www.peppol.eu
OpenPEPPOL
e-Procurement in Europe
Carmen Ciciriello
Executive Communications Officer
OpenPEPPOL AISBL, Belgium
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EU Policies and Actions
e-Procurement
Digital Agenda for Europe - is the first of seven flagship initiatives under
Europe 2020, the EU's strategy to deliver smart sustainable and inclusive
growth. Some of the key targets include:
Pillar II: Interoperability & Standards
Pillar VII: ICT-enabled benefits for EU society - Action 87: Issue White
Paper on inter-connecting e-procurement capacity in EU
EC ”A strategy for e-procurement" (April 2012) - included plans to
implement actions for e-procurement, such as:
Support the sustainability of the PEPPOL components as of mid-2012
EC to fund and support the development of e-procurement
infrastructure via the Connecting Europe Facility (CEF)
Agree new legal framework requiring full transition to e-procurement
New EU Directives on public procurement and concessions (Jan 2014)
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EU Policies and Actions
e-Invoicing
EC Roadmap for electronic invoicing in public procurement: Main problem to
be addressed: Multiple Standards imposed by Member States. Policy approach
considered as the most effective: Legislative Act: possibility of making e-invoicing
mandatory in public procurement, mandating the use of specific standards to
ensure interoperability.
Single Market Act II – Key Action 10: “Make electronic invoicing the standard
invoicing mode for public procurement.” The introduction of legislative measures
making e-invoicing a standard practice in public procurement will make the public
sector a 'lead market' for e-invoicing and spearhead its wider use in the economy.
EC Directive on e-invoicing in public procurement (April 2014):
Development of an e-invoicing standard building on the work of CEN
WS/BII, PEPPOL, taking into account other initiatives within CEN and
international developments within UN/CEFACT, ISO.
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The PEPPOL Vision
The PEPPOL vision is:
“To enable businesses to
communicate electronically with
any European government
institution in the procurement
process, increasing efficiencies
and reducing costs.”
The PEPPOL project (2008-2012) was launched to address the key eProcurement
challenges in Europe. It has been jointly funded by the EC and a consortium of 18
government agencies from 11 Member States and Associated Countries
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The e-Procurement landscape
KEY CHALLENGES:
Closed networks, locked-in solutions
and lack of interoperability,
resulting in “islands of e-Procurement”
Multitude of standards and formats,
resulting in need for conversion and
increased cost and complexity
Lack of focus on the big picture: the
complete purchase-to-pay process
resulting in single process oriented
solutions
HOW PEPPOL SOLVES THEM:
Open and secure network, as the
backbone of the e-Procurement
Infrastructure in Europe, connecting
communities through Access Points
Standard-based specifications for
e-Procurement documents to be
exchanged over the PEPPOL network
Focus on the complete process and
the critical phases, covering pre and
post award processes
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PEPPOL Components:
focus on the critical phases
PEPPOL Pre-award: eAttestation (VCD), eCatalogues, eSignature validation,
potential use of PEPPOL Transport Infrastructure
PEPPOL Post-award: eCatalogues, eOrdering, eInvoicing and Transport
Infrastructure. Potential use of eSignature validation and eAttestations
PEPPOL Transport Infrastructure Agreements (legal framework for network
governance
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BII & PEPPOL
OpenPEPPOL is a key user of the CEN BII deliverables
A PEPPOL BIS is a customization of a BII profile
- BII is the foundation for PEPPOL BIS
- Minor extension / restrictions have been made to PEPPOL BIS 1.0
PEPPOL BIS 1.0
= BII1 profiles
+ additional customization
+ use of PEPPOL transport infrastructure
PEPPOL BIS 2.0
= BII2 profiles
+ use of PEPPOL transport infrastructure
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The role of OpenPEPPOL
OpenPEPPOL offers specifications for Pan-European eProcurement
interoperability in Post-award procurement processes:
PEPPOL Transport Infrastructure (EU-wide addressing, reliable
messaging)
PEPPOL Business Interoperability Specifications (PEPPOL BIS)
PEPPOL Transport Infrastructure Agreements (many-to-many regime)
OpenPEPPOL works in close cooperation with e-SENS and CEN BII3, will
continue to enable Pan-European eProcurement interoperability in Pre-award
procurement processes, including also e-notifications
OpenPEPPOL AISBL offers governance and life cycle management for
PEPPOL solutions, ensuring long time sustainability of PEPPOL results
OpenPEPPOL AISBL has been operational since 1st of September 2012. It
has over 100 public and private member organisations.
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PEPPOL e-Invoicing use – examples
The European Commission implemented its own e-invoicing platform (e-PRIOR) based
on PEPPOL specifications and connected to the PEPPOL transport infrastructure.
Austria: From 2014, eInvoicing to the Federal government will be mandatory. Use of
PEPPOL specifications and network is one of the two options allowed.
Denmark: National eInvoicing platform - NemHandel - (mandatory since 2005) is
PEPPOL enabled.
France: French State connected to a PEPPOL Access Point; Healthcare
communities implementing eCatalogues. UGAP (Central Governmental Procurement
Agency) planning deployment of PEPPOL e-Invoicing with local authorities.
Ireland: Government plans national roll out of PEPPOL with 7 active Access Points
already in place. First tender requiring use of PEPPOL infrastructure for eInvoicing
published in August 2013.
