INCORPORATING
HEALTHY EATING AND
PHYSICAL ACTIVITY
STANDARDS
BUILDING HEALTHY PROGRAMS FOR KIDS: HEPA
STANDARDS TRAINING
INTRODUCTIONS
SCOTT UMBEL
SENIOR PROGRAM DIRECTOR, YOUTH PROGRAMS
RYE YMCA
PH 914.967.6363
SCOTT@RYEYMCA.ORG
INTRODUCTION ACTIVITY
INSTRUCTIONS:
1. Introduce yourself to the class by stating your name, how you
serve your community and how many years you’ve been serving
your community.
2. Select two cards
•
Card #1 - Select a picture that you feel depicts school-aged kids
being active and healthy in an afterschool setting.
•
Card #2 - Select a picture that depicts how you are being
healthy.
3. Discuss your selected cards with your table mates. Express why
you selected the cards you did.
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HOUSEKEEPING
AND GROUP
NORMS
18 LEADERSHIP COMPETENCIES
5
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RELATIONSHIPS & QUALITY RESULTS
6
Relationships
Quality Results
Building authentic
relationships in the
service of
enhancing
individual and team
performance to
support our work.
Demonstrates and
fosters a strong
commitment to
achieving goals in
a manner that
provides quality
experiences.
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COURSE TOPICS
1. HEALTHY EATING AND PHYSICAL ACTIVITY
(HEPA) STANDARDS
2. IMPLEMENTING FOOD AND FUN AFTERSCHOOL
CURRICULUM
3. IMPLEMENTING THE A+ ASSESSMENT AND
ACTION PLANNING TOOLS
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COURSE OBJECTIVES
• Identify and apply the standards for healthy eating and
physical activity (HEPA) in your afterschool programs.
• Incorporate the Food and Fun Afterschool Curriculum in your
afterschool program to promote healthy eating and physical
activities for children.
• Utilize the A+ Assessment and planning tools to successfully
implement the HEPA standards in your afterschool
programming.
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OUR COMMON
CAUSE
MY WELL-BEING
The positive benefits
derived from
exposure to and
engagement with art,
culture, or nature
Use this blank to add
something important to you
that’s not captured by
others
Acting on the
desire to be of
service to others
Practicing positive
habits that include
physical activity and
healthy eating
The confidence,
competence, and
satisfaction
gleaned from
learning, goal
attainment, and
skill building
Personally
accepting and
demonstrating
positive values
Having the
connection to and
support of a
family, group, or
community
The state in which basic
physical and emotional
needs are being met
Having a strong
sense of hope,
faith, and purpose
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The individual bonds
created with and among
individuals
HEALTHY EATING
& PHYSICAL
ACTIVITY (HEPA)
STANDARDS
CHILDHOOD OBESITY FACTS
• Obesity rates tripled in the past 30 years.
• Childhood obesity is a national epidemic.
• Children are not getting enough physical activity and have
unhealthy eating habits.
• Has an effect on self-image and socializing with others.
• Lower income individuals, Blacks, Latinos, American Indians
living in southern part of U.S. are most affected by obesity.
Resources:
http://www.afterschoolalliance.org/issue_briefs/issue_obesity_24.pdf
http://www.livestrong.com/article/364547-how-obesity-affects-children-in-school/
http://www.ahealthieramerica.org/#!/news-and-information
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HEPA STANDARDS
HEPA STANDARDS FOR EARLY CHILDHOOD PROGRAMS
Program for Parents
and Child Care
Providers
Implement an educational program for parents and childcare
providers with physical activity and nutritional information
relevant to the health of their children
Physical Activity
Ensure that children engage in at least 15 minutes / hour
while kids are in care of physical activity, including a mix of
moderate and vigorous physical activities that promote bone
and muscle strengthening. Play will take place daily outdoors
whenever possible.
Screen Time
No access to television or movies. Limit digital device time to
less than one hour per day (30 min for preschoolers). Digital
devise use is limited to homework or programs that actively
engage children in activity.
Food
Beverages
Serve fruits or vegetables at every meal.
Serve all meals family style.
No fried foods.
