Umlazi District
Principals meeting
Glenwood High school
01 October 2014
1.
2.
3.
4.
Opening and Welcome
Introduction of new principals
Remarks
Special achievements
5. Circular on submission of correct and accurate information.
 Headcount showing inflated number of learners
 Deliberate submission of wrong information through snap surveys
 Failure to disclose vacant posts
 Deliberate delays in advertisement of vacant promotional posts
 Failure to report inconsistencies reflected in PPN, staff establishment and
actual head count.
6. District Circular No. 1 of 2014
 Exempted essential services relate to conditional grants programme e.g.
HIV/AIDS. Inclusive Education, all LSEN schools programme, school
based assessment and moderations, Maths Olympiad and Science expo.
 Programmes involving other partnerships, NGO’s, companies and other
Departments must be done on request or after the working hours.
7. Proactive action and reporting on incidents.
 Have Disaster Management Policy of your school to avoid being accused
of negligence.
 Evacuation plan in times of fire or earthquakes
 Train learners on evacuation plan
 Keep updated on outbreak of some diseases e.g. Ebola and be on alert for
symptoms





Keep emergency numbers including contact numbers of local priests in
cases of spiritual attack on learners.
Keep policies on supervision of learners during break
In reaction, sms the office of the Director through 083 566 8799 for minor
or major incidents
Write an urgent formal report to District planning section to report poor
sanitation or non-availability of water in the school.
Address learners and parents on daily basis to calm the learners down in
times threatening rumour circulating among the community e.g. Children
being stolen.
8.
HR – Recruitment matters
 Cleansing of the establishment
 Declaration of surplus educator
 Transfer of educators
 Appointment of foreign educators
 Management of unpaid Educators and control of ghost Educators
 Taking over the selection processes of promotional posts
9.
HR – Service Conditions matters
 Leave management
 Long leave cases
 Pensions and retirements – E-Channel challenges
 Mystery of missing files
 Mystery of lost pension payouts
10. Curriculum Management in schools
 Accept being a curriculum institution manager
 Prove to know curriculum as a curriculum institution manager.
 Use curricular terminology
 Have regular checking of curriculum coverage
 Report regular on curricular challenges and successes
 Be ready to pass a curriculum test if given
 Prove not to be a misplaced manager
11.
ANA progress report
 ANA test must be given the NSC status
 Irregularities be reported at all times
 Few ANA test disruptions
12. NSC revision programme
 District Revision programme
 Partnerships programme with SABC
13. August – Career month
 Partnership with all providers of career exhibition programme
 Early exposure of learners to careers demanded by economic conditions
of the country.
 Grade 12 schools to give reports on the number of learners taking Maths
and Science programmes, giving specific information in terms of race and
gender
 Grade 9 career activities
 Grade 9 choice of subject activities
 Individual school meetings to advance twinning, partnership with NGO’s
and companies and prominent ex-students programmes
14. Submission of compliance documents
 Non submission delays LTSM delivery
 Non submission hits hard on quality education provision
 Principals to account for non-compliance
15. LTSM requisitions and retrieval
 LTSM requisition report
 Don’t withhold learners result to retrieve textbooks
 Share good practices of LTSM retrieval e.g.

Letters allocating books to learners should be given to parents and
parents made to sign to accept liability.

Letters allocating books to parents must stipulate monetary value of
books given.

Do not withhold learner’s results but call parents to collect results
and make them to account for books allocated to them but not
returned.
LTSM ISSUES UNPACKED
• To ensure printing of textbooks, Indicative
quantities were given to publishers for
printing on the 18th August 2014. Department
has since appointed a Managing Agent to
undertake the functions of procuring,
receiving, picking and packing and distribution
to schools.
 Textbooks are expected to be received from 16th September
2014 and deliveries to schools are expected to take place
from the 26th September 2014.
 To ensure qualitative provision of stationery, the
Department has tried various models and have opted to
provide stationery in learner packs per grade. This will
ensure that every learner is provided with a basic pack for
stationery. Section 2 of the Constitution provides for the
equitable access of Education to all learners. Deliveries of
stationery are expected to commence on 26th September
2014 to schools.
 With regards to Other LTSM, schools were
given autonomy to determine their LTSM
priorities and also to move away from the
quota system of procurement. The Schools can
determine their own needs and submit and EF
72 and to procure in terms of SCM prescripts.
This process is underway and deliveries are to
be finalized by
30th November 2014.
• The Department of Basic Education is continuing to print and
deliver all workbooks directly to schools. Deliveries are
expected to commence on 30th September 2014: – Schools are to check all consignments immediately in the
presence of the driver.
– All problems to be reported immediately to DBE and
Circuit Offices by the schools as per KZN Circular 67 of
2014.
– In addition to schools reporting shortfalls and requests for
additional workbooks to DBE, LTSM section will assist and
report the shortfall and requests to the LTSM Provincial
Office in PMB.
– Additional workbooks must be requested before 31st
January 2015.
16. Learner admission
 The Department cannot do admissions for the school
 Parents must apply for admission in time
 Schools must respond in time and in writing.
 Parents appeal the school admission ruling with the Department.



