General Principles of Voter
Registration
Administrative Machinery of Electoral System
Election Commission of
India
(ECI)
Chief Electoral Officer
(CEO)
District Election Officer
(DEO)
Electoral Registration Officer
(ERO)
Assistant Electoral Registration Officer
(AERO)
Supervisor
Booth Level
Officer
(BLO)
Parliamentary and Assembly Constituencies
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Country
One Country
Parliamentary
Constituencies
Many
Assembly
Constituencies
> PCs
Parts of the AC
>ACs
Sections of the Parts
>Parts
What is an Electoral Roll??
• As per Sec. 15 of RP Act, 1950, for every
constituency there shall be an electoral
roll which shall be prepared under the
superintendence, direction and control of
the Commission.
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What is the importance of Voter
Registration??
• For a free and fair election, quality of elector
registration process and electoral rolls is the
most important pre-requisite.
• Electoral malpractices like bogus voting and
impersonation, in a large part, result from
defective system of voter registration.
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What is the importance of Voter
Registration??
• The officials responsible for voter
registration are required to be thorough
in all relevant rules and laws.
• Any erroneous application of law will
violate the accuracy of rolls and will affect
the purity of election.
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Registration Process in India
• The Constitution of India has entrusted the
voter registration and preparation of electoral
rolls (voters lists) to an independent authority,
i.e. the Election Commission of India.
• The superintendence, direction and control of
whole process of voter registration in Election
Commission of India [Article 324 (1)]
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Registration process In India
• The basic law governing voter registration in
India is the Representation of People Act,
1950 passed by the Indian Parliament and the
Registration of Electors Rules, 1960 ; made
thereunder.
• The preparation and revision of Electoral Roll
is carried out under this framework of law
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Registration process In India
• Registration process in India is a continuous
process.
• The electoral rolls are revised annually with
reference to 1st January of the year as qualifying
date.
• Publication of draft of electoral roll for
information of general public and inviting claims
and objections.
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• Basically revision of electoral rolls in India are
of two types- intensive and summary .
• The basic unit of revision process is part or
polling station which has ordinarily 2000
persons.
• Part No. of electoral rolls and Sl.No. of polling
station is to be same.
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That is true culture which helps us to work for the
social betterment of all
Electoral Rolls for Assembly and Parliamentary Constituency
•
Electoral Rolls are prepared for Assembly Constituency
(AC) under the provisions of RP Act 1950
•
No separate Electoral Roll for Parliamentary
Constituency (PC) is maintained as that PC consists of
Electoral Rolls for all its ACs
•
•
Electoral Rolls are organized as geographically defined
Parts which are further organized into Sections and
households
PC
AC
AC
Parts
Parts
Sections
Each Part has an identified Polling Station whereLocality
electors cast their votes on the poll day
Area
Households
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Conditions of Registration
 Every person can be registered in an Electoral Roll of the Constituency
who is
 a citizen of India
 not less than 18 years of age on the qualifying date
 is ordinarily resident in a Constituency
Who is ‘Ordinarily Resident’ ?
No definition is given under Section 20 of RPA,1950, however a person is
ordinarily resident if:
 s/he uses that place for sleeping
 her/his temporary absence from that place due to employment or
pleasure does not disqualify from being considered
 s/he possesses the ability and intention to return to that place
Disqualification for Registration in an Electoral Roll
• Under Section 16 of RPA 1950, a person is disqualified for registration if:
– Not a citizen of India
– Of unsound mind declared by competent court
– Temporarily disqualified from voting under any law relating to corrupt
practices and other Election offence (Section 11A of RPA,1951)
– A person is disqualified for voting at any election if:
Convicted an offence punishable under Section 171E or 171F of IPC or
Section 135/136(2) (a) of RPA, 1951 for 6 years
• Disqualified by a decision of the President under Section 8(A) of
RPA, 1951 for the period specified by the President.
• If a person is disqualified after registration then his name is deleted from
the Electoral Roll
• Person can only be registered once in an Electoral Roll of only one
Constituency under Section 17 & 18 of RPA, 1950
Exceptions to General Principles of Ordinary Residence
•
•
Service voters i.e. members of armed forces can be registered at their native
place. Native place could be same or different from place of posting
Persons holding declared offices i.e. President, Ministers etc. can be registered in
the Constituency where they would be ordinarily resident were they not holding
the said office, if they have given statement in Form 1 of RER, 1960
Exceptions to General Principles of Ordinary Residence
•
Members of Parliament and State Legislatures can be registered in their home
Constituencies even if that is not their normal place of residence
•
Inmates of jails and other legal custody, hospitals, beggar homes etc. are not
included in the Electoral Roll of that Constituency
•
Eligible students living in hostel or mess can either be registered as ordinarily
resident in the place where hostel or mess is located or at their residence with
their parents.