Italy: Intercent-ER (Emilia Romagna) with many Healthcare authorities and ENI
implementing eOrdering & eInvoicing; Telecom Italia implementing eInvoicing.
Region of Lombardia to implement e-Orders with PEPPOL for all CAs in the region
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PEPPOL e-Invoicing use – examples
Netherlands: National eInvoicing initiative ‘SimplerInvoicing’ implemented PEPPOL
specification for eInvoicing in the B2B and B2G during summer 2013 with successful
results. Soft national roll-out to started in 2014.
Norway: From July 2012 eInvoicing to the government is mandatory, based on PEPPOL
specifications and PEPPOL network use recommended. Vast majority of central
government organisations can receive PEPPOL-based eInvoices.
Poland: PEPPOL to be part of the national eInvoicing strategy. PEPPOL Authority to be
established in 2014. Ministry of Economy in charge of implementing the eInvoicing
Directive in public procurement is the candidate authority.
Sweden: eOrdering and eInvoicing mandatory for governmental agencies but
used also frequently in municipalities and regions even if it is on voluntary basis.
PEPPOL specifications recommended for Catalogue without response, Order,
Despatch advice and Billing; Invoice and Credit Note. Pre-study in spring 2014
regarding recommendation also for the PEPPOL infrastructure.
United Kingdom: In 2014, the NHS England recommended the adoption of PEPPOL for
e-Orders, e-Invoices and Advanced Shipping Notes, throughout the healthcare sector.
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PEPPOL e-Invoicing: Norway
Scope: B2G; B2B; G2B; B2C.
Use of PEPPOL approach
reduces risk and cost as
operational solutions are
available and ready to be used
for wider parts of the public
procurement process
Fastest growing e-invoicing
network in Norway
Private sector use has
outgrown public sector use
Public sector use of e-Invoicing
benefits both government and
businesses
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Some key figures:
14.200 recipients of e-Invoices registered
Among the over 10.000 organisations,
approximately 14% are public sector
recipients while 86 % are private.
Vast majority of central government
organisations and municipalities can
receive PEPPOL-based eInvoices
2,7 million transactions reached
Out of the first million transactions
exchanged over the PEPPOL network,
nearly 50% are Business-to-Government,
and the remaining is Business-to-Business.
42 Access Points facilitating both
domestic and cross border invoicing
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PEPPOL highlights
PEPPOL is currently used for national and cross-border transactions, in
B2G and B2B context; PEPPOL adoption is expanding outside Europe (USA,
Russia)
PEPPOL Transport Infrastructure (EU-wide addressing, reliable messaging)
allows end users to connect to only one PEPPOL Access Point to reach ALL
participants already in the network
PEPPOL Transport Infrastructure Agreements (many-to-many regime)
define the network governance and avoid the need for bilateral agreement
Small IT companies are offering PEPPOL-based services across Europe
PEPPOL Business Interoperability Specifications (PEPPOL BIS) are
based on CEN BII profiles
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PEPPOL Authorities
PEPPOL Authorities:
Denmark: DIGST - Danish Agency for Digitisation
France: SGMAP - Secretariat General for Modernisation of Public Administration
Norway: Difi - Agency for Public Management and e-Government
Sweden: ESV - Financial Service Management Authority
Key role and responsibility:
Network Governance
Operational support to AP/SMP providers
Promote awareness and Take-up
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eSENS - Large Scale Pilot project
PEPPOL (5/2008 – 8/2012)
 All projects run with existing national back office systems
STORK (7/2008 – 3/2015)
epSOS (7/2008 – 12/2013)
SPOCS (7/2009 – 12/2012)
e-CODEX (12/2010 – 2/2015)
2008
2009
2010
2011
CIP
2012
2013
2014
2015
CEF
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Connecting Europe Facility (CEF)
CEF is the new EU funding instrument for the development of
infrastructures to be realised in the fields of energy (CEF Energy), transport
(CEF Transport) and telecommunications (CEF Telecom).
CEF Telecom: with a budget of 1,14 billion € will contribute to achieve the
targets of the Digital Agenda for Europe. 170 ml will be used for broadband
activities and 970 ml for Digital Service Infrastructures (DSIs).
CEF Telecom is implemented via an annual work programme identifying
priorities and actions. The work programme 2014 includes:
For the Public Sector DSIs: eIdentification and eAuthentication;
Electronic delivery of documents (eDelivery); eInvoicing.
Europeana; Safer Internet; Open Data; Automated Translation;
Cybersecurity; Broadband Technical Assistance.
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CEF & PEPPOL
In the e-procurement context, CEF prioritises e-delivery and e-invoicing, which
have close ties to OpenPEPPOL developments:
eDelivery is expected to become a backbone for the delivery of crossborder public services, ensuring that official electronic documents can be
exchanged seamlessly across the EU
eInvoicing should facilitate the implementation and roll out of the EU
Directive on e-invoicing in public procurement. The objective is to lower
market barriers in cross-border procurement, building on the PEPPOL
results
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Join the OpenPEPPOL community!
For more information:
E-mail: carmen.ciciriello@peppol.eu
info@peppol.eu
Web address: www.peppol.eu
www.peppol.eu
PEPPOL is owned by OpenPEPPOL AISBL