A New Mind-Set, Skill-Set and
Tool-Set

Burnell Lemoine,
Superintendent

Randy Bernard,
Office of Staff Development

Celebrating Data Rooms

K – 2 Data Walls (Report Cards,
Reading Levels, Unit Skills
Mastered)

iLEAP & LEAP Scores by Student
(under each set of points earned by student by ELA or Math)

Discipline DATA shown by red zone, yellow zone, green zone kids

Attendance & Discipline

Professional Library

Committee Documents
Course Failure
Evaluation Form

A New Mind-Set, Skill-Set and
Tool-Set
Gabe Rodriguez- Research Associate,
Picard Center
Becky Kreamer- Educational Consultant

Teams:
Support
Staff
Academic Achievement &
Social Competence
OUTCOMES
Data:
Support
Decision
Making
Practices
Support
Students Center for Positive
Behavior Interventions and Supports (2002)

Steps towards D3M
• Collect
• Post
Data Rooms
Data Teams
• Alignment
• Admin.
Training
• Team
Training
• Actionable
Info.
D3M

Got process?
Plan * Do * Study * Act

Strengths (+)
Graphic Organizer
Deltas (-)
Lessons Learned Need to Learn
Plan* Do* Study* Act*

To provide you with a new Mind-set, Skill-set and Tool-set to utilize data in your decisionmaking process

“Far and away, the biggest mistake managers make is ignoring the critical importance of alignment.”
James Collins and Jerry Porras, Built to Last.

How do I empower my school teams?
‪
Where are the people on your team?
‪
How much of their talent, passion, and commitment are they volunteering?
7

Essential Ingredients for
Empowerment
11

Four Chronic Problems
For Teams
10

Required School Level Teams
Leadership Team
School Improvement Team
Grade Level / Dept. Team
SBLC
Data Team

Principal
School
Improvement
Team
Leadership Team
Grade/ Dpt.
Level Teams
SBLC
Data Team

Principal: Roles and
Responsibilities
1.Align teams
2.Communicate team purpose and outcomes
3.Clearly define and communicate expectations connected to data
4.Ensure teams utilization of data
5.Provide tools and training necessary to utilize data

What types of data does an administrator look at?
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Attendance
Enrollment
Satisfaction surveys (student, teacher, parents)
Test results to assess progress, allocate resources and create SIP
Issues brought up by the Leadership
Team

Principal
School
Improvement
Team
Leadership Team
Grade/ Dpt.
Level Teams
SBLC
Data Team

Working Smarter, Not Harder
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Document divided up according to teams outlined on diagram
Includes Purpose, Outcome, Target
Group, Staff
Last column: Expectations and Data
Sources

Guiding Questions
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1. Can you eliminate other committees on your campus?
2. Can you combine other initiatives or committees on your campus?
3. Are you over or under-utilizing certain staff?
4. Is the staff member selected maximizing their strengths?

Principal
School
Improvement
Team
Leadership Team
Grade/ Dpt.
Level Teams
SBLC
Data Team

Leadership Team:

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Purpose
Outcome
Target Group
Staff involved

What expectations do you have for your Leadership Team to utilize school data?
What data sources would you like your Leadership
Team to utilize?

Principal
School
Improvement
Team
Leadership Team
Grade/ Dpt.
Level Teams
SBLC
Data Team

Principal
School
Improvement
Team
• Professional
Development
• Parent/
Community
Support
Leadership Team
Grade/ Dpt.
Level Teams
Data Team
SBLC

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School Improvement Plan
Teams
Purpose(s)
Outcome(s)
Target Group(s)
Staff Involved

What expectations do you have for your School Improvement
Teams to utilize school data?
What data sources would you like your School
Improvement Team to utilize?

Principal
School
Improvement
Team
Leadership Team
Grade/ Dpt.
Level Teams
SBLC
Data Team

Grade Level Teams
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Purpose
Outcome
Target Group
Staff Involved

What expectations do you have for your Grade Level Teams to utilize school data?
What data sources would you like your Grade Level
Teams to utilize?

Principal
School
Improvement
Team
Leadership Team
Grade/ Dpt.
Level Teams
SBLC
Data Team

Principal
School
Improvement
Team
Leadership Team
Grade/ Dpt.
Level Teams
SBLC
Data Team
RtI
• Academic
• PBIS

SBLC and RTI Teams

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Purposes
Outcomes
Target Group
Staff Involved

What expectations do you have for your SBLC/RTI teams to utilize school data?
What data sources would you like your SBLC/RTI to utilize?

All of these critical teams require the use of a lot of data:
How can we be efficient and effective with data?

Data Teams

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Data Team: Roles and
Responsibilities
Purpose
Outcome
Target Group
Staff Involved

Functional View of School Data
Leadership
SBLC
School
Level
Data
Grade
Level
Teams
SIT

School Data Team
Development Document

Who should be on it?
Team roles and responsibilities
School Based Data Team Planning
Guide

Common Objections and Barriers to Data Driven Decision Making

Major Barriers for School Districts
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Lack of training 50%
Lack of understanding 39%
Absence of clear priorities of what to do with the data 35%
Low quality data
Timing of data
24%
24%
Data is too complicated to understand 22%

Objection 1: Ouch! It hurts.
Maybe it’ll hurt less if I don’t look.

Confront Reality
“The first responsibility of a leader is to confront reality.”
Max DePree, CEO, Herman Miller

Objection 2:
I’m‪overwhelmed‪and‪short‪on‪ time.
I know my students and school well enough to know what is needed.

Avoid cardiac assessments.
These are just assumptions that may or may not be correct.

Objection‪3:‪‪I‪don’t‪want‪to‪point‪ fingers or go on a witch hunt.

Objection 4: I have a data room, so I am already doing this.

Build it and they will come is not enough.
Reporting is not analysis.

Objection 5: I always look at the prior years data to make decisions.
What’s new with this process?

Recap: The School Data Team
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Roles
Responsibilities
Meetings: See sample agenda
Training: TBA

Update Graphic Organizer
Louise Chargois, Curriculum and
Instruction

Make it a great year!