrians
• Towards Zero Deaths
21
Highlights (cont.)
• SCOTE members expressed support for the
NCUTCD Draft MUTCD Long Range Vision
and Strategic Plan
-SCOTE members will submit comments
through AASHTO by the October 15, 2013
deadline
22
Resolutions
• Support and Leadership to Develop a
Business Plan for the Establishment of an
Operations Center of Excellence (OCoE)
• Review ITS Warrants Developed by the
Enterprise Pooled Fund Study
• Formation of a Joint Task Force on Digital
Signs and Billboards
23
SCOTE Next Steps
• SCOTE resolution on Enterprise Pool Fund Study
Taskforce will be presented to SCOH
• Complete updating the Part 1 Guideline for the
Selection of Supplemental Guide Signs or Traffic
Generators Adjacent to Freeways and
Expressways
• Prepare for the January 2014 NCUTCD meeting
24
Subcommittee on Maintenance
(SCOM) Updates
SCOM held a joint meeting with the Subcommittee
on Asset Management
25
Highlights
• Peer Exchange on Transportation Asset Management
-FHWA and AASHTO sponsored this peer exchange that
focused on how state DOTs integrated maintenance and
asset management to better understand the transportation
asset management plan requirements of MAP-21.
• Equipment Performance Measures
-Developed through the EMTSP regional partnerships
-State’s can post performance measures on the EMTSP
website
• SCOM continues to support the efforts of the Transportation
Curriculum Coordination Council (TC3)
26
Highlights (cont.)
• FHWA will lead the effort in developing a Maintenance Peer
Network Exchange
 Foster communication and innovation among the
highway maintenance community
 Identify best maintenance processes and practices
 Share widely, and encourage implementation of
successful processes and practices
 FY 2014 ‐ Development of survey tool and focus areas
27
Resolutions
• Support and Leadership to Develop a Business Plan for the
Establishment of an Operations Center of Excellence
(OCoE)
• Support the Establishment of a Joint Meeting between the
SCOM and the National Safety Rest Area Conference
• Proposed Task Force to Review and Make
Recommendation Regarding Maintenance Quality
Assurance
• Concerns with Consistency of Definitions of Preventive
Maintenance and Pavement Preservation within
USDOT/USDOJ Joint Technical Assistance
28
SCOM Next Steps
• SCOM resolution on Maintenance Quality Assurance will be
presented to SCOH
-Prepare a Maintenance Quality Assurance Scope of
Work
• SCOM resolution on definitions in the USDOT/USDOJ Joint
Technical Assistance Memo will be presented to SCOH
• Survey the states on maintenance funding for “preventative”
maintenance
• Organize the 2013 Winter Maintenance Peer Exchange in
Vancouver, WA, September 10‐11, 2013
29
Special Committee on
Transportation Security and
Emergency Management
(SCOTSEM) Updates
30
Updates
• 2013 SCOTSEM Annual Meeting was held in conjunction with the
2013 Transportation Hazards and Security Summit and Peer
Exchange organized by Transportation Research Board (TRB).
• There was a significant State DOT participation; 39 state DOT
members representing 28 state DOT agencies. Additionally, 14
members from Federal, regional and local government organizations
also attended this event.
• The AASHTO Special Committee on Wireless Communication
Technology also participated in the Summit; between SCOWCoT and
SCOTSEM, representatives from more than 40 state transportation
agencies participated in the meetings, including significant numbers
from state patrol or highway patrol organizations.
31
Resolution
The SCOTSEM members recognized that the MAP21
provides the States flexibility to use various
transportation funds for security improvements,
enhancements, and design; therefore, SCOTSEM
passed a resolution requesting AASHTO to continue
to work with Congress to ensure that current MAP21
language with respect to State flexibility in using
funds for security improvements, enhancements, and
design be included or strengthened in future
transportation bills.
32
Highlights
The SCOTSEM members appreciated the TRB support in holding
the 2013 Hazards and Security Summit and Peer Exchange summit
and recognized that beginning in 2014 SCOTSEM has to organize
the annual special committee meetings like other stand alone
committees.
