Regents Administration
Workshop – Refresher
2014
Today’s Agenda
A look at the latest memo from SED, “Update on Common
Core Regents Exams”
What’s in the School Administrator’s Manual (2013)?
Directions for Administering Regents Exams
Information Booklets
Nassau BOCES Test Scoring Procedures
2
Common Core Update
• First commencement-level math course culminating in a
Regents Exam in June 2014 or later, must take the Common
Core Regents Exam in mathematics- Algebra I
• No students are required by the State to (take) pass this
exam (CC ELA) until the students who first entered grade 9
in the 2013-14 school year graduate in June 2017.
3
Common Core Update
• At local discretion, students may take the Regents Exam
that measures the 2005 Learning Standards in addition to
the Common Core Algebra I and ELA
• ELA: January 2014, June 2014 and August 2014
administrations only.
• Algebra I: the June 2014, August 2014 and January 2015
administrations
• Geometry: the June 2015, August 2015 and January 2016
administrations
• The higher of the two scores may be used for transcript and
other local purposes. The higher score will be used for
accountability and other State purposes.
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Common Core Update
• Delay!
• Graduation rate data at 65 and higher versus aspirational
college and career-readiness, at least 75 in English and 80
in math.
• Class of 2022 - the higher of the two scores may be used for
transcript and other local purposes. The higher score will be
used for accountability and other State purposes.
5
Common Core Update
• Common Core Scale: 0 – 100.
• 5 performance levels.
• Cut scores for the performance levels will be recommended
in June to the Commissioner, subject to the approval of the
Board of Regents – process of “standard setting.”
6
Common Core Update
• The raw score to scale score and performance
level conversion chart for the Common Core
Regents Exams in Algebra I and ELA will be
available no later than Rating Day on June 26,
2014.
• In addition, the Department will release these
Common Core exams in their entirety shortly
after Rating Day. A percentage of test
questions will include detailed annotations.
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Common Core Update
• http://www.engageny.org/resource/regents-exams
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Section One
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Section One
Admission Requirements
• Regents Exams
• In accordance with Section 8.2 of the Rules of the Board of
Regents, all students who have completed the course of
study leading to a Regents Exam have the right to be
admitted to that exam.
• Students may not be barred from an exam for disciplinary
reasons or because their achievement in a subject is
considered unsatisfactory.
• In the case of a science Regents Exam, only students who
have also met the laboratory requirement, which includes
1200 minutes of hands-on laboratory experience with
satisfactory laboratory reports, may be admitted.
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Section One
Testing Students Enrolled in Other Schools
• Students enrolled in a high school other than the school in
which an exam is to be administered must provide the test
site administrator with written permission from their home
school principal before being admitted to a State exam.
• The test site administrator must retain the written
permission from the home school administrator for a
minimum of one year from the date of testing.
• The school administering the exam must require that
students from other schools provide adequate prior notice
and present satisfactory personal identification.
• The school may establish its own policy with regard to
charging nonresident students a reasonable fee to cover
administrative and rating costs.
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Section Two
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Section Two
• Under no circumstances may the sealed packages of secure
exam materials (test booklets, teacher dictation copies,
scoring keys, and rating guides) be opened while the
inventory is being conducted.
• The packages may not be opened until the day of the exam,
and no earlier than is necessary to permit the distribution of
materials prior to the scheduled starting time.
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Section Two
• Proctors
• Chief Proctor – Deputy Proctors –
male and female
• Distribute specific directions for
administering and scoring exams
• Proctor orientation session
• Complete and sign the Deputy
and Proctor Certificate indicating
that the rules and regulations for
administering exams were
properly observed.
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Section Two
• Conflicts – student scheduled to take more than
one exam at a time
• Principal’s decision
• No extra time – 3 hours for each exam
• Student is to remain sequestered under close supervision
• Time regulations
• Principal’s discretion – schools may begin exam earlier than
the specified time
• Any student who leaves the room will have his or her test
invalidated and no score will be entered.