Offer water at the table during every meal and have water
accessible at all times. Serve beverages that do not have
added sugars. Serve healthier beverages, including water,
low-fat (1%) or non-fat milk, or 100% fruit juice (no more
than one 6-8 oz. serving per day.)
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HEPA STANDARDS
HEPA STANDARDS FOR AFTERSCHOOL
Program for Parents and
Child Care Providers
Implement an educational program for parents and childcare
providers with physical activity and nutritional information
relevant to the health of their children
Physical Activity
Ensure that children engage in at least 30 minutes of physical
activity per day, including a mix of moderate and vigorous
physical activities that promote bone and muscle
strengthening. Play will take place daily outdoors whenever
possible.
Screen Time
No access to television or movies. Digital devise use is limited
to homework or programs that actively engage children in
activity.
Food
Beverages
Serve fruits or vegetables at every meal.
Serve all meals family style.
No fried foods.
Offer water at the table during every meal and have water
accessible at all times. Serve beverages that do not have
added sugars. Serve healthier beverages, including water, lowfat (1%) or non-fat milk, or 100% fruit juice (no more than
one 6-8 oz. serving per day.)
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FOOD AND FUN
AFTERSCHOOL
CURRICULUM
FOOD AND FUN AFTERSCHOOL
• Recognize the units and resources in the Food and Fun Curriculum.
• Incorporate the Food and Fun Afterschool Curriculum health
messages and materials in the afterschool programs.
• Explain how the Food and Fun Afterschool Curriculum aligns with
current or other afterschool program curriculum and schedules.
• Comprehend how these units support the Healthy Eating and
Physical Activity Standards.
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FOOD AND FUN VIDEO
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FOOD AND FUN AFTERSCHOOL
CURRICULUM
1. Take a Bite (Fruits and Vegetables)
2. Get Moving (Physical Activity)
3. Be Sugar Smart (Sugar-Sweetened Drinks)
4. Go for Good Fat (Healthy and Unhealthy Fats)
5. Go for Whole Grains (Whole Grains)
6. Super Snacks (Healthy Snacking)
7. Mix it Up (Fruits and Vegetables)
8. Tune Out the TV (Reduce TV Viewing)
9. Play Hard (Physical Activity)
10.Be Active, Stay Cool (Keeping Hydrated)
11.Food & Fun Finale
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ABOUT THE FOOD AND FUN UNITS
• Behavioral goal - Simple goal for
children to achieve through the unit’s
activities.
• Key message - This is the sound bite
for the unit theme.
• Key concepts for children – Program
staff to review these concepts and use
them when presenting various
activities.
• Key concepts for staff – Provides the
“why” for each unit, tips for presenting
activities.
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FOOD AND FUN
UNIT OVERVIEW
FOOD AND FUN AFTERSCHOOL
CURRICULUM ACTIVITY PART 1
INSTRUCTIONS:
1. Refer to participant guide page 22 for instructions.
2. Review your weekly afterschool schedule OR use the space
provided to write out your weekly schedule.
3. Answer the eight reflection questions individually.
4. You have 5-10 minutes to work.
5. Wait for further instructions from your trainer.
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FOOD AND FUN AFTERSCHOOL
CURRICULUM ACTIVITY PART 2
INSTRUCTIONS:
1. Refer to page 24 in your participant guide.
2. Work as a team and become an Afterschool program
3. Create an afterschool program for a week that captures Food and
Fun Afterschool Curriculum topics.
4. Include key messages for children and for parents. Capture how
you are improving your current program.
5. Identify which HEPA standards you program is supporting.
6. Utilize each other’s experience with programs and refer to the Food
and Fun Curriculum to help you.
7. Select a team representative who will present the team’s program
to the rest of the class.
8. Teams have 15 min to work.
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ALIGNING HEPA STANDARDS WITH FOOD
AND FUN AFTERSCHOOL CURRICULUM
INSTRUCTIONS:
1. Refer to page 25 in participant guide.
2. Work as a team and refer to the HEPA standards and
identify units from Food and Fun that promote that
standard.
