THE ENERGY OF KUWAIT
THE ENERGY OF KUWAIT
THE ENERGY OF KUWAIT
Pre-Qualification of
Manufacturer
© KOC 2014
Instructions & Procedure.
(How to Submit a Good PQ File)
THE ENERGY OF KUWAIT
The following slides will be a guidance to prepare &
submit a proper PQ application
PQ Application is consist of following parts:
• Application form (Cover Page)
• Declaration-Physical Plant Address.
• Specific Instructions to Manufacturer.
• Part I - Commercial & Financial
© KOC 2014
• Part II - Quality Assurance/HSE (Based on Products)
• Part III - Technical Section (Based on Products)
THE ENERGY OF KUWAIT
Application form (Cover Page) & Declaration form
Plant Name & Physical Plant Address:
Ensure to provide the Plant Name & Physical Plant address of manufacturing
plant (Not P.O.Box address) in:
• Application form (Cover Page )
• Declaration-Physical Plant Address form.
• PQ-Questionnaire PART-I-clause 1.4.
© KOC 2014
PQ Application is valid for “Single Manufacturing facility only”.
We have noticed that lot of manufacturers tend to write more than one plant
address, which leads to a rejection of their application. Hence kindly ensure to
provide only the exact sought plant address. If Applicants has more than one
facility then separate PQ application shall be submitted for each category in
each plant. (for each application payment shall be made separately).
THE ENERGY OF KUWAIT
Application form (Cover Page) - Cont’d
KUWAIT OIL COMPANY (K.S.C.)
PRE-QUALIFICATION OF MANUFACTURERS
Enter LEGAL NAME Manufacturing Plant,
for which Approval is Required
APPLICATION FORM
(To be Completed by Respective Manufacturer Only)
1.01- CATEGORY : COMPRESSORS
MANUFACTURER’S NAME:______________________________________________
FULL ADDRESS OF THE MANUFACTURING FACILITY FOR WHICH
PRE-QUALIFICATION IS SOUGHT (SINGLE ADDRESS ONLY)
Note:
Enter the Physical Address of Manufacturing
Facility/Plant.
(Note :- P.O. Box. address is NOT acceptable).
This Application Form is valid for a “Single Manufacturing Facility” only. If more
than one facility of the above mentioned manufacturer is required to be prequalified, separate Application Form/s and Pre-Qualification documents should
be submitted for each additional facility-accordingly all information &
supporting documents shall pertain to that particular factory only for which
Pre Qualification (PQ) is sought.
Attachments:
1.
Original Receipt for payment of fee for application /
Questionnaires enclosed.
YES [
]
NO [
]
2.
Questionnaires(Parts I, II & III) enclosed-duly supported
YES [
]
NO [
]
With evidences for the answer against each question.
3.
Audited Fin. Statements as per Part-I, clause 2.3 enclosed
YES [
]
NO [
]
4.
QMS Manual and ISO-9001 Certificate
YES [
]
NO [
]
5.
HSE Manual and ISO-14001 & OHSA-18001
Certificates enclosed
YES [
]
NO [
]
6.
Original printed product Catalogue(s) enclosed
YES [
]
NO [
]
7.
Detailed Factory fire insurance certificate enclosed
YES [
]
NO [
]
8.
Specify below other documents submitted:-
enclosed
a
b
c
d
© KOC 2014
This Application MUST be submitted within THREE(3) MONTHS from the date of Download.
KOC – Office Use
Application Reference Number
Application Received
Date
Application Fee Paid
Date
Bank Name / Country
Notes
Manufacture has to Tick (), relevant
documents attached along with this form.
THE ENERGY OF KUWAIT
Part I - Commercial & Financial
To complete all questions with correct & specific answer.
Against clause 1.4, ensure to Provide Only one Physical Plant address for
which PQ is sought.
© KOC 2014
Against clause 2.3 regarding requirement of AFS(Audited Financial
Statements) manufacturer has to provide AFS for most recent three(3)
years and the below required documents to KOC along with the application,
in electronic and physical format (soft copy & Hard Copy): as required per
PQ questionnaire Part-I, clause 2.3.