In light of this, SCOTSEM discussed and identified the following as
critical action items to sustain the momentum generated by the
2013 Transportation Hazards and Security Summit and Peer
Exchange sessions:
• SCOTSEM establish a new model to sustain funding and
sponsorships for holding annual meetings and related events that
provide an opportunity for needed training and education for
professionals and mid-level managers
33
Highlights (cont.)
 SCOTSEM will promote regional approaches to collaborate
and partner. SCOTSEM recognized that the regional
approach provides an ideal setting to identify emerging
issues and ongoing research needs, to reduce duplication
of effort and provide a venue for monitoring the
implementation of research. SCOTSEM identified the
regional task forces and task force chairs to advance this
effort.
 SCOTSEM identified the need to work with AASHTO
Highways Subcommittee on Bridges and Structures’
(SCOBS) T-1 and T-20 committees to strengthen their
considerations of security in bridge and tunnel design and
rehabilitation.
34
Highlights (cont.)
• SCOTSEM leadership is working on the following next steps:
 Continue to work with TRB to hold a NCHRP 20-59 (14B)
Panel meeting in Spring 2014 that includes attendees from
AASHTO SSOM, SCOBS’ Technical Committees and
develop a work plan to hold future SCOTSEM annual meeting
events.
 Align future SCOTSEM-led Transportation Hazards and
Security Summit and Peer Exchange sessions in conjunction
with 2015 SSOM and Operations Center of Excellence
(OCoE) events.
35
Special Committee on Wireless
Communications Technology
(SCOWCoT) Updates
36
SCOCWoT
• Is the primary resource for wireless
communications technology for each member
department
• Responds to regulatory and legislative moves
affecting the use of radio and spectrum affecting
member departments
37
Ongoing Activities
• Spectrum Management
 Representing our members on the following:
National Public Safety Telecommunications
Council
700 MHz Public Safety Advisory Committee
Land Mobile Communications Council
Public Safety Communications Council
38
Ongoing Activities
• Technology
 Standards Development
ANSI/TIA P25 Digital Communications
Homeland Security’s SAFECOM
• Regulatory
 Federal Communications Commission
 First Responder Network Authority
39
Recent Activities
• Developed the Association’s position on
opening the 5.9 GHz DSRC frequencies for
unlicensed Wi-Fi
• Filed Comments and Reply Comments on
the FCC Notice of Proposed Rulemaking
opposing opening or sharing the DSRC
• Worked with ITS-America in developing their
comments and reply comments
40
SHRP2 Implementation Update
41
Strategic Implementation of
Reliability Products
Links to SSOM Strategic Plan
•
•
•
•
L12/L32 TIM Training
L01/L06 Organizing for Reliability
L36 Regional Operations Forums
L17 Enhanced Knowledge Transfer Systems
(EKTS) and the Operations Center of
Excellence
• L38 Reliability Analysis Tools
43
L12-TIM Training
• L32A-Train the Trainer Workshops (see
graphic)
• L32B-e-Learning Tool
 eLearning version of in-person training under
development
 Expected to be available early 2014
• L32C-TIM Training Assessment Tool
 Assessment process developed at a conceptual level
 Covers “what” will be assessed, “when” assessment will happen, and
“how” assessment will be done
44
National Implementation Progress
AK
HI
PR
23 States
38 Sessions
15,000 Responders Trained
National Responder
Training in Progress
Equivalent to the
National Training in
Progress
TtT’s Scheduled
Train the Trainer
Location
Organizing for Reliability Products
• Suite of products that assist
States/Metropolitan Planning Organizations
(MPO) in evaluating and improving their
capabilities for effective and sustained
systems management and operations
programs
 27 early adopter agencies selected
 Meetings with agency leadership underway
 CMM workshops to begin later in the fall
46
National Implementation Sites
Whatcom
Buffalo - NITTEC
Portland, OR
Cleveland
Kansas (Wichita)
