Spring 2013
FCAT 2.0 Writing
Training Materials
Overview
• These training materials are based on the
2012-2013 Writing Test Administration
Manual.
– These training materials are designed to highlight
important information regarding test
administration policies and procedures.
– Note: Not all information from the test
administration manual is included in this
presentation, so it is imperative that school
staff read and familiarize themselves with all
information in the manual.
2
Daily Administration
Schedule*
Day 1 – Tuesday, February 26
Grades 4, 8, 10
Writing Test
60 minutes
Day 2 – Wednesday, February 27
Grades 4, 8, 10
Writing Make-Up Test
60 minutes
*The 2013 FCAT 2.0 Writing extended testing window for the Visually Impaired
(VI) and Hospital/Homebound Program students is February 26 – March 4, 2013.
Any deviation from this schedule requires written approval from the FLDOE
prior to implementation.
TAM 2
3
What’s New
TEST MATERIALS CHAIN OF
CUSTODY FORM
• Schools are required to maintain a
Test Materials Chain of Custody
Form, posted at
www.FLAssessments.com/Writing
and located in Appendix C.
• Schools must retain hard copies
of completed forms and return the
originals in the District
Assessment Coordinator Only
Box.
TAM 47; 103
4
What’s New
NON-CERTIFIED SCHOOL PERSONNEL DISTRICTLEVEL CERTIFICATION FORM
• Non-certified school personnel designated by the
school administrator to assist the school test
coordinator in handling secure materials for statewide
assessments must be granted approval by the
FLDOE.
– Submit completed form to SAET for approval by
February 19, 2013.
– The approval will be valid for one school year.
5
What’s New
TESTING RULES ACKNOWLEDGMENT
• Prior to testing, students must listen to the testing rules
read by the test administrator and then sign below a
Testing Rules Acknowledgment.
• The Testing Rules Acknowledgment is located on the
back page of the student planning sheet.
TAM 25
6
Students to be Tested
• In general, all Florida public school
students enrolled in the tested grade
levels (Grades 4, 8, and 10), including
retained students, are required to
participate in FCAT 2.0 Writing, per s.
1008.22(3)(c)8, F.S.
TAM 2
7
Students to be Tested
Special Program Students
Program
District
Number
School
Number
Full-Time K-8
71
0300
Full-Time 9-12
71
0400
FL Virtual Academy
50
7079
Miami-Dade Online Academy
13
7001
MUST
Florida Home Education
13
9998
MAY
McKay Scholarship
13
3518
Private-MAY
Public-MUST
Florida Tax Credit Scholarship
97
9999
MAY
Merrick Hospital/Homebound*
13
9732
MUST
FLVS
Participation Registration/
Status
Reports
MUST
Florida Virtual School
Program
Miami-Dade Online
Academy
Home Education Office
ESE Office
Registration - Region
Reports - FLDOE
Merrick HHIP
8
*District program not in the Test Administration Manuals.
TAM 2-3; 6 and Training Packet 9-21
Students to be Tested
STUDENTS WITH DISABILITIES
• All students with disabilities participate in the statewide
assessment program by taking one of the following:
– FCAT 2.0 without accommodations,
– FCAT 2.0 with accommodations, or
– Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s
IEP or Section 504 plan.
– See Appendix A of the manual for information regarding
accommodations.
TAM 4; 8; 76-91
9
Students to be Tested
ENGLISH LANGUAGE LEARNERS (ELLs)
• Per the Department’s Office of Student
Achievement through Language Acquisition, all
ELLs are expected to participate in FCAT 2.0
Writing.
– See Appendix A of the manual for information
regarding accommodations.
TAM 3-4; 8; 75
10
Administration
Accommodations
STUDENTS WITH DISABILITIES
• Accommodations stated in the student’s current IEP
or 504 plan
− Flexible Presentation
− Flexible Responding
− Flexible Scheduling
− Flexible Setting
− Assistive Devices and Tools
• Emergency 504 Plan
−
Contact Staff Specialist in Region
TAM 69-74
11
Special Documents
• Special documents (large print and Braille) are available for
the Spring FCAT 2.0 Writing Test.