From the below link please download below 3 Files for further working.
http://www.kockw.com/Downloads/PQModule.aspx
(a) KOC_FIN_MANUFACTURES
(b) Letter of Authentication 2014
(c) Parent Company Guarantee 2014
THE ENERGY OF KUWAIT
Part I - Commercial & Financial - contd
If you (manufacturer) want to submit AFS of Applicant company (That is own
AFS of manufacturer) then please Gather the below detailed audited AFS for
most recent three(3) years-which shall include:-
© KOC 2014
•
•
•
•
•
•
Evidence of ownership
Income statement
Cash flow statement
Notes of accounts
Independent auditors’ report
Balance sheet.
Fill up the excel sheet form “KOC_FIN_MANUFACTURES”(All given figures
MUST tally with Figures available in the AFS ).
Do not convert Excel sheet form in to PDF/any other format.
Fill up the “Letter of Authentication 2014” letter (1 page).
THE ENERGY OF KUWAIT
Part I - Commercial & Financial [Cont’d]
© KOC 2014
Letter of Authentication: Applicant has to fill only the area highlighted
with red colour in the given letter and any modification or change in the wording or
format will not be acceptable for evaluation.
THE ENERGY OF KUWAIT
Part I - Commercial & Financial - contd
If vendor (manufacturer) want to submit AFS of PARENT company (In this case Parent
company should own >51% stake) then please Gather the below detailed audited AFS of
Parent Co. for most recent three(3) years-which shall include:•
•
•
•
•
•
Evidence of ownership
Income statement
Cash flow statement
Notes of accounts
Independent auditors’ report
Balance sheet.
Fill up the excel sheet form “KOC_FIN_MANUFACTURES”(All given figures MUST
tally with Figures available in the AFS ).
Do not convert Excel sheet form in to PDF/any other format.
© KOC 2014
Fill up the “Parent Company Guarantee 2014.” Letter.(2 pages).
Submit HARD copy & Soft Copy of all above in a CD along with Part-I file.
THE ENERGY OF KUWAIT
Part I - Commercial & Financial [Contd.]
© KOC 2014
Letter of Authentication from Parent company: Parent company has to fill only the
area highlighted with red colour in the given letter and any modification or change in
the wording or format will not be acceptable for evaluation.
THE ENERGY OF KUWAIT
Part I - Commercial & Financial [Contd.]
© KOC 2014
Letter of Support from their Parent company: Parent company has to fill only the
area highlighted with red colour in the given letter and any modification or change in
the wording or format will not be acceptable for evaluation.
THE ENERGY OF KUWAIT
Part II - Quality Assurance/HSE (Based on Products)
This part of Questionnaire covers for the respective MAIN category & its
Subcategories (if any) as applicable.
Carefully to read the questionnaire and ensure to provide the correct, specific & precise
answer to each of the questions.
Do not provide vague answer / Do not simply mark as N/A / Do not leave blank / etc.
For each given answer - kindly provide supporting documents to substantiate the
furnished answer in the same order of Questionnaire.
Provide supporting documents with Index & file separator for quick reference.
© KOC 2014
All certificates/documents are to be in English(or Translated in English).
All certificates/documents should reflect Manufacturer Name / Plant address for
which PQ is required/sought.
If ISO certificate(s) is issued on Head office address, then it should bear an ANNEXURE
indicating applicability of this ISO certificate(s) to various plant’s plant name & address.
THE ENERGY OF KUWAIT
Part II - Quality Assurance/HSE – contd.
Kindly ensure to submit the following certifications/documents as minimum
BUT not limited to: Supporting documents to substantiate all the given answers.
 ISO-9001 / 14001 & OHSAS 18001 certificates.
 Plant’s fire insurance policy details.
 ASME/API/BS/ATEX/KEMA / Like wise applicable to respective category.
 Type approval Certificate & Reports ( Both)
 Quality Assurance Manual & HSE Manual.
© KOC 2014
 Latest Audit reports of ISO/API/ASME with NCR's & corrective actions taken (if any).
• QA/QC organization chart showing key positions pertains to PQ sought facility only.
• Details of membership of manufacturers associations and participation on standards committees.
THE ENERGY OF KUWAIT
Part II - Quality Assurance/HSE - contd.
• List & Details of bought-out items &subcontracted works and its vendor details/their
accreditation.
• MTCs(Material Test certificates of recently executed orders) – witnessed by any reputed third
party/clients.
• Manufacturing process flow chart.
• Plant layout/General arrangement drawings showing various departments/areas.
• List & Details of Inspection/Testing Instruments with calibration details.
• Details of quality control for incoming materials/PMI (Positive Material Identification).