3. Be prepared to present and discuss with the class.
4. Teams have 10 min to work.
HEPA STANDARD
Food
No fried foods
FOOD AND FUN CURRICULUM
UNIT
Unit 5: Go for Whole Grains
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A+
ASSESSMENT
TOOL
A+ ASSESSMENT
Upon completion of this section you will:
• Comprehend the benefits of utilizing the A+ Assessment and
planning tools as a site team.
• State the benefits of employing healthy eating and physical
activities in programs to bring awareness to leadership staff.
• Assess your ability to identify barriers that affect plans to employ
healthy eating habits and physical activity in child care
programming.
• Complete a practice gap and capacity building assessments for your
site with your team.
• Develop a practice action plan using the A+ Action Plan Tool.
• Recognize who is accountable for delivering on tasks.
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A+ PROCESS TEAM
Key Decision Leaders
Who: Program,
branch, corporate,
and community
leaders
What: Promote,
support, and
recognize the steps
sites take with A+, no
matter how long the
process takes.
Site Directors and
Program Directors
Who: Staff who
oversee multiple
programs
What: Work
collaboratively on
Action Planning to
outline what sites
need to do to achieve
and sustain the
Healthy Eating and
Physical Activity
Standards.
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Site Directors
Who: Staff who
oversee the program
What: Collect and
share information
about their site’s
physical activity and
healthy eating
practices using a
series of tools.
A+ PROCESS
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AWARENESS
Awareness is about the importance of the HEPA
standards being fostered among:
It’s
• Program staff
achievable
• Site Directors
!
HEPA
• Program Directors
Standards
• Key Decision Leaders
are
important!
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HEPA
Standards
are
impactful!
ARE YOU READY?
Give yourself a YES if:
 We know why the HEPA Standards are important.
 We understand we are starting a guided process for achieving the HEPA
Standards.
 We completed some baseline training or assessment work such as the
Community Healthy Living Index, Change Your Environment – Area 6 and
7, and /or Food & Fun Afterschool Curriculum.
 Now that we understand the importance of the issue, we are ready to
commit to the work.
 If YES, your site is ready to move to Assessment, a guided, action driven
process that asses current practice and capacity building needs.
If NO, work on:
•
Increasing awareness of how physical activity and healthy eating affect
health and development.
•
Understanding and addressing resistance to the idea that child care
programs have an important role in promoting physical activity and healthy
eating.
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A+ ASSESSMENT TOOLS
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ASSESSMENT REVIEW ACTIVITY
INSTRUCTIONS:
1. Refer to the sample assessment.
2. Work with a partner and together identify the following:
1.Is it clear which HEPA Standards are not being met?
2.Are the capacity building needs identified?
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IS YOUR ASSESSMENT COMPLETE ENOUGH?
ACTIVITY INSTRUCTIONS:
1. Once finished reading through the questionnaire, meet with
your partner and discuss how your current program would
measure up against this assessment.
2. You have 10 minutes.
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IS YOUR ASSESSMENT COMPLETE ENOUGH?
Give yourself a YES if:
 We know which HEPA Standards we are not meeting.
 We know which HEPA Standards we want to start with.
 We have identified specific capacity building needs.
 We have met with our Program Director.
If YES, you site is ready to move to Action Planning. Using the information
gathered on your Assessment, set up a meeting with you Program Director
and/or other key decision leaders to begin work on Action Planning.
If NO, look over your Assessment closely and see if you can identify what your
site needs to do to complete the missing steps. This is also a good time to
meet with your Program Director for assistance.
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A+ PROCESS
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A+ ACTION PLANNING
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ACTION PLANNING – STEP 1
SITE AND PROGRAM DIRECTORS WORK
TOGETHER ON ACTION PLANNING
ACTION PLANNING IS:
• Planning, communicating, and implementing
improvement plans based on Assessment.
• Thinking reflectively.
• A Process that allows sites to create action steps
that address their gaps and capacity building
needs.
• Is identifying what might be done differently.
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ACTION PLANNING – STEP 2
• Site directors and program directors
work together to organize the information
gathered on the Assessment and begin
Action Planning. There should be site specific
and program level planning.
• Action Plans will help close gaps in program
practices and capacity building needs.
• Action Plans should be as simple as
possible but as detailed as necessary.