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Section Two
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Section Two
• To allow for all possible outcomes of procedural due
process, the student should be allowed to complete the
exam. The incident must be reported promptly to the school
principal. If the principal determines that the student had a
prohibited device in his or her possession during the test
administration, the student’s test must be invalidated. No
score may be calculated for that student.
• The incident must be promptly reported, in writing, to OSA
by fax to 518-474-1989 or by e-mail to
emscassessinfo@mail.nysed.gov, as is the case for all
student-related testing irregularities, misadministrations, or
other violations of State testing policy and procedures.
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• When you fax or email your letter to the state, Please send
the same letter to Nassau BOCES by email or fax to 516
608-6616 the same letter you send to OSA.
Section Two
Please notify Nassau BOCES by emailing or faxing the same letter
sent to OSA regarding any of the above irregularities.
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Section Two
19
Section Three
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Section Three
• Principal is responsible for the entire rating process.
• Effective January 2013, teachers are no longer permitted to
score their own students’ answer papers. This means that
teachers currently instructing students in the coursework
associated with a particular Regents Exam or RCT may not
score those students’ answer papers for that exam. This
prohibition includes special education and academic
intervention services (AIS) teachers.
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Section Three
• The teachers rating each answer paper must write their
name or initials clearly on the answer paper or scoring
record, as required.
• Teachers must rate strictly according to the scoring
materials provided by the Department.
• They may allow credit for other answers to open-ended
questions only if those answers are clearly equivalent to
that indicated in the scoring material.
• A teacher may not give credit for answers that the teacher
considers merely “possible” or “reasonable.”
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Section Three
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How many teachers are needed to score a student’s exam?
• Regents Comprehensive Examination in English – 2
• Regents Examinations in Global History and Geography – 2
• United States History and Government – 2
• Living Environment – 2
• Physical Setting/Chemistry – 2
• Physical Setting/Earth Science – 2
• Physical Setting/Physics – 2
When do you need a third teacher?
• Regents Examinations in English and social studies, a third
teacher must score all essays when the scores of the first and
second raters differ by more than one credit
• Regents Examinations in Integrated Algebra – 3
• Geometry – 3
• Algebra 2/Trigonometry – 3
Section Three
• Schools are not permitted to rescore any of the open-ended
questions on any Regents Exam after each question has
been rated the required number of times as specified in the
rating guide, regardless of the final exam score.
• Schools are required to ensure that the raw scores have
been added correctly and that the resulting scale score has
been determined accurately.
• Principals and other administrative staff in a school or
district do not have the authority to set aside the scores
arrived at by the teacher scoring committee and rescore
student exam papers or to change any scores assigned
through the procedures described in this manual and in the
scoring materials.
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Section Three
• Errors!
• If less than 5% or 5 students – make arrangements for the
correct score to be assigned to the student and notify the
Office of State Assessment (OSA).
• If more than 5% or 5 students, principal must get written
permission from OSA first to have student papers rescored.
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Section Four
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Section Four
Materials Returned to the Department in Regents Boxes The following materials must be
returned in the Regents boxes:
1. Examination Scoring Certificate. Keep a copy.
2. Deputy and Proctor Certificate. Keep a copy.
3. Examination Storage Certificate. Keep a copy.
4. All copies, used and unused, of restricted test booklets and answer booklets/answer
sheets (Include all Part 2 test booklets, where applicable.)
5. All scoring materials, including rating guides, for restricted tests
6. All scrap paper used by students taking any restricted test
7. All rating guides, student answer papers, and any reference tables used by students
for the restricted January edition of the Regents Examination in Physical Setting/Physics
8. All copies of braille and large-type exam materials
9. Padlock keys (Insert padlock keys into the special envelope provided before placing
them in the Regents box.)