Parents to produce proof of the school admission ruling on appeal
The Department must intervene to address unfair discrimination of
learners in admission
Principal must prove that the discrimination was fair.
17. 2015 SGB elections campaign
 Governance vs. professional management
 Failure by schools to exercise alternatives to corporal punishment
 Abuse of SASA co-option clauses
 Abuse of SASA guardianship
 Representation of parents in the SGB
18. Appointment of master trainers for Governance and Teacher Development
 Names of master trainers for governance
 Names of master trainers for teacher Development
 Training sessions during circuit managers monthly meetings
 Governance and Teacher development matters must be compulsory
agenda items during monthly Circuit managers’ meetings.
19. Circular on control of late coming
 Circular instructs locking out late comers
 Circular carries the assumption of a responsible SGB, SMT and educators
 Irresponsible SGB, SMT and educators just close the gates and allow
learners to loiter in streets and malls with their school uniform.
 Control of late coming must be part of the code of conduct for learners
 The circular regulates and assist the school to execute their codes of
conduct for learners
20.
Procedure in renting out state buildings
 Your schools are public schools in state property
 Write to Department legal services through the District requesting for
permission
 Get guided by our legal services
 The state may refuse to allow some services for renting in the school for
ethical and moral reasons
 Schools which already renting out some properties must check their
correctness with our legal services.
21. Taverns in close proximity of the school
 No taverns is allowed within 500 m proximity of the school in terms of the
policy
 Principals must report taverns within 500 m proximity of the school
 The District to consult legal services to assist the schools.
 We pledge out support to the private school which has taken the matter to
the high court.
22. Illegal practice of circumcision in schools
 Outside forces take advantage of ignorant school managers
 Outside forces take advantage of school managers who lack knowledge
 Outside forces take advantage of vulnerable school managers who lack
management knowledge and skills
 These outside forces bring their own programmes that disrupts teaching
and learning
 In extreme cases, these forces have gone to schools to circumcise
learners and have been allowed by the vulnerable school managers
 Circumcision and distribution of condoms in schools are not authorized
and should be stopped.
 We call upon our school managers to focus on teaching and learning
(curriculum management) and leave other matters to the parents to play
their role.
23. Appointment of NSNP service providers
 The new service providers have been appointed
 On assumption of their duties, they must be given their own space.
 Principals must assist brief the SGB on the new appointments
24.
District mobile library
 The District is allocated a mobile library in the form of a bus
 Schools will be clustered
 The mobile library will visit cluster of schools on identified days
 Schedule of visits will be communicated in due course
 Priority will be given to schools in Umbumbulu area.
25. District Teacher Development Centre for Maths, Science and Technology.
 Durban Environmental Centre in Morningside will be converted to teacher
development centre for Maths, Science and Technology.
 Only Maths, Science and Technology educators will be capacitated in the
science
 Only Maths, Science and Technological learners will be assisted in the
centre
 The launch for the centre will take place in due course.
26. Register of sexual offenders
 The Department of Education does not have any at the moment
 The register is in custody of the Department of Justice
 Information in this register is accessible through SAPS
27. Supply and Installation of National Flags
 All schools will be supplied with national flags
 Governance and Management and Co-curricular must concurrently run
urgent workshops for RCL president and head prefects in primary school
on the management of flags
 Such workshops will cover

