Portsmouth Public Schools
THE B*E*S APPROACH TO
SAFETY
ALICIA HART, FACILITIES COORDINATOR
B-E-S Approach
Building Safety
Employee Safety
Student Safety
The B-E-S Process- Simplified
Plan
Act
Do
Check
Plan-Do-Check-Act
 Plan: Identify the problem and a plan to fix
the problem
 Do: Implement an action plan to correct the
problem
 Check: Verify results of the action plan
 Act: Utilize the lessons learned
Example of Plan-Do-Check-Act
Plan
Do
Check
Act
Building Safety
Employee Safety
Student Safety
Prevent Problems
Prevent Problems
Prevent Problems
Mobilize
departments (i.e.
Maintenance,
Facilities) to
Correct Problems
Provide Personal
Protective
Equipment /
Training
Implement
Preparedness Plan
/ Training
Verify Using
Preventive
Maintenance and
Audit Results
Verify Using OTJ
Accident Data
Incident “Hot
Wash” / Assess and
Support Students
and Staff
Utilize Lessons
Learned
Utilize Lessons
Learned
Utilize Lessons
Learned
Building Safety
 Interior
 Exterior
 Visual Surveillance
 Visual Surveillance
 Security and Fire
 Limited shrubbery
Monitoring Systems
 Metal Detectors
 Doors with windows
around facilities
 Outdoor lighting
 Fencing
Employee Safety
 Tangible Aspects
 Personal Protective
Equipment
 Monthly Safety Training
 Explanation of safety
and impact on budget
(through Workman’s
Compensation costs)
 Intangible Aspects
 Employee attitudes
toward safety
 Developing systems that
encourage self-policing
(i.e. Performance Bucks
program)
PERFORMANCE
BUCKS
Results
Non-Loss Time Accidents
43
50
40
30
Loss Time Accidents
50
32
30
40
30
20
10
10
20
20
13
10
9
0
0
0
2007
2008
2009
2010
2007
2008
2009
2010
Bus Accidents and Incidents
by Responsibility
60
40
20
0
12
22
23
2007
12
24
14
4
12
8
2008
2009
Incidents
Other Driver
1
5
3
2010
PPS Driver
Student Safety
Instructional
Instructional
• Form Crisis Management Teams
• Provide training on:
•Phases of Crisis
Management
•Emergency Procedures
•Communication
• Distribute principal and parent
wallet cards
Operational
Operational
• Strengthen plans and develop new
district and classroom manuals
•Emergency toolkits placed in all
schools and first aid kits in all
classrooms
• Collaboration with local first
responders on emergency procedures
and requirements
Crisis Management Team: School Team
Incident
Commander
(Principal
or
Assistant
Principal)
Teachers
Crisis Team
Coordinator
(Assistant)
Parent Reunion
Coordinator
Psychologists
Guidance
Social Workers
Administrative
Staff
Custodial
Staff
School
Resource
Officer
Nurse
Recovery
Coordinator
Communication
Coordinator
1st Responder
Point-of-Contact
1st Responder
Point-of-Contact
Medical
Coordinator
Emergency Management Team: Operations
Incident
Commander
(Director of
Operations)
Transportation
Coordinator
Bus Drivers
Maintenance
Coordinator
Facilities Coordinator
Food Services
Coordinator
Maintenance
Supervisors
Zone Supervisors
Field Supervisors
Maintenance
Personnel
Custodial Personnel
Food Services
Personnel
Construction
Coordinator
The B-E-S Approach:
Quick Reference Checklist
Building Safety
Employee Safety
Student Safety
Monitoring Systems:
•Fire
•Burglar
•Visual Surveillance
•Access Control
Points
Personal Protective
Equipment /
Governing
Procedures
Documented
Procedures:
•Posted Placards
•Quick Reference
Wallet Cards
•Communication
System
Grounds
Maintenance
Documented
Procedures / Training
Program
Training
•Teachers and Staff
•Students
•Parents
Preventive
Maintenance
Data Driven Rewards
and Recognition
Governance Program
/ Team
Communication
System (e.g. Work
Order)
Employee
Participation
Community
Involvement
Helpful Tools- Building Safety
 Emergency
Preparedness Plan
 Preventive
Maintenance Plan
Helpful Tools- Employee Safety
 Training Videos
 Training Manuals
Helpful Tools: Student Safety
 Crisis Management
Plans
 Emergency Response
and Crisis Management
Forms and Training
 Training Videos
Portsmouth Public Schools
THE B*E*S APPROACH TO
SAFETY