• Appropriate personnel must familiarize themselves with the
information Appendix A, including:
– Test configurations and materials needed for testing
– Special scripts/instructions for students who test using special
documents
– Student responses
– Providing accommodations
– Preparing special documents for return
TAM 76-87
12
Administration
Accommodations
ENGLISH LANGUAGE LEARNERS (ELLs)
• Students who are currently receiving services in a
program operated in accordance with an approved
district LEP plan:
− Flexible Setting
− Flexible Scheduling
 Additional Time
− Assistance in Heritage Language
− Approved Dictionary
• ELL students in levels 1-4 only
TAM 75
13
Test Materials
• School personnel must adhere to the following policies as they
prepare student materials:
– The Chain of Custody Form must be maintained at all times.
– Shrink-wrapped packages of secure materials may be opened no
sooner than three (3) days prior to the FCAT 2.0 Writing.
– Only the school assessment coordinator and school personnel
designated by the building/site administrator may open the shrinkwrapped packages and affix labels.
 Non-certified personnel assisting the school assessment coordinator in
handling secure materials must have approval from the FLDOE.
– Students are not permitted to assist in preparing secure
materials before testing or in organizing and returning
materials after testing.
– All secure materials must be returned to locked storage and remain
there until testing.
14
TAM 9 and Training Packet 7
Test Materials
• Writing Folders
– Grade 4
– Grade 8
– Grade 10
• Planning Sheets
15
TAM 23
PreID Labels
• The Writing PreID file is based on students enrolled at your school
as of November 30, 2012.
• The PreID roster should be verified against the school’s student
information database.
• FIVE elements MUST be correct on a student PreID label:
– Student name
– Florida ID number
– District number
– School number
– Grade level
Destroy labels in a secure manner if ANY of this information is incorrect.
• If any other preidentified information (e.g., date of birth) is incorrect, use
the label.
• Do not use PreID labels from previous administrations.
16
TAM 9
PreID Labels
• Affix the label in the box in the lower left corner of the
student grid sheet.
• Do not remove labels once they have been affixed.
• Do not place a label over another label.
TAM 10
17
PreID Labels
• If the student name, Florida ID number, district
number, school number, or grade level is
INCORRECT on a USED Writing folder, the student
must, under the supervision of the test administrator,
transfer his or her exact response into a replacement
folder.
• The student grid sheet of the replacement folder MUST
be gridded.
• Grid the DNS bubble on the folder with the incorrect
label affixed and set it aside to be returned with all other
NOT TO BE SCORED materials.
TAM 10
18
Student Grid Sheet
•
•
TAM 11
The box in the upper left
corner of the student grid
sheet must be
completed by each
student.
Do not write or mark
outside the student
demographic information
boxes. It will adversely
affect the scanning of
the folders.
19
Security Numbers
WRITING FOLDERS
• Writing folders include security numbers to assist in the
tracking of these secure documents.
• School assessment coordinators and test administrators
must maintain records of required administration
information that include the security numbers of Writing
folders assigned to them.
• A security number consists of a nine-digit number followed
by a check digit (located in upper right corner of Writing
folders).
20
TAM 11
Administration Record/
Security Checklist
Pre-populated lists with security
numbers for all secure folders
assigned to each school are
available for schools at
www.pearsonaccess.com/fl
− Go to Test Setup > Order
Additional Materials and
Tracking > Reports, and
select Security Checklist
Detail from the drop-down
list.
TAM 14; 111
21
Proctors
•
•
•
•
School Personnel may
− Prepare, distribute, and collect materials under direct supervision
of the test administrator
− Complete student grid sheets
Non-school Personnel may
− Assist in monitoring test administration only
− Only be used as an “extra” pair of eyes
M-DCPS students may NOT serve as proctors.
It is strongly recommended that a proctor be assigned to rooms with
22
30 or fewer students whenever possible.
TAM 13
Test Administration and
Security Procedures
STATE AND DISTRICT REQUIREMENTS
•
Standards, Guidelines, and
Procedures for Test
Administration and Test Security
available at
http://oada.dadeschools.net/Test
ChairInfo/InfoForTestChair.asp.