How the flag is hoisted

How the flag is folded

How the flag is held

Singing of national anthem in schools

Teaching learners to recite the preamble of the constitution
28. Employee Verification or Head Count
29. State of readiness for 2014 examinations
NATIONAL SENIOR CERTIFICATE EXAMINATIONS
29.1 Registration of 2014 examinations centres
National Senior Certificate (NSC) centres
The Umlazi district has
151 public , 28 independent
& 1 Provincial examination centres. The registration of these
centres was based on their capacity to host the examination, the examination room space, and security of the centre,
compliance with the health and safety regulations, accessibility, sanitation and availability of electricity.
Table 1 below shows the number of National Senior certificate public and independent examination centres in the
Umlazi District.
TABLE 1: NUMBER OF NSC EXAMINATION CENTRES PER DISTRICT
District Name
UMLAZI
Public
Independent
TOTAL
151
28
179
29.2 Registration of candidates for the National Senior Certificate examination
The registration for the National Senior Certificate was completed on 15 March for full time candidates and on 15 April
for part time candidates. Later entries were done for the candidates who were writing the supplementary examination
and did not succeed. Districts have done their checking of the second schedule and the last schedules have been
completed.
29.3 Linking NSC full time entries to provincial targets
The office of the Head of Department and that of the MEC for Education have set targets for the performance of
districts in the 2014 NSC Examinations. These targets are in line with the provincial target of 85.5%. The district
targets are divided into three groups. The first group is the overall pass percentage targets, the second group is the
quality of passes targets and the third group is that of the overall level of achievement.

Overall pass percentage targets in NSC
Table 2 shows the number of candidates who are expected to pass the National Senior Certificate in the province and
the Umlazi district. These are district targets showing the minimum number of candidates that each district is expected
to pass in 2014. The table shows that the province must pass 126 306 candidates out of 147 726 candidates to meet
its target of 85.5%. This link between the entries and provincial/district targets is very important because in translates
percentages into real numbers.
TABLE 2: LINKING PROVINCIAL TARGETS AND PROVINCIAL ENTRIES
District Name
2014 Entries
Target
Expected passes
UMLAZI
21703
91.5%
19 858 candidates
PROVINCE
144049
85.5%
126 306 candidates

Quality of passes targets in NSC
The districts also have target pass percentages for Mathematics, Physical Sciences and Bachelor passes. Table 3
below shows the number of passes for Mathematics and Science targets per district. From the table we can conclude
that the District wants to obtain a 60% pass rate in Mathematic and a 65% pass rate in Physical Sciences. This means
that all the interventions and curriculum implementation and support were aimed at achieving these targets at both
provincial and district level.
These figures and targets have informed the focus of district and provincial strategies for
the improvement of NSC results.
TABLE 3: MATHEMATICS & PHYSICAL SCIENCES TARGETS
District Name
UMLAZI
PROVINCE

Besides
2014
Mathematics
Entries
2014
Mathematics
Targeted
increase
2014
Expected No. of
passes
2014
Physical Sc.
Entries.
2014
Physical Sc.
Targeted
increase (%)
11241
60%
6745
candidates
6877
65%
76315
60%
45789
candidates
48105
2014
Expected
passes
4770
candidates
65%
31268 candidates
Quality of overall achievement.
the
targets
related
to
the
overall
pass
percentages
and
improvement
of
provincial
performance
in
Mathematics and Physical Sciences, the province wants to improve the quality of passes. It is for this reason that the
province has set targets for bachelor passes in each district. Table 4 below shows that each district has its own target
for bachelor passes. This means that district and provincial improvement strategy must focus equally on both the
quantities of passes and the quality of passes.
TABLE 4: BACHELOR PASSES TARGETS
District Name
UMLAZI
2014 Entries
Target
Expected passes
No. of Bachelor
Passes
21703
91.5%
19 858
candidates
8108 (41%)
29.4
Learner preparation for National Senior Certificate
Target setting
The province / district has realised that it is difficult obtain its desired performance targets in the
National
Senior
Certificate
(NSC)
without
setting
clear
targets.
These
targets are
results
that
the
province expects each district to achieve in the NSC. They direct the focus of the districts towards the
achievement of the desired results. The 2014 targets are accompanied by a standard which means that
the province has set both targets and standards for the NSC. The standards are the levels at which
targets are set e.g. the province wants to achieve 85.5%. Hence the Umlazi District has set a figure of
91,5% pass rate so that
the setting of targets is one of the ways in which Umlazi district assist in
KwaZulu Natal manages learner performance.
Compilation of School Based Assessment (SBA) marks
The first provincial moderation of School Based Assessment was conducted from 26 – 30 May 2014
at Durban Teachers’ Centre in ten (10) selected subjects: Mathematics, Accounting, Physical Sciences,
Life Sciences, History, Geography, English First Additional Language, Tourism, Consumer Studies and
Life Orientation. The pre-moderation meeting was held on 26 May 2014 from 9:00 – 13:00.
•
Umlazi
District
Circular
No.
1
of
2014
–
Grades
10,
11
&
12
Orientation
&
CAPS
workshops for 2014, has reference.
•
Umlazi District Circular No. 2 of 2014 –
FIRST, SECONDARY and THIRD Grades 10, 11 &
12 SBA/CASS MODERATION for 2014 dated 14 November 2013
has reference.
It details,
the venue, dates & time, attendance and items required on dates for moderation purposes.
•
2014
Umalusi
Moderation
of
School
Based
Assessments
(SBA)
from
Monday,
06
October 2014 to Friday, 10 October 2014

