Proactive Safety Management
Refreshing your IIPP
Presenter
• Multiple Technology Certifications
• 15 years in Business Process
Engineering
• Degree in Psychology from San
Jose State University
GREG BORGERSON
Business Development Representative
ESM Solutions, Inc.
www.executivesm.com
Presenter
• Technologies expert
• Product building
• 5 years in product marketing
• Established knowledge in user
experience
• Video production orchestrator
WILLIAM RICHARDS
Marketing & Creative Design Manager
ESM Solutions, Inc.
www.executivesm.com
Presenter
• Associate in Risk Management
• Associate in Management
• Fire Casualty Broker License
(0H15950)
• Series 7, 9/10 & 63 licenses
ANTHONY POSTON, ARM, AIM
• B.S. in International
CEO & Co-Founder
ESM Solutions, Inc.
• 13 years in risk management
Business/Finance
services
www.executivesm.com
Today’s Discussion
• Segment 1
• Workers’ Compensation Industry Update
• Segment 2
• AB 2774 – Defining “Serious”
• Cal/OSHA’s Targeted Inspection Consultation Fund
• Segment 3
• Injury & Illness Prevention Program Workshop
• What is an IIPP
• ESM’s development process
• What are the required elements?
• Cal/OSHA’s here, now what?
• How ESM can help
Segment 1
Industry Update
www.wcirb.com
As of March 31, 2013
Think about this…
• How many of you have safety / Work Comp
objectives for 2013-14?
• How many of you are expecting increases in
your Workers’ Compensation insurance costs?
• How are you going to offset that increase in
expense?
• How many of you have had injuries in your
organization?
• What are the direct and in-direct costs?
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Introductory Exercise
Not Confident
1
|
2
Confident
|
3
|
4
|
5
A. How confident are you with your safety efforts?
B. What are three safety programs/activities you are most
confident with and why?
1.
2.
3.
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Segment 2
AB2774 –
Defining “Serious”
The Impact of AB2774
1.
Redefines “Serious”
2.
Enforcement officers are provided:
•
•
More inspection training
More legal training
3.
More Serious citations (fine of $18,000)
4.
More Willful citations (fine of $70,000)
5.
ESM has developed a 4-part video series on AB2774.
•
Watch it for free at: http://www.executivesm.com/education/videos/
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Definition of “Serious”
• "Serious physical harm," as used in this part, means any injury or illness,
specific or cumulative, occurring in the place of employment or in connection
with any employment, that results in any of the following:
1.
2.
3.
Inpatient hospitalization for purposes other than medical observation.
The loss of any member of the body.
Any serious degree of permanent disfigurement.
4. Impairment sufficient to cause a part of the body or the
function of an organ to become permanently and
significantly reduced in efficiency on or off the job,
including, but not limited to, depending on the severity,
second-degree or worse burns, crushing injuries including
internal injuries even though skin surface may be intact,
respiratory illnesses, or broken bones.
• (f) Serious physical harm may be caused by a single, repetitive practice,
means, method, operation, or process.
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CAL/OSHA’s TICF
• Target Inspection Consultation Fund
• https://www.dir.ca.gov/dosh/TICFFAQ.html
• Employers with X-mods greater than 125%
• Subject to an “assessment” based on payroll
• Ranges from $100 to $10,000 (formerly a max of $2500)
• Subject to a Cal/OSHA site visit
• No Cal/OSHA Assessment in 2013
• http://www.executivesm.com/news/page/3/
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Question
Failure to report a serious injury or illness to
Cal/OSHA in a timely manner can result in a
fine of?
A. Your lunch money
B. $4,000
C. $5,000
D. $8,765.43
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Answer
• In the event of death or serious injury or illness, an employer is
required to immediately notify the local Cal/OSHA office.
• http://www.dir.ca.gov/asp/DoshZipSearch.html
• Always error on the side of caution, if you are unsure whether or
not to call Cal/OSHA – call them, it’s better that they hear it
from you than the hospital or paramedics.
• How much time do you have to report the injury?