– Adopted by School Board
– General Guidelines
•
Florida Test Security Statute and
Rule
•
School Procedural Checklist
(FM-6927)
TAM 93-96 and Training Packet 24-30
23
Prohibited Activities
• Reading the passages, test items, or performance tasks.
• Revealing the passages, test items, or performance
tasks.
• Copying the passages, test items, or performance tasks.
• Explaining or reading test items or passages for
students.
• Changing or otherwise interfering with student responses
to test items.
• Causing achievement of schools to be inaccurately
measured or reported.
• Copying or reading student responses.
TAM 99; 101
24
Electronic Devices
• Possession of any electronic device that
reproduces, transmits, calculates, or records IS
prohibited and a cause for invalidation.
− “Possession” is defined as “within arm’s reach,” even if
the electronic device is not visible.
− Students should not have cell phones in their pockets,
clipped to their belts, at their desks, or anywhere they
can be easily accessed during testing or breaks.
• Test administrators and proctors should also
turn-off their electronic devices during testing.
TAM iv; 17; 24; 119
25
Reporting Testing
Irregularities
• All school staff are professionally responsible for ensuring
appropriate administration procedures and reporting any
irregularities.
– Specified in Standards, Guidelines, and Procedures for Test
Administration and Test Security
 School Assessment Coordinator/Principal
 Student Assessment and Educational Testing
 Region Center and/or appropriate District Administrative
Office
 Appropriate investigative unit, if applicable
• Note: School personnel must be prepared to provide
documentation and information in support of investigations
of any testing irregularity.
26
TAM 15-16
Caveon Forensic
Analyses
• Caveon will analyze data to identify highly
unusual test results for two primary groups:
– Students with extremely similar test
responses; and
– Schools with improbable levels of similarity,
gains and/or erasures.
• Flagging only the most extreme results
www.
27
Test Administrator
Responsibilities Before, During,
and After Testing
TAM 20-44; 113
28
Test Administrator
before testing
• Sign and return an FCAT 2.0 Test
Administration and Security
Agreement, which indicates that
the test administrator:
– Has received training
– Has read the test security statute and
state board rule (located in Appendix
B)
– Understands and agrees to adhere to
all test security and administration
policies and procedures
• Sign and return a Test
Administrator Prohibited Activities
Agreement
TAM 20; 99; 111
29
Test Administrator
before testing
COMMUNICATE TESTING POLICIES TO
PARENTS/GUARDIANS AND STUDENTS
• Electronic Devices Policy—If students are found with
ANY electronic devices during testing OR during breaks,
their tests will be invalidated.
• Leaving Campus—If students leave campus before
completing the test (for an appointment, illness, etc.),
they WILL NOT be allowed to complete the test.
• Testing Rules Acknowledgment—Students will sign
below a Testing Rules Acknowledgment on the back of
the planning sheet.
TAM 24
30
Test Administrator
before testing
TESTING LOCATION
• The test should be administered in a room that has
comfortable seating, good lighting, and sufficient
workspace.
• There must be at least three feet between students.
• Make sure that students are not facing each other
when seated at tables and are not in seating (stadium
or staggered) that allows them to easily view other
students’ test materials.
• Students must not have access to any unauthorized
aids, including visual aids on classroom walls or
desktops (e.g., word lists, punctuation charts).
31
TAM 20
Test Administrator
before testing
REQUIRED ADMINISTRATION INFORMATION
• Test Administrators must record and maintain the
following Required Administration Information:
–
–
–
–
–
–
–
–
Students assigned to the room
Attendance information
Test group code
Unique security number of secure documents assigned
to each student
Grade level
Signatures of test administrator and school assessment
coordinator
Dates for when documents are received and returned
32
TAM 20
Accommodations provided
Test Administrator
before testing
SEATING CHARTS
• An accurate seating chart must be maintained for each testing room
for each test session. Seating charts must record the following
information:
–
–
–
–
–
–
–
the room name/number
student names and their location in the room during testing
date
test start time
test administrator name
names of proctors (if applicable)
test group code
• All seating charts must indicate the front and back of the room, as well
as the direction the students are facing.
