HOW THE PIECES FIT TOGETHER
Student Management Special Education
System
System
(SchoolTool, eSD, IC,
Web2school, etc.)
(Cleartrack,
IEP Direct)
HR SYSTEMS
(Fin Manger,
N-Vision, WinCap)
Academic
Intervention
System
RTI Edge & RTIm
Cafeteria System
(Nutri-kids,
WinSNAP,
WEB SMARTT)
Test Scoring
System
(NYS, Regents
Scanning, Local
Assessments)
Other
(BOCES CTE, TEACH,
etc.)
(Note:
May bypass Level 0)
District Data Coordinator/RIC Data Readiness Team
Level 0
Cognos
(Local Reports)
NYSED District Student
Validation System - RIC’s
(Regents Reform, Skill Analysis
and Supplementary Services)
UIAS System
(Disappearing, False Drops/Transfers,
Simultaneous Enrollments)
L2RPT
(Cognos State Reports)
(Accountability, Annual Outcomes,
BEDS, ISRs, Post Secondary,
Staff/Course, Total Cohort, T/NT,
CTE, & Reasonableness)
PD Data System
(VR Reports & Reasonability
Surveys)
L0 Data only
moves to L1 / L2
with DDC request
or with notification
from RIC to DDC
(No Errors)
Level 1
(RIC’s)
NYSSIS
Unique Student ID
Level 1C
Data Pass-thru container
Level 2
(Statewide)
School Accountability
School Report Cards
http://data.nysed.gov/
L0
Historical
Accounts

ASAP (use Level 0 authorization form)


Core FTP (authorization through RIC or DDC)


If you’re going to be working with the Teacher PIN distribution and/or the statements of certifications for SED (IRSInformation Reporting Services), you would need IRSP download access. This is also where the monthly UIAS reports are
placed, so if you don’t have access, then someone would need to download them for you or you would need to wait until we
have them out on the Core FTP site.
Irs Data (irsd) (authorization through SEDDAS Delegated Entitlement Administrator for the
district (Superintendent or designee))


If you’re providing/receiving data warehouse exports, this application enables districts and the RIC to transfer files using
secure file transfer protocol.
IRSP Portal (authorization through SEDDAS Delegated Entitlement Administrator for the district
(Superintendent or designee))


If you work with Regents Scanning and verification of that data, then you should have access to ASAP. ASAP uses the
demo & course teacher data from Level 0, so if you have access to Level 0, then you would use that same userid and
password for ASAP. Secondary principals should have access to ASAP to see the RIC scanned Regents results.
If you will be responsible to log in to the “secure” report card area (http://data.nysed.gov/) during the preview period, prior to
public release, you would need access to this application
Level 0 (authorization form available on the Data Verification page – recently revised)

There are 2 Levels to Level 0 Student and HR, you would need Student, then depending on who has the responsibility for
Staff in the district, someone would need access to HR (For 2013-14, if you had access to Student, you had access to
Staff Assignment and if you had access to L0 Express, you had access to Staff Snapshot. Access to Staff Evaluation was
done in HR. In 2014-15, access to Staff Assignment & Staff Snapshot will be done under HR security settings.)

There are also 3 levels of access in Level 0, Read, Update, & Lock

Level 0 Historical (authorization through SEDDAS Delegated Entitlement Administrator for the
district (Superintendent or designee))


L2RPT – Level 2 Reporting (Cognos – State Reports) (authorization through SEDDAS
Delegated Entitlement Administrator for the district (Superintendent or designee))


There are 2 Levels to NYSSIS View Only or Regular NYSSIS User, if you are going to resolve near matches, then you
should be a NYSSIS User
PD Data System (authorization through the SEDCAR department in the IRS office at SED)


There are 3 levels to L2RPT; L2RPT, FRPL (Free and Reduced Lunch (SIRS-323)) and Staff Evaluations (SIRS-317)

Limited Staff should have access to FRPL & Staff Evaluations
NYSSIS (authorization through SEDDAS Delegated Entitlement Administrator for the district
(Superintendent or designee))


There are currently 2 levels, Student (Demo, Enroll, Programs, & Assessments) and Staff Evaluation

There are also 2 levels of access to each of these areas, Read or Read/Update
 Limited staff should have access to this application
The CSE Chair should have access to this system and they would be working with the DDC on any data discrepancies
that they may have.
TSR – Teacher Student Reporting (authorization through SEDDAS Delegated Entitlement
Administrator for the district (Superintendent or designee))

If you are going to be assisting Staff with their PINs, authorization to the TAA system and/or ePMF, then you should have
TSR – TSRV and or TSRV/ePMF Data Coordinator View access
2014-15 Important Dates
(see IRS Calendar http://www.p12.nysed.gov/irs/calendar-irs.html)
September 29 – NYSAA Administration Period Begins (thru Feb. 27, 2015)