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Segment 3
Updating Your IIPP
Building a Safety program
Safety Foundation
Risk
Assessment
Define
prioritized
scope of
work
Prepare
Corporate
S&H Policy
Develop
Injury &
Illness
Prevention
Program
Develop
Safety &
Health
Manual
Safety Application
Ongoing, structured
Safety Committee
Meetings
Ongoing, scheduled
Safety Inspections &
Trending
Relevant and
compliant Safety
Training
Standardization of
Processes for
scalability and
sustainability
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What is an
Injury & Illness Prevention Program?
• Also commonly referred to as the IIPP
• The IIPP is an umbrella or outline to an employer’s
safety operations and processes
• The IIPP contains & addresses 8 Key Safety
Elements that are applicable to all industries
• It is required of all employers with 5+ EE’s
• It is designed to help provide better workplace
protection for employees as well as to reduce
losses resulting from accidents and injuries
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Injury & Illness Prevention Program Development Process
Program Introduction
Complete IIPP
Evaluation
Questionnaire
Customer
Engagement
Collect
Background
Information
Current Injury & Illness Prevention Plan
OSHA 300 log (past three years)
Training records (samples)
Inspection reports (samples)
Loss runs if available (most current)
Phase 1 – IIPP Review
Review client’s
current IIPP
Identify missing
Cal-OSHA
compliance
requirements
Analyze
supporting
documentation
Prepare
revised IIPP
Outline
Coordinate with client
regarding questions, or
additional information needed
Phase 2 – IIPP Revision
Revise and
reformat
IIPP
Ensure IIPP meets
Cal-OSHA
standards
Revise / develop
custom checklists
for implementation
and compliance
Phase 3 – IIPP Roll out
Collaborate on revised program
Provide revised
IIPP, action items
and monthly safety
training matrix and
training modules
Client
Multiple drafts may be required
Ensure procedures reflect
organizational practices
Adopt new
IIPP program
Provide IIPP training
to Supervisors /
Managers using
Training CBT
Provide
monthly safety
training to
employees per
schedule
Review safety training modules
including: PPT Presentation,
Learner’s Guide, Quiz and Answers
ESM
Joint
Provide ongoing
consultation and
support, including
annual refresher to IIPP
IIPP requirements – 8 elements
1. Safety responsibility assigned
2. Establish a system for ensuring compliance
3. Effective communication of program
4. Procedures for identifying and evaluating workplace hazards
5. Investigate injuries and illness
6. Procedures for correcting unsafe or unhealthy conditions
7. Provide training and instruction
8. Recordkeeping & documentation
9. *Code of Safe Practices (Construction)
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Cal/OSHA’s here! Now what?
• During the inspection, an enforcement officer must make a
reasonable effort to determine if there:
 Was supervision of employees exposed (#1,2)
 Was training for employees and supervisors (#7)
 Were procedures for discovering and controlling the hazard (#4,5,6)
 Were procedures for communicating to the employee (#3,7)
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ESM’s IIPP Compliance Kit
• Includes:
•
•
•
•
•
Compliance IIPP, customized to fit your organization
Code of Safe Practices
Forms and Checklists for IIPP implementation
IIPP Computer Based Training
12 safety training modules
•
•
•
•
Training schedule / matrix
Learner’s guide
Training program
Quiz, answers and attendance form
• 10 hours of ESM consultation
• http://www.executivesm.com/products/iipp-kit/
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First Step: SWOT Analysis
Internal
Strengths
What are the strengths of your IIPP?
e.g. Consistent and effective safety meetings
1.
2.
3.
4.
5.
External
Opportunities
What are your opportunities for improvement?
e.g. Increased training from online resources
1.
2.
3.
4.
5
Weaknesses
What are the weaknesses?
e.g. Inconsistent inspection program
1.
2.
3.
4.
5
Threats
What are your external threats?
e.g. Cal/OSHA compliance
1.
2.
3.
4.
5
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Summary
• Workers’ Compensation trends are continuing
to increase
• Cal-OSHA is more prevalent
• Your IIPP must include the 8 elements
• Proactive safety management will help
minimize exposures and injuries
• The time to start enhancing your safety efforts
is now…
• ESM can help!
www.executivesm.com
Questions
Contact us:
1112 I St. #350 | Sacramento, CA 95814
Phone: 916.822.5883 | Fax: 916.822.5888
info@executivesm.com
twitter.com/esmsolution
facebook.com/ESMSolutionsInc
“
“
Where there are risks…
there are Solutions…
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