• If the seating configuration changes during testing, a new seating
33
chart must be created.
TAM 21
Test Administrator
before testing
• A Security Log
must be
maintained for
each testing
room.
TAM 22; 105
• Anyone who
enters a room for
the purpose of
monitoring a test
MUST sign the
log for that testing
room.
34
Test Administrator
before testing
ASSEMBLE MATERIALS
•
•
•
•
•
•
•
•
•
Test Administration Manual
Test Group Codes
Test Administrator Checklist (located in Appendix C)
Signs (located in Appendix C)
− Do Not Disturb (posted on entrances to the testing room)
− Electronic Devices (displayed for students)
Security Log (located in Appendix C)
Seating Chart
Record of Required Administration Information
Pencils for students, if needed
Watch or Clock to keep accurate time during testing
TAM 21-23
35
Test Administrator
during testing
• Maintain your Security Log, seating chart, and a record
of required administration information for your room
during testing.
• Read the administration script VERBATIM to students.
Please read the important information and adhere to
the instructions between the SAY boxes.
• FCAT 2.0 Writing is administered in one 60-minute
session – failure to provide the correct amount of
time will likely result in test invalidation.
– Keep accurate time and display times for students as
instructed in the script.
TAM 25-26
36
Test Administrator
during testing
• Supervise test administration and ensure the
following:
– Students are using No. 2 pencils
– Students do not have books, notes, scratch paper, or electronic
devices of any kind during testing, even if they do not use them
– Students have signed the Testing Rules Acknowledgment
– Students do not talk or make any disturbance
– Students are working independently
– Students who use their planning sheets allow themselves
enough time to write complete responses in their writing folders
– Students are recording their responses in the appropriate area
TAM 26
37
Test Administrator
during testing
• It is not appropriate to use cell or classroom phones,
grade papers, or work on the computer during testing.
• While you may encourage students to continue
working, you may not talk with them about the prompt
or help them with their responses.
• If students finish the test before the allotted time for the
session has elapsed, you may encourage them to go
back and check their work.
– You may NOT collect test materials prior to the end
of the 60-minute session.
TAM 26
38
Test Administrator
after testing
• Make sure that each student returns his or her Writing folder and
planning sheet, and indicate on your record of required
administration information that each folder is returned.
– You may not look through writing folders or read student
responses.
• Report any missing test materials and/or test security
irregularities to your school assessment coordinator immediately.
• Ensure that the box in the top left corner of the student grid sheet
has been completed by each student and that the gridded or
preidentified information is accurate and complete.
• Return all materials to your school assessment coordinator, as
described on pages 43-44 of the manual.
TAM 43-44
39
School Assessment Coordinator
Responsibilities Before, During,
and After Testing
TAM 45-68; 115
40
School Coordinator
before testing
RECEIVE MATERIALS/MAINTAIN SECURITY
•
•
•
•
Box contents are listed on pages 45-46 of the manual.
Keep materials secure at all times.
Maintain an accurate Test Materials Chain of Custody Form.
No more than three individuals may have access to the locked
storage area.
• Do not open shrink-wrapped materials or begin preparing
materials (e.g., apply student labels) more than three days prior
to testing.
• Save the original boxes for returning special document materials.
• If you need additional materials, contact the Test
Distribution Center at 305-995-3743.
41
TAM 45-46 and Training Packet 7
School Coordinator
before testing
TRAIN TEST ADMINISTRATORS AND PROCTORS
• Train all test administrators and proctors, including non-schoolbased instructors (e.g., itinerant teachers).
– You must train several employees to act as possible alternates.
• Test Administrators must be certified educators.
• Test administrators must NOT administer the FCAT 2.0 to their
family members.
– Students related to their assigned test administrator should be
reassigned to an alternate test administrator.
• Under no circumstances may a student’s parent/guardian be present
in that student’s testing room.
• Test administrators who will be administering the test to students
using large print or Braille materials must be trained in the use of
these test materials.
– Make sure that test administrators are aware of and have made
42
provisions for the exact accommodations needed for individual students.TAM 47-48
School Coordinator
before testing
TRAIN TEST ADMINISTRATORS AND PROCTORS
• Distribute Test Administration Manuals and instruct administrators to
read all appropriate sections.