Districts should be sure that eligible students are coded as 0220-Eligible for Alternate
Assessment, which comes from your Special ed system. This can be confirmed in Level 0
(NYSAA eligible students must be ungraded for DW in the SMS system)
October – 2014-15 L2RPT report availability

Annual Outcomes (SIRS-307 thru 310)

BEDS Verification reports (SIRS-312 thru 323)

CTE (SIRS-306)

Reasonableness (SIRS-401)
November 1st thru 14th – Count of Immigrant Children & Youth Survey:

Revise spring 2014 submissions to the annual Title III Count of Immigrant & Youth survey to
report counts of children initially present in schools in the US between February 1, 2011 and
October 31, 2014. For additional details:

http://www.p12.nysed.gov/biling/bilinged/immigrantcount.html
November 13 – Target date to load to Level 2:

August 2014 Grads (Demographic & Enrollment)

August Regents/RCT exam scores (Assessments)

Program service data (including disability, Limited English Proficient (LEP), Free/Reduced
Lunch and Poverty, UPK/Pre-K (902/990 – tbd SED pull for eligibility for mid-year expansion))
2014-15 Important Dates
(see IRS Calendar http://www.p12.nysed.gov/irs/calendar-irs.html)
November 24 – Final date to load to Level 2:
August Grads and August Regents (to be included in Grad Rate reports)
December 12 – Target date to complete and return January Regents answer sheet order forms
December 18 – Target date to complete VR 1-9 Child count and least restrictive environment data
as of BEDS Day. (BEDS Day Snapshot)

Final date to submit is Thursday January 8, 2015.
December 22 – Target date to complete Teacher ePMF submissions

Final date for teachers to submit is Thursday January 15, 2015.

Final date for administrators to make corrections is Friday January 30, 2015.
January-TBD – Name mismatch check between SEDREF and TEACH for Principals
January 9 – SIRS BEDs Day enrollment for State Aid & Office of Early Learning
January 16 – 1st BEDS Day enrollment Certification
January 26 – January Regents & RCT’s begin
January 31 – All 0231 LEP program services reported
 In preparation to print NYSESLAT answer sheets.
2014-15 Important Dates
(see IRS Calendar http://www.p12.nysed.gov/irs/calendar-irs.html)

February 13th – SMS systems should be updated for 3-8 and Ungraded (K-6 / 7-12)
students (Demo/Enrollment)

March 2nd – Begin pre-print 3-8 ELA & Math Answer Sheets

April – NYSESLAT and 3-8 ELA/Math begin, 2nd BEDS Certification due?
May 1 – Target date to complete and return June Regents answer sheet order forms

May – NYS 4&8 Science begin

June 2 – Regents Common Core, Regents & RCT’s begin
August 6 – Target date to complete all reporting to SIRS, with the exception of VR11,
VR12, & VR14.
 Final date to submit is Thursday, August 20 (tentative)
September 10 – Target date to submit VR11, VR12, & VR14.
 Final date to submit is Thursday September 24, 2015
TBA – Staff Evaluation data
2014-15 Monthly data loads to Level 0
This is a tentative schedule of when we will be exporting data from ALL systems and
importing to Level 0 – these should occur during the following weeks:









October 27th (Demo, Enroll, All Program Services, Assessments, Staff, Course)
November 19th (Load Day Calendar,GPA, Attendance, Staff/Student/Course)
December 22nd (2 weeks during break)
January 19th
February 16th (using this data to pre-print answer sheets for 3-8 testing)
March - TBA
April - TBA
May - TBA
June – upon request only
* July – Loads are done upon request after rollover has been completed

All districts must request a final data load to pull data on graduation and student
transfers/exits and other end-of-year maintenance
Any changes to this schedule will be posted on the MORIC Website, under Data Verification
– Announcements
2014-15 Special Education Certifications
(http://www.p12.nysed.gov/sedcar/data.htm#references)
For consistency, VR certifications will be due the Monday that immediately follows
the final date to submit data that is used to populate the corresponding VR
report.

VR 1-9 - Thursday January 8, 2015 - final date to submit enrollment,
demographic, programs fact and Special Education (BEDS day) Snapshot data;
last VR refresh completed and certification due Monday January 12, 2015

VR 13, 15 and 16 - Thursday August 20, 2015 - final date to submit enrollment,
demographic, programs fact, Special Education (EOY) Snapshot
and assessment fact (COSF) data; last VR refresh completed and certification
due Monday August 24, 2015

VR 11, 12, 14 - Thursday September 24, 2015 - will be the final date to submit
Special Education Events; last VR refresh completed and certification due
Monday September 28, 2015

Please note for all due dates in red: Enrollment, demographic, assessment (including COSF), Special
Education Snapshot (EOY) and disability program service records for those students who are potential
submission records for the VR 11-16 reports must be migrated to the Level 2 Student Data Repository no
later than August 20, 2015. Data will be reviewable in the PD data system as the List of Potential
Student Records to ascertain that all students eligible to be included in these reports are on the list with
accurate information. The L2 data repository will be frozen with regard to new or changes in the
enrollment, demographic, assessment, special education snapshot and disability program service
records after this date in order to do accountability calculations after the August 20, 2015 deadline.
Universal and Other Pre-K