10. Any Regents Exam and RCT answer papers indicated by the Department Review
Request form unless this form specifies an alternate address to which these answer
papers must be shipped
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Section Five
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Section Five
• Parents question accuracy of rating.
• If it cannot be resolved at the school or district level, the
superintendent may arrange for the paper to be reviewed,
for advisory purposes, by teachers from a neighboring
school or district.
• If the superintendent or chief administrative officer makes a
determination to correct the student’s score based on the
feedback received, he or she must provide written
notification to the Department. (See Finality of Exam Scores
on page 2 of Section Three of this manual.)
• If this failed to resolve the rating of the answer paper, the
superintendent or chief administrative officer may send the
answer paper to OSA for further review.
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Section Six
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Directions for Administering Regents
Examinations June and August 2014
Administrations
Directions to Students Before a Regents Exam begins, advise students:
• to remove all books, notes, or other aides from their reach or sight
during the exam;
• to read the questions carefully and to follow instructions;
• to make sure that they have completely filled in the heading of the
answer sheet or answer booklet;
• to use a pencil when they are making drawings and diagrams;
• not to erase answers written in ink;
• to sign the student declaration at the proper time;
• that any attempt either to obtain or give aid will result in the termination
of their exams; and
• that the possession or use of any communications device such as a cell
phone or pager is prohibited and will result in the invalidation of their
exams.
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Directions for Administering Regents
Examinations June and August 2014
Administrations
Other Sample Instructions:
• ELA: The essay booklet is available on the Department’s web site
at http://www.p12.nysed.gov/assessment/hsgen/home.html#fui
• Schools must print sufficient copies to provide one to each
student. Students may use scrap paper, provided by the school,
for planning essays.
• There are different essay booklets for Common Core ELA and the
Comprehensive English.
• Chemistry: Distribute one answer sheet, one answer booklet, one
exam booklet, face up, and one copy of the 2011 edition of the
Reference Tables for Physical Setting/Chemistry to each student.
(The answer booklets are printed on ivory paper and are shrinkwrapped in the same package with the exam booklets.)
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6 Information Booklets
INFORMATION BOOKLET FOR SCORING THE
REGENTS EXAMINATIONS IN GLOBAL HISTORY
AND GEOGRAPHY AND UNITED STATES HISTORY
AND GOVERNMENT JANUARY, JUNE, AND
AUGUST 2014 ADMINISTRATIONS
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Information Booklets
• Contact Persons: For information about the rating of the
Regents Examinations in Global History and Geography and
United States History and Government, contact Donna
Merlau or Greg Wilsey of OSA at 518-474-5900.
• Scoring keys and rating guides will be posted on the
Department’s web site at
http://www.p12.nysed.gov/assessment/scoring/ at
approximately 11:00 a.m. for morning exams and
approximately 3:00 p.m. for afternoon exams in June.
• All scoring keys and rating guides will be password
protected. The school principal will receive an e-mail.
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Information Booklets
• Qualified raters include teachers of Grades 7–12 social
studies and special education teachers who are
knowledgeable about the Global History and Geography or
United States History and Government curriculum. Raters
should have previously received some school-level, districtlevel, or regional training on scoring social studies essays or
scaffold questions as part of the turnkey training process.
• Scoring Coordinator responsibilities
• How to organize committees and assign rating responsibilities.
• Before student responses can be read and rated, each
school must set up a procedure for collecting, arranging,
and processing the answer papers and for maintaining
records of the exam results.
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Information Booklets
• If the students’ responses for the multiple-choice questions
are being hand scored prior to being scanned, the scorer
must be careful not to make any marks on the front of the
answer sheet except to record the scores in the designated
score boxes. Marks elsewhere on the front of the answer
sheet will interfere with the accuracy of the scanning.
• Detailed Directions for Training Raters to Score Student
Responses
• Suggested Rating Procedure
• Method for Determining the Score for Each Essay
• Determining the Student’s Final Exam Score
• Generic Scoring Rubric Social Studies Thematic Essay
Revised 2004
• Copies of all the suggested documents to copy and use.
