E-procurement
technologies
State of affairs
Harm Jan van Burg
| 22 November 2014
Inhoud
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Standards:
– Cen BII
– ISO/IEC DIS 19845
(UBL 2.1)
– UN/CEFACT XML &
UN/EDIFACT
Communities of Use:
– Peppol
UN/CEFACT
Business Interoperability Interfaces
for public procurement in Europe (CEN WS/BII)
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BII is the only CEN workshop focused on the end-to-end
public procurement cycle
BII standardises e-Procurement processes and
documents
BII supports EU-wide interoperability: the ability to
exchange business information effectively
Our members are procurement experts from EU public and
private sectors which contribute to define common
requirements
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The vision of the BII Workshop is that all organizations – independent of
whether they are public or private and whatever their size and nationality
- are enabled to conduct electronic business in an effective and efficient
manner, significantly lowering costs for transaction processing.
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The CEN WS/BII Workshop mission is to spread and facilitate the use of
e-procurement standards by suppliers and buyers, and especially public
administrations, by:
 identifying requirements (including legal) regarding e-procurement
standards;
 providing a general framework for the organizational and semantic
levels of interoperability for the electronic procurement documents;
 supporting the implementation of commonly applied international eprocurement standards;
 providing organizational support to ensure the governance and
maintenance for those requirements.
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• BII develops technical specifications “BII profiles” - documented as CEN
Workshop Agreements (CWAs):
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Agreements on message contents and business processes
Remove the need for bilateral agreements through conformance
Allow for modular implementation in any IT system
Focus on semantics, providing syntax binding to ISO 19845
(UBL) and UN/CEFACT
• CWA 16073
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CWA
CWA
CWA
CWA
CWA
16558
16559
16560
16561
16562
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Development of ISO/IEC DIS 19845
Is a royalty-free library of 64 standard XML electronic business
documents created over 13 years of development by the OASIS
OASIS Universal Business Language (UBL) technical committee.
Built on experience with EDI message sets and early XML
marketplace vocabularies
Sponsored by several governments
Supports EDI semantics while mapping directly to traditional paper
documents
Plugs into existing business, legal, auditing, and records
management practices with minimum disruption
Agnostic with respect to platform and web infrastructure
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Traction of ISO/IEC DIS 19845 (OASIS UBL)
• The current use cases cover:
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supply chain processes (such as procurement)
freight and transport logistics
collaborative planning, forecasting and replenishment
vendor managed inventory.
use for national public procurement programmes in:
Denmark, Sweden, Norway, France, Austria,
Netherlands, Ireland, Italy, Poland, Turkey, Peru,
Iceland, Panama
– European Commission (ePRIOR)
– Pan-European Public Procurement (PEPPOL)
Sanction of ISO/IEC DIS 19845 (OASIS UBL)
• UBL v2.1 was approved as an OASIS Standard in
November 2013.
• In September 2014 UBL v2.1 was approved as a
draft International Standard by ISO/IEC (JTC1)
as ISO DIS 19845.
• On October 31, 2014, the European Commission
announced that all EU member nations may
specify UBL format for use in public procurement.
PEPPOL
The PEPPOL project (2008-2012) was launched to address the key
e-Procurement challenges in Europe. It has been jointly funded by
the EC and a consortium of 18 government agencies from 11
member states.
• “To enable businesses to communicate
electronically with any European government
institution in the procurement process,
increasing efficiencies and reducing costs.”
• Now operated by OpenPEPPOL AISBL,
with more than 100 participating organizatons.
• PEPPOL’s Business Interoperability Specifications
are based on CEN BII Profiles
using ISO 19845 (UBL) syntax.
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PEPPOL e-Invoicing network features
Sign ONE
Agreement;
Connect to ALL
Open FOURcorner model
NO ROAMING fees
between PEPPOL
Access Points
Buyer
Supplier
Free to choose
ANY Access Point
(70+) in ANY
country
Look up function
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SML
Send
preferred
invoice
standard
Receive
preferred
invoice
standard
SMP
Register
Exchange of PEPPOL
BIS Invoices
between Access Points
Supplier Access Point
translate and validate
PEPPOL BIS Invoice
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3
Buyer Access Point
receive PEPPOL BIS
Invoice and translate
PEPPOL: the Future of Public Procurement
“Among the EU public-sector programs, PEPPOL is a rising
star.