AzTech
MD
Washington, DC
DFW
Orlando, FL
Broward, Co
Statewide Approach
Regional Approach (MPOs)
L17 Enhanced Knowledge
Transfer System (EKTS)
• L17 created a Knowledge Transfer System (KTS) that
includes SHRP2 Reliability products, gap filling research,
business case material
• Work is beginning to build an enhanced version of the
KTS to provide additional value to the transportation
operations community. The EKTS could also eventually
serve as the basis for an Operations Center of
Excellence
48
L17 EKTS
• Implementation Plan complete (AASHTO/FHWA joint lead)
 Objective 1: Establish Administrative and Engagement
Structure
 Objective 2: Soft launch of prototype KTS
 Objective 3: Coordination/integration of KTS and NTOC
resources
 Objective 4: Development and launch readiness of EKTS
 Objective 5: Launch and Day-to-Day Management of EKTS
• AASHTO/ITE/ITSA MOU on roles and business model
49
L36 Regional Operations Forums
• 4-day training session for multi-state transportation
agency staff with focus on transfer knowledge of
Reliability products and other TSM&O resources,
foster peer exchange
• Five Pilots Scheduled
 Nashville, TN: September 2013
 Seattle, WA: November 2013
 Phoenix, AZ January 2014
 Concord, NH: April/May 2014
 Milwaukee, WI: June 2014 (tentative)
50
L38 Reliability Analysis Tools
• Analytical tools designed to aid in diagnosing nature of
reliability problems and analyze effects of alternative
corrective actions
 L02 Monitoring Programs for Reliability
 Planning/Programming for Reliability
 Reliability in Highway Design Features
 Reliability in the Highway Capacity Manual
• Pilot tests underway in four states (WA, CA, FL, MN)
• Results to be presented at TRB workshop in late October
2013
• Implementation Planning Workshop to be scheduled in
early 2014
51
R11 – Work Zone Planning and
Coordination Tool
• Workzone impact and strategy estimator (WISE)
software
• Assess approaches at corridor/network levels to
minimize disruption from road projects
• Implementation to be led by Reliability
• Developed, and tested in 2 States using historical
data for validation
• Pilot tests in 2 States underway to analyze projects
currently in the planning phase
52
For More Information
http://www.fhwa.dot.gov/goshrp2/
53
NCHRP 20-7 Proposals
54
Proposed NCHRP 20-7 projects
SSOM
• Next Generation National Transportation
System Management & Operations Research
Framework
SCOM
• Determination of the Best Practices for
Collecting, Processing and Managing
Roadway Asset Inventory Data
• Reducing Risks to Worker Safety in Work
Zones Due to Distracted Drivers
55
Standing Committee on Highways
Operations Subcommittees’ 2013 Annual
Meeting Budgets
56
2013 SSOM, SCOM, SCOTE, SCOTSEM and SCOWCoT Annual Meeting Budgets
Registration
Subcommittee
Attendees
Member
NonMember
Spouse/
Guest
Sponsorship
Income
Actual
Cost
SCOM
July 20-26,2013
130
$550
$625
$299
$60,000
$160,000
$188,000
SCOTE
127
$350
$400
$125
$12,000
$51,000
$36,000
June 23-25, 2013
SCOTSEM
Aug. 20-26
NCHRP 20-59 Project Provides Travel and Meeting Support
Approximately 120 SCOTSEM members attend this event
SCOWCoT
Aug 20-26
No Reg Costs - SCOWCoT meetings are held in conjunction with
SCOTSEM
Approximately 25 members attend this event
SSOM
April 9-10
SSOM =
100
SSOM
State DOT
= 32
Indu. = 36
This is the 1st
Meeting of this
scale and scope
Since 2008
No Reg
Costs
$325
No Reg
Costs
$ 29,125 (of
which 8,125 is
from
registration
fees)
$30,000
$34, 500
2014 SSOM, SCOM, SCOTE, SCOTSEM and SCOWCoT Proposed Annual Meeting Budgets
Subcommittee
Registration
No. of
Attendees
(Approx)
Sponsorship
Member
NonMember
Spouse/
Guest
(Anticipate)
Budget
SCOM
July xx-xx,2014
WVDOT
200
TBD
TBD
TBD
$40,000
TBD upon hotel
selection
SCOTE
June xx-xx, 2014
MNDOT
100
TBD
TBD
TBD
$10,000
TBD upon hotel
selection
SCOTSEM
XX xx-xx, 2014
Beckman, CA
100
$350
$400
$125
SSOM and
SOWCoT
May 5-8
TnDOT
Nashville, TN
100
$100
$150
public
sector
$175
private
sector
$40,000
$15,000
$29,000