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ACTION PLANNING – STEP 3
• Action Planning is communicating how
your site will translate, put into action, or
proceed with a healthy eating or physical
activity change.
• While Site Directors may start A+ on their
own, action planning happens as a
team.
• Program Directors and/or other key
decision leaders help sites develop Action
Plans that identify site-specific and/or
program-specific plans within it.
• Without an Action Plan, staff might not
think about what happens next.
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ACTION PLANNING – STEP 4
• Action Plans need to:
– Say who will be expected to implement the
action step.
– Address how the Program Director will
encourage staff.
• Where you can collaborate:
– Check the likelihood that the proposed action
will get done.
– Make sure the proposed completion dates are
realistic.
– Determine any cost (person and/or monetary)
associated with the proposed action.
– Evaluate progress on the proposed action.
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ACTION PLANNING – DELEGATION
STRATEGIES
Explanation
Demonstration
Listening
Correction
when
necessary
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Repetition
ACTION PLANNING
BENEFITS OF ACTION PLANNING:
• Identify where you are starting from using the information gathered
on the Assessment.
– “How far away are we from our goal”?
• Create a path to where you want to be—either site or program goal.
– “What will help us be successful”?
• Establish benchmarks that keep you on your path, i.e., periodic
reporting, coaching
and mentoring.
– “How can we maintain and
monitor progress”?
• Help figure out what and where
the challenges are.
– “Ideas about our potential
challenges”?
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A GOOD ACTION PLAN
• Address gaps and capacity building
needs identified on your Assessment.
• Include simple action steps that map how
your team will meet the HEPA Standards.
• Steps should be clear, realistic,
measurable, and observable with target
completion dates.
• Identify people responsible for each action
step.
• Include how kids can also be part of the
change.
• Be flexible and change if necessary.
• Feel “right”—inspire commitment and
motivation.
• Be timely.
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SAMPLE ACTION PLAN
Sample topic
Action steps
are clear,
realistic and
measurable.
PROVIDE QUALITY DAY CAMP EXPERIENCE
Specifically
addresses the
capacity building
needs noted on
the Assessment.
Notes from Assessment: need more kid feedback; identify to parents
all certified staff; communication with parents could be better
ACTION
PERSON/S
RESPONSIBLE
TARGET DATE
Conduct week end survey with campers.
Henry
Every Friday
All First Aid/CPR certifications up to date
and on file
Jill
June 30, 2010
Create session newsletter about what is
happening that week
Colin w/kids
Bi-weekly Fridays
Assign two campers to attend portion of
staff meeting
Program Staff
Once weekly
Identifies person(s)
responsible for each
action step.
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Observable target
completion dates.
ACTION PLAN ACTIVITY
INSTRUCTIONS:
1. Work in 4 teams of 3-4.
2. Role-play the role assigned to you by your trainer
3. Given your scenario, develop an action plan using the A+ Action
Plan tool for your scenario.
Scenarios:
Team 1: Water not primary beverage
Team 2: Lack of space in facility for physical activity
Team 3: No refrigeration for healthy fresh fruits and vegetables.
Team 4: Staff using TV as a reward for kids
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A+ PROCESS
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ACCOUNTABILITY
• Means someone is tasked with
– monitoring progress on Action Plans
– monitoring sustainability of achievement
• Is ongoing throughout A+
and is most important once
your Action Plan is created.
• Is a sense of shared
responsibility for progress
that develops at the site and
program level.
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ACCOUNTABILITY HAPPENS WHEN…
• Participating staff share information with each other and with
stakeholders (parents, children, school personnel, etc.).
• Directors, at different levels, facilitate knowledge sharing
through regular staff meetings, social gatherings, and online
methods.
• Progress or lack there of triggers positive feedback and
knowledge sharing.
• Supervisors hold individuals responsible for practice change.
• Other key decision leaders are invited to staff meetings and
progress is shared.
• Regular staff meetings keep staff informed and involved, and are
used to celebrate progress.
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ACCOUNTABILITY & COACHING
• Coaching is a process to guide you to discover the best way to
accomplish a goal successfully.
• Coaching doesn’t mean “tell them what to do”.
• Use your Listen First skills.
• Suspend what you know.
• Have a willingness to try.