The adoption of PEPPOL by the UK’s Department of Health marks the
largest organisation private or public of this international standard”
Neelie Kroes
Former Vice-President of the European Commission responsible for the
Digital Agenda
*Extract from the blog post: The future of public procurement?
The e-procurement landscape
Sourcing / Pre-awarding phases
Post-awarding phases
Notification
identifycall for tender
Access
need preparation
eSubmission Awarding Contract Ordering Fulfilment Invoicing
Payment
E-catalogue
Key challenges
 Lack of focus on the big picture:
the complete purchase-to-pay
process resulting in single process
oriented solutions
 Multitude of standards and
formats, resulting in need for
conversion and increased cost and
complexity
 Closed networks, locked-in
solutions and lack of
interoperability, resulting in
islands of e-Procurement”
The solution offered
 Focus on the complete process
and the critical phases, covering
pre- and post-award processes
 BII provides standard-based
specifications for e-Procurement
documents to be exchanged over
the PEPPOL network
 Open PEPPOL provides an open
and secure network, as the
backbone of the e-Procurement
Infrastructure in Europe,
connecting communities through
Access Points
Public procurement
• End-to-end e-procurement
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COMMUNICATION FROM THE COMMISSION TO THE EUROPEAN PARLIAMENT, THE COUNCIL,
THE EUROPEAN ECONOMIC AND SOCIAL COMMITTEE AND THE COMMITTEE OF THE REGIONS
of June 26, 2013
End-to-end e-procurement to modernise public administration
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=COM:2013:0453:FIN:EN:PDF
• The e-procurement directive
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DIRECTIVE 2014/24/EU OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 26
February 2014 on public procurement and repealing Directive 2004/18/EC
http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32014L0024&from=EN
• The e-invoicing directive
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DIRECTIVE 2014/55/EU OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 16 April
2014 on electronic invoicing in public procurement
http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=OJ:JOL_2014_133_R_0001
• Electronic identifikasjon and trust services
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REGULATION (EU) No 910/2014 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 23 July
2014 on electronic identification and trust services for electronic transactions in the internal market
and repealing Directive 1999/93/EC
http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32014R0910&from=EN
BII and PEPPOL; hand-in-hand to implement eprocurement based on international standards
UN/CEFACT
SIMPLE, TRANSPARENT AND EFFECTIVE PROCESSES
FOR GLOBAL BUSINESS.
Global
business
goals and
requirements
Standards
European
business
goals and
requirement
s
Implementation
guidance
Implementations
Community
business
goals and
requirement
s
Secure and interoperable e-procurements
solutions
• BII Profiles, implemented through
the PEPPOL BIS, allow for
interoperability at the
organizational level.
• BII Information Requirement
Models, implemented through the
PEPPOL BIS, allow for
interoperability at semantic level.
• BII syntax binding and
validation tools, as implemented
on the PEPPOL Network, supports
interoperability at technical level.
European Interoperability Framework v2.0
Collaboration agreements need standards
Standards are fundamental to establishing agreements on business.
Using standards creates certainty…
– and certainty enables trust.
Using standards promotes interoperability
– Sharing information across communities
‘open’ standards provide for independent governance
– long term sustainability
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United Nations Center For Trade Facilitation and
Electronic Business
UN/CEFACT is working with Member States,
standards-development organizations, and
business to coordinate a framework of open
standards that will create a secure, reliable and
authenticated environment for international trade
in the digital economy.
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Requirements for Interoperability
Political Context
Legal Interoperability
Legislative Alignment
Organizational
Interoperability
Organization/Proces
s Alignment
Requirements for Trade Facilitation
Trade Agreements
International Laws
WTO/UN recommendations
Trade Facilitation
Recommendations
agreed business processes
Semantic Interoperability
agreed components
Semantic Alignment
agreed documents
Technical Interoperability
Interaction & Transport
agreed syntax
agreed messaging protocol
Define
common
semantics
UN/CEFACT recent activities
Working with experts round the globe to promote activities in Eprocurement.
Providing set of core semantics and syntax solutions in UN/EDIFACT
and XML
Next steps:
Defining a new strategic initiative for CEFACT bringing together
global requirements for E- procurement initiatives
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Let us work together, share
knowledge requirements
and experiences
Thank you
www.uncefact.org
| 19 November 2014