New Principals’ Institute 2013:
Evaluation Onboarding: Part I
June 29, 2011
Boston School Committee Meeting
Jerome
Type DateDoherty
Here
Director
of Performance Management
Boston Public Schools
26 CourtPresenter
Street
Type
Name/Contact Here
Office
Human Resources
Boston, MAof
02108
Overview
• How HR Supports You With Evaluations
• Employee Groups Reporting to Principals/Headmasters
• Evaluations and Staffing of Provisional Teachers
• Evaluations and Staffing of Permanent Teachers
• Key Dates
• Leaves of Absence: Policy, Process, and Implications on Evaluation
• Q&A
2
How HR Supports You With Evaluation
Boston Public Schools
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How HR Supports You With Evaluation
Boston Public Schools
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Employee Groups Reporting to Principals/Headmasters
• DESE-Licensed Educators:
• BASAS Administrators (Academic Roles)
• “Teachers” (Can include Strand Specialists, Guidance Counselors, Nurses, School
Psychologists, School Social Workers, and Pupil Adjustment Counselors)
• Paraprofessionals
• Other non-DESE-licensed members of BTU and BASAS
• E.g. – Registrars, OTs/PTs, Clinical Coordinators
• Managerial Employees
• Non-unionized, at-will employees
• Administrative Guild Members
• Lunch Monitors
• Bus/Cab Monitors and Attendants
*SEE HANDOUT
WITH EVALUATION
DEADLINES*
• Circulars are your friends! Updates will be available by 9/1/13
(http://www.bostonpublicschools.org/view/circulars)
Boston Public Schools
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Evaluations and Staffing for Provisional Teachers
• 1st Year Provisional Teachers
• 90-Day Probationary Period – A critical time for observation and feedback.
• Reasonable Assurance or Non-Renewal
• HR will not issue RA without a Formative Assessment completed by Probable Org
• 2nd Year Provisional Teachers
• Reasonable Assurance or Non-Renewal
• HR will not issue RA without a Formative Assessment completed by Probable Org
• 3rd Year Provisional Teachers
• Permanent Appointment or Non-Renewal
– Proficiency Overall and in All Four Standards in the Third
Year is Required for an Educator to Become Permanent!
Boston Public Schools
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Evaluations and Staffing for Permanent Teachers
• Brief Overview of Permanent Teacher Assignment Processes:
• Transfer Process (HR can help you make informed hiring decisions)
• Post-Transfer Placement Process (New process replacing Excess Pools)
• Administrative Placement (For unplaced teachers after PTPP)
• Recall Process (For teachers affected by layoffs in program areas)
• Open Posting (Current Year vs. Future Year)
• We will work with you to avoid/minimize classroom disruption.
• Finish the Work You Started:
• Underperforming educators may not be excessed
• HR will be monitoring next year’s Excess List
• Principals/Headmasters will be held accountable if it occurs
Boston Public Schools
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Key Dates for both Evaluation and Staffing
Date
Event
Importance
September 13, 2013
Deadline for meeting with Teachers about Evaluation
Contractual requirement
November 15
Deadlines: At least one observation per teacher must be
completed; Interim Evaluation for new Guild members or
those under new supervision
Contractual requirements
November 27, 2013
Fill teacher vacancy with preferred Long-Term Sub
Last day for Long-Term Sub to start and be
granted Provisional Contract
Winter Recess
Opportunity to complete Formative Assessments
Avoid being overwhelmed by putting them off
January 23, 2014
Day 89: Probationary Period ends for 1st Year Provisional
Teachers
Statutory threshold to dismiss teachers without
Professional Teacher Status
Last week in January
Probable Org
Formative Assessments must be completed for
provisional and excessed permanent teachers
prior to this
February 1
Deadline: Complete Interim Evaluation for Guild Members
Contractual requirement
February Recess
Opportunity to complete Formative Assessments
Avoid being overwhelmed by putting them off
April Recess
Opportunity to complete Provisional Summative Evaluations
Avoid being overwhelmed by putting them off
April 30, 2014
Deadline: Summative Evaluations for Provisional Teachers
May 1-14 is the Superintendent’s review period
for permanent appointment special
consideration
May 15
Permanent Appointment Letters Sent to 3rd Year Provisional
Teachers after this date
This secures a significant portion of our workforce
for the following school year
May 30, 2014
Effective deadline for Non-Ac BASAS & BTU, Guild, Lunch
Monitors, and Managerial staff evaluations (6/1 is Sunday)
Contractual and Payroll requirements
May 30, 2014
Deadline: Submit Managerial Evaluations to OHR
Salary step increases will not take place on time
if this deadline is missed
Boston Public Schools
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Leaves of Absence (LOA)
• Approved LOA vs. AWOL
- Multiple Types of LOA
*SEE HANDOUTS
WITH LOA INFO*
- AWOL procedure(PS03 – Rose Santos)
• Form PS03 can be found at:
• ww2.mybps.org >> Central Admin >> HR >> Personnel Records, Policies and Forms
- Contact HR Immediately
• LOA Application Process
- Hub or PS03? (If PS03, send to Arlene Witt in HR)
- Correct Doctor’s Note
- Return From Leave (Doctor’s Note AND PS03 to Arlene Witt)
- Contact HR Immediately
• Circulars are your friends! (http://www.bostonpublicschools.org/view/circulars)
- HRS-PP05 (Attendance Monitoring System)
- HRS-PP12 (Employee Sick Leave Policy)
- HRS-PP13 (Family & Medical Leave Act & Small Necessities Leave Act)
• Evaluations and LOA
Boston Public Schools
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Contact Information
Please ask for help!
Jerome Doherty
Director of Performance Management
BPS Office of Human Resources
26 Court Street, 3rd Floor
Email: jdoherty7@boston.k12.ma.us
Phone: (617) 635-9627
Fax: (617) 635-7956
ww2.mybps.org >> Central Admin >> HR
Educator evaluation and EDFS information may be found at:
http://educatoreffectiveness.weebly.com/
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Q&A
Boston Public Schools
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