The names of 10 schools in the Umlazi District
sample in
Mathematics Literacy
& Computer
that will form part of the
Applications
Technology
are
Amanzimtoti High School, Chatsworth Secondary, Marklands
Secondary, Menzi
High, Mowat Park High, Queensburgh Girls’ High, Risecliff
Secondary, Siyabonga High School, Strelitzia Secondary and Umlazi Commercial
High.
listed :
The following
10
schools
have been
selected
for
Economics,
are:
Menzi High, Risecliff Secondary, Siyabonga High School, Umlazi Commercial
High, Northwood High, Effingham Secondary, New West Secondary,
Brettonwood High School, Durban High School and Kharwastan Secondary.
Monitoring, risk control and management of irregularities
Responsibility to monitor the administration of the examinations.
The first function is to manage risk in such a way that chances for the occurrence of irregularities are
minimised. The second function is to manage irregularities that have occurred according to policy.
The
first
most
important
aspect
of
examination
irregularities
is
prevention.
The
focus
of
prevention is the risk management and control which minimise chances of irregularities.
Risk associated with “Computer Aided subjects”
The main risk about the “computer aided subjects” is that they rely on electric power for examinations in
the practical component. Exeprience has taught the province that inclement weather and abrupt power
outages
are the main problems when these practical papers are written. The district has 101 school
that write Computer Applications Technology and Information Technology. The first papers in both
subjects are written in computers. Although inclement weather and power outages
are the main
challenges, the district has made some effort to counter the negative impacts thereof.
29.5
Training of Chief Invigilators for
NSC examinations
The final training of Chief Invigilators, Deputy Chief Invigilators & a Head of Department/ Educator will
take place on Thursday, 16 October 2014 for Durban Central Circuit Schools @ Dokkies and on Friday,
17 October 2014 for Phumelela & Umbumbulu Circuit Schools @ Kuswag HS.
29.6
Release of the NSC results
The Release of Results and media briefing (Provincial MEC) will be on 5 January 2015. The issuing of
Statement of Results to candidates at the schools will be done on 5 January 2015.
Supplementary examinations
The
closing
date
for
entries
for
candidates
who
qualify
to
supplement
is
21
January
examination commences on 10 February 2015 and concludes on 26 March 2015.
2015.
The
Entries will be
captured by 31 January 2015.
29.7
Registration of the class of 2015
The province already has the “Class of 2015” in the system in the form of grade 11 entries. These will
be promoted to grade 12 after all schools have submitted their 2014 grade 11 result schedules. The
closing date for subject changes of the class of 2015 is 31 January 2015. The closing date for the
registration of the “Class of 2015” is 15 March 2015.
30. District ICT matters (e-Education)

www.umlazi.districts.education

CSS:ICT circular: circular 03 of 2014
 (this circular highlights new approach to District ICT activities).

Mobile ICT laboratory for ICT integration ( 8 Schools involved)

ICASA Vodacom Connectivity ( 59 Schools are involved)
 (mobile trolley with 26 x 10.1” tablet, Laptop, Server, router)

CSS: ICT circular 01 of 2015 will be releases and uploaded to the
website.

ICT integration guideline document will be released.

School must have an ICT Strategy and an ICT Champion.

Software Licence issue and Open Office

e-Education capacity building and IT capacity building for IT
Educators.
31. Vote of thanks
32. Closure
THANK YOU
BH NTULI
DIRECTOR
UMLAZI DISTRICT