• Ask open-ended questions (who, what, when and where).
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ACCOUNTABILITY: KEY DECISION LEADERS
• Follow up and follow through using staff meetings, email, or
casual conversation. Your behavior reinforces that this is important.
• Explain that change presents opportunities as well as difficulties.
• If you hear some sites are experiencing difficulty, check in with the
Program Director to learn more.
• Remember if implementation is not important to sites and
programs, and there are no consequences for lack of progress, you
can expect low results.
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ACCOUNTABILITY: KEY DECISION LEADERS
• Involve Program Directors in thinking about
solutions.
• Ask Program Directors and other staff how
things are going.
• Provide information that shows you too,
have thought about barriers.
• Remind Program Directors to start where
they can; there is no need to “fix” everything
at once.
• Review how this will affect the programs.
• Remind staff of the HEPA Standards and
their benefits.
• Share success stories.
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ACCOUNTABILITY: PRACTICAL STEPS FOR
KEY DECISION LEADERS
• Include progress on A+ as part of
regular staff meetings.
• Send an email expressing your
support.
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ACCOUNTABILITY PROGRAM DIRECTORS –
STEP 1 : COMMUNICATION
• Encourage open and safe communication with sites
about how the change process is going.
• Create a learning environment by asking these open
ended questions:
– What have you tried so far?
– What has surprised you?
– What is your site struggling with?
– What are your next steps?
– What modifications does the Action Plan need at
this point to be complete?
• Make the case that implementing the YMCA Healthy
Eating and Physical Activity Standards needs to
continue even when some might want to give up.
• State your conditions of satisfaction.
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ACCOUNTABILITY: PROGRAM DIRECTORS –
STEP 2: IMPLEMENTATION
Be specific about what you want Site Directors to do regarding
implementation.
• Praise
• Train
• Frequently Ask
• Conduct
• Recognize
• Support & work together
• Follow through.
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ACCOUNTABILITY: PROGRAM DIRECTORS –
STEP 3: OVERCOME BARRIERS
Be on the lookout for potential barriers, and listen to staff when they
describe challenges.
• Invite staff to share their perspective on accountability.
• Use Action Plans to frame discussions about how sites are doing.
– Does the Action Plan need to be revised?
• Provide information that shows you, too, have thought about
barriers.
• Remind them to start where they can; you are not looking to “fix”
everything at once.
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ACCOUNTABILITY ACTIVITY
INSTRUCTIONS:
1. List out the responsibilities that you think occur in the first three
steps involved in a Site Director’s role in Accountability.
2. Select a spokesperson and a timekeeper.
3. Teams have 10 min to discuss and generate the responsibilities for
each step.
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ACCOUNTABILITY SITE DIRECTOR & TEAM
STEP 1: COMMUNICATION
Directly and clearly state to your staff that
implementation is happening.
• Follow up and follow through using staff
meetings, email, or casual conversation. Your
behavior reinforces that this is important.
• Remember if some staff are experiencing
difficulty, check in with them to learn more.
• Remember if implementation is not important to
to staff and there are no consequences for lack of
progress, you can expect low results.
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ACCOUNTABILITY SITE DIRECTOR & TEAM
STEP 2
Be specific about what you want all staff to do regarding
implementation.
• Praise staff for role modeling healthy behaviors.
• Train new staff on the importance of the YMCA Healthy Eating and
Physical Activity Standards.
• Frequently Ask staff how they think the site is doing.
• Conduct the A+ Assessment a few times a year to monitor
progress, and share results at staff meetings.
• Have a system in place to recognize backsliding and address it
right away.
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ACCOUNTABILITY SITE DIRECTOR & TEAM
STEP 3
Let others know how things are going.
• Share with your Program Director a recent experience
• “Manage Up”, meaning talk about your progress
• When facing a barrier, be pro-active.
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A+ PROCESS
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ACHIEVEMENT
ACHIEVEMENT
PHYSICAL ACTIVITY
• Continuously monitor quality two-three times a year.
• Limit screen time to homework or games that
promote activity.
• All children receive equal access to fun, physical
activity.
• Have healthy eating and fun physical activity posters
without marketing messages.