• Ensure that all test administrators maintain the following according to
the requirements in the manual:
− Records of Required Administration Information
− Seating Charts
− Security Logs
• Review test security policy and procedures and collect the following:
− Signed FCAT 2.0 Test Administration and Security Agreements
− Signed Test Administrator Prohibited Activities Agreements
• Keep copies of all signed agreements, including your signed agreement
for one calendar school year
• Encourage test administrators to use the checklist found in Appendix C
43
TAM 47-48
School Coordinator
before testing
TEST GROUP CODE
• A test group code is a security measure to identify
groups of students tested together.
− Generate a four-digit numeric code to assign to each
testing room.
• Writing folders do not contain a field for a test
group code; however, test group codes must still be
used to identify groups of students tested together.
– Test group codes must be recorded with required
administration information and on seating charts.
TAM 46
44
School Coordinator
before testing
PREPARE FOR TESTING
• Distribute Test Group Codes to Test Administrators
• Assign Proctors to test sessions
− Proctors are required for rooms where 31 or more
students are tested
− It is recommended that proctors be assigned to rooms
where fewer than 31 students are tested
• Provide appropriate test settings
− Test in classrooms only, whenever possible
• Make arrangements to test special program students
not enrolled in your school, if any
• Review spreadsheet with student demographic
information for accuracy
TAM 46; 48
45
School Coordinator
during testing
SUPERVISE TEST ADMINISTRATION
• Provide test administrators with additional materials
during testing, as necessary.
• Monitor each testing room to ensure that test
administration and test security policies and
procedures are followed.
• Be available during testing to answer questions from
test administrators.
• Make sure that security logs, seating charts, and
records of required administration information are
being maintained in each testing room.
46
TAM 49
School Coordinator
during testing
MAINTAIN SECURITY
• After ANY administration, initial OR make-up,
materials must be returned to you immediately.
• Materials must be placed in locked storage until
they are packaged for return.
• Secure materials should never remain in
classrooms or be taken from the school’s campus
overnight.
• Report any testing irregularities or security
breaches to SAET immediately at 305-995-7520.
TAM 49
47
School Coordinator
after testing
TEST INVALIDATION
• A test MUST be invalidated if either of the following
circumstances occurs:
– A student has an electronic device during testing.
– A student is cheating during testing.
• A test MAY be invalidated if one of the following
circumstances occurs:
–
–
–
–
–
–
A student becomes ill and is unable to finish.
A student is not allowed the correct amount of time.
An error occurs in the administration of an accommodation.
An error occurs in test administration or procedures.
A student is disruptive during testing.
A student works in the wrong session.
TAM 17-19
48
School Coordinator
after testing
• Verify that all distributed secure materials have been returned. Notify
your SAET immediately if any secure materials are missing and
complete the necessary investigation.
• Check for and remove any stray planning sheets from the Writing
folders.
• Make copies of the records of required administration information
collected by test administrators and file the copies.
• Make copies of all security logs and seating charts and file the
copies.
• Ensure that the DNS bubble has been gridded on invalidated tests
and place the tests with TO BE SCORED materials.
• Verify that the DNS bubble has been gridded on any defective
folders and return defective materials with NOT TO BE SCORED
materials.
TAM 50-52
49
School Coordinator
after testing
DOCUMENT COUNT FORMS
• Do not copy blank count forms; however, once the
count forms are completed, you may copy them for
your records.
– If you need additional count forms, contact the Test
Distribution Center at 305-995-3743.
• Place each completed form on top of the first stack of
corresponding TO BE SCORED answer documents.
• Separate Document Count Forms must be completed
for any special program student documents (Home
Ed, Virtual School, etc.).
TAM 51-52
50
Ensure that the correct
district and school numbers
are gridded (refer to the chart
on page 6 for special program
district/school numbers).
Grid the correct grade
level/document type,
number of documents under
the form, and special document
type, if applicable.
TAM 54
51
School Coordinator
after testing
PAPER BANDS
• Documents for each grade level and special program
must be banded separately.