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Answer Sheets
• District Walk-in files – due no later than June 10. We will
print and you can pick up on Friday, June 13.
• Meet with your department chairs and guidance counselors.
• Use the Regents Maximum Scores report in the IDW.
• June Regents answer sheets should be returned to Nassau
BOCES by June 30, if your district is not Fast Scoring.
• If your district Fast Scores, you will not be returning any
answer sheets.
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Emergency Exam Materials
• Call (518) 474-8220 to request
the materials.
• Fax (518) 474-2021 a letter on
school letter head to include:
• The BEDS Code of the school.
• The exact material and quantities needed.
• Pick up will be Nassau BOCES.
• Fax the same letter to Nassau BOCES at 516
608-6616 – When the materials arrive, we will
hold them and prepare them for you.
• Otherwise?
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
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Emergency Exam Materials
• Pick up of additional materials is on the day of the
exam. In June 2013, it was 8:00 am for morning exams
and 11:00 am for afternoon exams.
• The person picking up the exam
1. Must present picture ID.
2. Submit a letter on school letterhead which states the name of
the person picking up materials.
a) The exact materials including quantity must be stated in the letter.
b) It must be signed by the principal.
3. The letter must be countersigned and the log must be signed
by the pick-up person.
• The log and letters are submitted to the NYSED.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
39
When to Use an
Extra Answer Sheet
• A pre-printed sheet is not available for the
student.*
• The pre-printed sheet was damaged or destroyed
prior to test administration.
• The student’s ID is incorrect.
* If you extracted your Student/Course File from
your Student Management System and the
student was missing, go back to your student
system and Level 0 and check that the student
has been added.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
40
Extra Answer Sheet
• When using an extra answer sheet, all
information in the heading should be filled out.
– Use the official 9 digit local student ID number on the
answer sheet, including leading zeros.
– If the student is not from your district, make sure that
his or her home school’s name and BEDS code is on
the answer sheet.
– Do not assign a “pretend” ID.
• Only use a blank answer sheet provided by
Nassau BOCES.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
41
Extra Answer Sheet
DO NOT MAKE COPIES OF
A BLANK ANSWER SHEET
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
42
Extra Answer Sheet
• DO NOT USE ANOTHER STUDENT’S
ANSWER SHEET!
• The bar code is the ID of that student. You will
create multiple or incorrect records for a
different student.
• A child’s record could be lost
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
43
Resources
•
•
•
•
•
High School General Information
http://www.p12.nysed.gov/assessment/hsgen/
2013 Secondary School Administrator’s Manual
http://www.p12.nysed.gov/assessment/sam/secondary/
Administration of the June 2014 Regents Exams and Regents Competency
Tests (RCT) – includes shipping dates, etc.
http://www.p12.nysed.gov/assessment/hsgen/2014/517s-614.pdf
Directions for Administering Regents Examinations, June and August 2014
Administrations http://www.p12.nysed.gov/assessment/hsgen/2014/541614.pdf
Information Booklets
–
–
–
–
–
–
Comprehensive Examination in English
http://www.p12.nysed.gov/assessment/hsgen/2014/541e-614.pdf
ELA Common Core http://www.p12.nysed.gov/assessment/hsgen/2014/541cce-14.pdf
Algebra I Common Core http://www.p12.nysed.gov/assessment/hsgen/2014/541ccm-14.pdf
Global History & Geo and US History and gov’t
http://www.p12.nysed.gov/assessment/hsgen/2014/541hg-114.pdf
Regents Exams in Mathematics http://www.p12.nysed.gov/assessment/hsgen/2014/541m14.pdf
Regents Exams in Sciences http://www.p12.nysed.gov/assessment/hsgen/2014/541s-14.pdf
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www.nassauboces.org
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