• Build healthy relationships with kids and
parents/caregivers.
• Everyone has a role.
• Address forward momentum of the action plan.
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ACHIEVEMENT
HEALTHY EATING
• Continuously monitor snack menus 2 to 3 times per year.
• Build healthy relationships with all kids.
• Everyone has a role.
• Address forward momentum of the action plan.
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WHAT FOSTERS ACHIEVEMENT
• Use Food and Fun Afterschool Curriculum to support
activities and to engage parents.
• Organize a Parent Advisory Council to help maintain
success.
• Host Night Out Events for parents.
• Staff are positively recognized for modeling healthy
behaviors.
• Sites are rewarded for providing a healthy environment.
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ACHIEVEMENT: PROGRAM DIRECTORS
• Recognize sites during staff meetings for
making positive changes.
• Praise positive progress.
• Share your own experiences when you saw
kids being physically active and eating
healthy.
• Remind staff, often, that those who work
to solve problems are more highly valued
than those who merely label them. (Mager
& Pipe, 1997)
64 | BUILDING HEALTHY PROGRAMS FOR KIDS: HEPA STANDARDS TRAINING | ©2012 YMCA of the USA
ACHIEVEMENT: SITE DIRECTORS & TEAM
• Recognize staff during meetings for making positive changes.
• Praise positive progress in after action reviews.
• Mention your own experiences in creating a healthy environment.
65 | BUILDING HEALTHY PROGRAMS FOR KIDS: HEPA STANDARDS TRAINING | ©2012 YMCA of the USA
GOOD TO KNOW THROUGHOUT A+
•
Share your experiences in seeing implementation of HEPA
Standards in your program.
•
Sites are less likely to achieve success if implementing the Healthy
Eating and Physical Activity Standards doesn’t matter to the staff.
•
Knowing there are consequences for lack of action increases
likelihood that work will get done.
66 | BUILDING HEALTHY PROGRAMS FOR KIDS: HEPA STANDARDS TRAINING | ©2012 YMCA of the USA
A+ KEYS TO SUCCESS
•
Programs that will benefit from A+
– Want or need a guided process for health
promotion designed for your program.
– Strong and supportive executive leadership
as well as a champion.
– Effective support team tasked with coordinating
A+.
– Commitment and support for A+ and for
health promotion among staff across your site.
– Teamwork promotes program improvement
when the process is inclusive,
non-blaming and teams are open to new ideas.
– Critical to reducing obesity and
chronic disease in the US.
67 | BUILDING HEALTHY PROGRAMS FOR KIDS: HEPA STANDARDS TRAINING | ©2012 YMCA of the USA
A+ TIME COMMITMENT AND TOOLS
HEALTHY EATING
Assessment
Review a menu from a
previous month
Action Planning
Meet with Program Director
15–30
min
30–60
min
PHYSICAL ACTIVITY
Assessment
Observe activities 5 min for 15–30
5 days
min
Action Planning
Meet with Program Director 30–60
min
68 | BUILDING HEALTHY PROGRAMS FOR KIDS: HEPA STANDARDS TRAINING | ©2012 YMCA of the USA
WRAP UP ACTIVITY
INSTRUCTIONS:
1. Answer the question: “What is one thing that you
are excited about bringing back to your
program?”
2. Write to a few key things you can do
a) Starting this week
b) This Quarter
c) By the end of the school year
3. You will have 10 minutes
4. Share your “next-step” plans
69 | BUILDING HEALTHY PROGRAMS FOR KIDS: HEPA STANDARDS TRAINING | ©2012 YMCA of the USA
WRAP UP
1. REFER BACK TO YOUR REFLECTIVE WRITING
ENTRIES
2. CHECK YOUR WELL-BEING
3. YOUR OWNERSHIP OF THE CAUSE AT THE Y
4. REVIEW YOUR ROLE BALANCE INVENTORY
SHEET
70 | BUILDING HEALTHY PROGRAMS FOR KIDS: HEPA STANDARDS TRAINING | ©2012 YMCA of the USA
THANK YOU
Scott Umbel
Senior Program Director, Youth Programs
Rye YMCA
PH 914.967.6363
scott@ryeymca.org