– You may use more than one paper band per grade level, if
necessary.
• Under Number of Banded Stacks per Document Count
Form, number the paper bands 1 of n, 2 of n, etc., where n is
the total number of banded stacks per Document Count Form.
• Place a paper band around each stack of TO BE SCORED
writing folders.
– The Document Count Form must be under the paper
band on top of the stack labeled 1 of n.
• Seal the paper band and be sure that it securely holds the
52
documents. Do not use staples, paper clips, or tape.
TAM 55
School Coordinator
after testing
• Prepare the following types of boxes for return:
– All “TO BE SCORED” Writing folders—Red-labeled boxes
– All “TO BE SCORED” large print materials, if applicable—
White-labeled boxes
– All “TO BE SCORED” Braille materials, if applicable—Pinklabeled boxes
– All “NOT TO BE SCORED” materials (including “NOT TO BE
SCORED” special documents)—Yellow-labeled boxes
– District Assessment Coordinator ONLY box
• It is your responsibility to package all materials correctly.
Mispackaged materials will delay reporting of student
53
TAM 55-56
results.
School Coordinator
after testing
• PACKAGING DIAGRAM
Miami
Dade
Online
Academy
(13/7001)
Merrick
Hospital/
Homebound
(13/9732)
Note:
Place invalidated
documents marked
DNS below the
Document Count
Form and include in
count.
TAM 57
54
School Coordinator
after testing
DISTRICT ASSESSMENT COORDINATOR ONLY BOX
• All Planning Sheets (used and unused).
• Original Administration Record/Security Checklist or school’s
developed form with all required administration information
• Original Security Logs
• Original Seating Charts
• Original Test Materials Chain of Custody Form
• Original Accounting for All Secure Documents
• Original School Procedural Checklist (FM-6927)
Write District Assessment Coordinator ONLY on the side of the box.
Note: Please retain copies of all of the above documents for your
records for one calendar school year.
TAM 58
55
Return Schedule:
FCAT 2.0 Writing
ALL WRITING MATERIALS
• RED - “TO BE SCORED” GRADES
4, 8, AND 10
• WHITE – “TO BE SCORED” large
print materials, if applicable
• PINK - “TO BE SCORED” Braille
materials, if applicable
• YELLOW – All “NOT TO BE
SCORED” materials (including NOT
TO BE SCORED special
documents)
• DISTRICT ASSESSMENT
COORDINATOR ONLY BOX
RETURN DATES
Elementary, K-8 Centers, Middle
Schools, Senior High Schools and
Alternative Centers:
March 1 – 5, 2013
Note: Schools must hand-deliver all FCAT 2.0 Writing materials to TDC by 3:30 p.m.
56
TAM 55-58 and Training Packet 2; 33
Comment Forms
• After testing, test administrators and school
assessment coordinators are encouraged to
complete a Writing comment form located at
www.FLAssessments.com/Writing
• FLDOE and Pearson appreciate valuable
feedback from school personnel.
TAM 59
57
Reminders
• Inappropriate actions before, during, or after test
administration may result in consequences such
as test invalidations and/or loss of teaching
certification.
• All personnel involved in test administration must read
and sign an FCAT 2.0 Administration and Security
Agreement, provided in Appendix C.
• ALL test administrators must be certified
educators.
• In addition to signing a security agreement, test
administrators are required to sign a Test
Administrator Prohibited Activities Agreement.
TAM v
58
PearsonAccess
Resources
• The following materials may be found on the
PearsonAccess website under the Support tab:
– Test administration manual
– Forms to report missing materials and test
irregularities/security breaches
– Training materials
– Comment forms
– Blank Administration Record/Security Checklist
– Security Log
– Materials Return List
– Braille Script
59
Contact Information
Student Assessment and Educational Testing
Maria C. Bruguera, Director
Email: mbruguera@dadeschools.net or
Mara Ugando, Staff Specialist
Email: mugando@dadeschools.net
Phone: 305-995-7520
Fax: 305-995-7522
60
Thank you for ensuring a secure and
successful FCAT 2.0 Writing
administration.
Questions?
61