© KOC 2014
• Inspection & Test plan (ITP) certified by any reputed TPIA/Client.
• Painting Procedure/Details.
• Packing Methods/Details.
THE ENERGY OF KUWAIT
Part III - Technical Section (Based on Products)
Carefully to read the PQ questionnaire and ensure to provide the correct,
specific & precise answer to each of the questions.
Do not provide vague answer / Do not simply mark as N/A / Do not leave blank /
etc.
For each given answer - kindly provide supporting documents to substantiate
the furnished answer in the same order of Questionnaire.
Provide supporting documents with Index & file separator for quick reference.
© KOC 2014
All certificates/documents are to be in English(or Translated in English).
All certificates/documents should reflect Manufacturer Name / Plant address
for which PQ is required/sought.
THE ENERGY OF KUWAIT
Part III - Technical Section – contd.
© KOC 2014
Kindly ensure to submit the following certifications/documents as minimum
BUT not limited to:-
• Design, Detail Engineering, Manufacturing, Inspection&Testing
capabilities available in house towards subject category of products.
• Client reference list / Track record (domestic & overseas separately) for most recent
five(5) years as per the given format (TS Part-III). with complete details such as :
Year, Client/End user Name & Country, Types(wise), Size(wise), Rating(wise),
brief specifications of items, quantity, standards/codes, application/Service etc.
• Production range & Production flow chart.
• Type of Material / welding details.
• Details of codes & standard to which products are being manufactured.
• Compliance statement to the given KOC STANDARD-pointwise compliance is
required (for applicable categories).
• Plant’s general arrangement drawing showing various manufacturing & testing
THE ENERGY OF KUWAIT
Part III - Technical Section – contd.
© KOC 2014
• Manufacturer has to submit un-priced Purchase order copies (at least 5 Nos. per each
year covering most recent five(5) years.
• Supporting Detailed Technical documents to demonstrate proven manufacturing
experience-such as : Client approved drawings / MDR-Manufacturers Data Record /
Project Documents(executed) /
• Approval/registration letters from other oil & Gas companies.
• MTCs(Material Test certificates of recently executed orders) – witnessed by any
reputed third party/clients.
• Manufacturer has to submit performance feedbacks from the clients (if available).
• Original Technical Product catalogue(in booklet form)-showing manufacturer
name , plant address. ( Printed loose sheets are NOT Acceptable).
• Documentary evidences to demonstrate NACE/Sour Service experience(MTCs)/
P.O.Copies at least 3 nos. per each year, covering for most recent five(5) years.
THE ENERGY OF KUWAIT
Part III - Technical Section – contd.
© KOC 2014
• Details of facilities available in-house towards manufacturing, inspection& Testing
Of subject category products.
• Provide list of items/components manufactured in-house & brought from out side
duly with respective sub-supplier details.
• To furnish details of Local Support & availability of spares in Kuwait/GCC
countries.
• To submit Plant’s general arrangement drawing showing various manufacturing &
testing equipments and associated service areas.
• To submit Photographs of all the units in manufacturing facilities including Design
&Engineering facilities & Offices, Manufacturing/ fabrication, production lines,
assembly/integration/packaging, testing, Inspection & Laboratories (chemical &
Physical), Stacking, Stores, Painting & Packing etc.
• To submit any other supporting documents-which can
boost/demonstrate manufacturing capability on the subject
THE ENERGY OF KUWAIT
Compiling - PQ File
• Please prepare PQ files as detailed in the “ Specific Instruction to
Manufacturer” .
• Ensure all documents are arranged in a professional way with Index /
Tabulation / File Separators for easy & Quick references.
• Attach the BANK issued Payment Proof of USD:200/= for each
application.
• Ensure to submit in BOX Type files as detailed in the Specific Instruction.
© KOC 2014
• Do not MIX up the documents from other/various plants & categories.
THE ENERGY OF KUWAIT
Where to Submit
Completed PQ application can be submitted to:
By Post(Mail) / By Courier / Through local agent to.
© KOC 2014
Team Leader – SRM,
Commercial Support Group.
KOC – Office Complex,. Building-B1-Ground Floor
Office # 101105.
Kuwait Oil Company (K.S.C.)
P.O. Box 9758
Ahmadi - 61008 / KUWAIT.
Fax No.:(+965) 2398 0429
© KOC 2014
Thank You