Forms of Claims and Objections
Claims and Objections during Revision
• For an accurate and error-free Electoral Roll, different types of claims and
objections such as addition/deletion/ transposition/ correction, are cleared
by ERO/DO/BLO
• Forms of Claims, Objections and Corrections
• The applicants applying for addition / deletion / correction / transposition
should fill the following Forms
• Form 6 – Inclusion of name (Service personnel to attach “Form of
declaration”)
• Form 6A – Inclusion of name of overseas electors
• Form 7 – Objection/seeking deletion of name
• Form 8 – Correction to a particular entry
• Form 8A – Transfer of name from one Part to another Part in same AC
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Important Documents Needed for forms
•
Age Proof (Either of the documents can be given)
a)
b)
c)
d)
e)
f)
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Birth certificate issued by a Municipal Authorities or district office of the
Registrar of Births & Deaths or Baptism certificate; or
Birth certificate from the school (Govt. / Recognised) last attended by the
applicant or any other recognised educational institution; or
If a person is class 10 or more pass, he should give a copy of the marksheet of
class 10 , if it contains date of birth as a proof of date of birth; or
Marksheet of class 8 if it contains date of birth; or
Marksheet of class 5 if it contains date of birth; or
A declaration in prescribed format given in Annexure-1 made by either of his
parents if the person is not educated till class 10 (In those cases where
parental declaration is given as proof of age, the applicant will have to be
present himself for verification before BLO/ERO/AERO); or
•

•
•
•
•
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Proof of Ordinary Residence
(Either of the documents can be given)
Bank / Kisan / Post Office current Pass Book, or
Applicant’s Ration Card / Passport / Driving License / Income Tax Return filed or
Assessment Order, or
Latest Water / Telephone / Electricity / Gas Connection Bill for that address, either in
the name of the applicant or that of his / her immediate relation like parents etc., or
Postal department’s posts received / delivered in the applicant’s name at the given
address.
•Age
• “Age proof” like birth
certificate, certificate from
school
•Parental Linkage in
Electoral Roll (for
citizenship issue)
/citizenship proof
• “Citizenship proof” like
copy of EPIC of parents
• “Proof of Ordinary
Residence” like
rationcard, passport etc
Students
New Voter
•Ordinary residence
Inclusion (Form 6)
Married women
• “Age proof”
Shifted from other AC
Voters above 25 yrs
• “Nationality proof”
• Proof of Ordinary
Residence before
marriage
• Marriage Registration
Certificate
21• “proof of Ordinary
Residence
•Declaration as to delayed
registration (age>25 yrs) (Part
4 of form 6)
•Special care to verify
citizenship status
•Ordinary residence
• Address of previous
residence
• Ac No.& if possible
Part/Sl. No. of
previous enrollment
• EPIC or other
citizenship evidence
• Ordinary residence
Part & Sl. No. of
previous enrollment
Transposition (Form 8A)
EPIC
Ordinary
residence
Correction (Form 8)
Part & Sl. No. of
enrollment
Evidence in favour of
correction sought for
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There is no duty we so much underrate as the duty of being
happy.
Robert Louis Stevenson
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There is one law in Universe: NOW
Alfred Sutro
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Photo Electoral Roll
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It's so hard when I have to, and so easy when I want to.
Annie Gottlier
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State Scenario
• As per finally published roll the total
electorate is 6676407
• Essentially means that 505020 are yet to be
enrolled
•
• The persons falling in the age group of 18/19
years constitute the biggest block of eligible
persons who are yet to be enrolled as elector.
• As against 4,74,369 persons (3.70%) only
118,562 (0.92) persons have been enrolled in
the electoral rolls. Therefore the enrollment of
the persons falling in the age group of 18/19 is
the biggest target group plan.
• Out of the total persons to be enrolled 355807
are in the age group of 18/19 years.
Booth Level Agents (BLAs)
BLAs are representatives appointed by the political parties under the direction of
Election Commission, to help BLOs in Electoral Roll Management
Informs
Election Commission
Appoints
Political Party
Booth Level Agents
Duties
- Assists people in filing claim/objection properly
- Remains present during the campaigns and help BLOs
- Verifies and conducts survey of the dead and shifted electors
- Understands and scrutinizes the electoral roll and points out corrections, if
any, during meeting with BLO
- Helps BLO in continuous updating of the electoral roll
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National Voters Day
What is National Voters Day?
Election Commission of India (ECI) was established on 25th January, 1950
National Voters Day is celebrated on the founding day of ECI i.e. 25th January every
year
It was celebrated for the first time in January 2011, called “Rashtriya Matdata Divas”
in Hindi
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In a gentle way, you can shake the world
Gandhiji
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Quiz Time
•
Who is the Chief Election commissioner of India?
•
Who are the two Election Commissioners of India?
•
Who is the Deputy Election Commissioner in-charge of your state?
•
Who is the Chief Electoral Officer of your state?
•
Who is the District Election Officer of your district?
•
Who is the Electoral Registration Officer (ERO) of the Assembly
•
Constituency of the Part in which you are appointed as Designated
officer.
•
Who is the Assistant Electoral Registration Officer (AERO) of the
Assembly Constituency of the Part in which you are appointed .
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An African Saying
The best time to plant
trees was 20 years ago
The next best time is
now
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Thanks
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