Prekindergarten/Universal Pre-K/Preschool

The term “prekindergarten” means students who are enrolled in a prekindergarten or universal preK (UPK) program. Students reported in any Pre-K program should be four years of age on or before
December 1 or otherwise eligible to attend kindergarten in the next school year.
 Universal Pre-K (UPK) programs are Pre-K programs funded pursuant to Section 3602-e of
Education Law. These programs are operated by the school district or by other eligible
agencies under a contractual agreement with the school district
 Students participating in UPK require a UPK Program code 902 and applicable setting
code (1309 – 1419)
 Students participating in a Non-UPK funded or “Other” Pre-K require a Pre-K Program
code 990


Statewide Universal Full Day Pre-K & Priority Pre-K



NOTE: If a school or district offers only half-day pre-kindergarten and/or kindergarten programs, but some students attend multiple
sessions (e.g., an additional morning or afternoon session) to participate in supplemental special education services, these students
should be considered half-day students and reported with a Grade Level Code of PKH or KH.
If students are funded with both UPK and either Statewide or Priority, code as 902 UPK
If students are not UPK, code as 990
The term “preschool” means children referred to the CPSE for special-education eligibility
determination (i.e., those with a Reason for Beginning Enrollment Code 4034) and students
receiving preschool special-education services (Reason for Beginning Enrollment Code 0011).
Both groups use the Grade Ordinal “PRES” (PS) to report under the data element “Grade Level”.
 If preschool students with disabilities are enrolled in Pre–K or Universal Pre–K programs, use
grade level code “PREKH” (PKH - half-day prekindergarten) or “PREKF” (PKF - full-day
prekindergarten) and the building of location code of the Pre–K or Universal Pre–K program.
Preschool transition to K (SE Snapshot/Disability)

An enrollment record must be entered (for CPSE students who are entering Kindergarten
in September) if students are ELIGIBLE for PS services over the summer (even though
they may not have received them), unless declassified prior to 7/1

Enter same dates as PS Disability record (7/1-8/31)

Use provider/location code of provider last school year(unless it is UPK-0666 location), or
use current building (ie; elementary school building)

Enrollment Exit codes –
 If student is changing buildings, use 153 (transferred to another building in this district)
 if student is staying in the same location, use 782 (entry into a different grade level in
the same building).
 DO NOT use “Completed Grade”

Special Ed EOY (End of Year) Snapshot records (pre-school students only)
 For the year the student becomes school-age, your Special Education Management
System Extract process must prevent the submission of a preschool end of year
special education snapshot if no summer preschool special education services were
provided
Preschool transition to K (SE Snapshot/Disability)
For July/August
prior to
Kindergarten
For school year ending 6/30
prior to Kindergarten
Preschool Disability record End Date
Reason code
Submit Preschool
End of Year
Special Education Submit July-August
Snapshot for the Preschool Grade
Preschool
year student
Enrollment Record
Disability record became school for the year student
End Date
Reason Code age?
became school age?
901
n/a: no record
submitted
n/a: no
record
submitted
No
No
Referred to CSE, not classified
by CSE, no summer preschool
services
none
none
8/31
901
No
Yes
Referred to CSE, classified by
CSE, no summer preschool
services
none
none
8/31
912
No
Yes
Referred to CSE, not classified
by CSE, summer preschool
services
none
none
8/31
901
Yes
Yes
Referred to CSE, classified by
CSE, summer preschool
services
none
none
8/31
912
Yes
Yes
Declassified by CPSE prior to
7/1 (not referred to CSE)
date of declassification
Regents Course codes – Update
http://www.p12.nysed.gov/assessment/commoncore/transitionccregents1113rev.pdf

**New** Geometry Common Core – 02072CC




ELA – 01003CC




Districts will be selected to participate in the Standard Setting
For the June 2015, August 2015, and January 2016 administrations only, students receiving Geometry (Common
Core) instruction may, at local discretion, take the Regents Examination in Geometry (2005 Revised) in addition
to the Regents Examination in Geometry (Common Core). If students take the old Regents Exam in addition to
the new Regents Exam, the higher of the two scores may be used for local transcript purposes, and will be used
for institutional accountability for the 2014-16 school year results. In addition, such students may meet the
mathematics exam requirement for graduation by passing either of these exams.
Schools that plan to offer Geometry (Common Core) as a semester-long course during the 2014-15 school year
are encouraged to do so during the second semester so that students can take the Geometry (Common Core)
exam when first available in June 2015 and immediately upon completion of the course.
Districts will be selected again to participate in the Standard Setting
For the January 2015, June 2015, and August 2015 administrations only, students enrolled in Common Core
English courses may, at local discretion, take the Regents Comprehensive Exam in English (2005 Learning
Standards) in addition to the Regents Exam in ELA (Common Core).
Algebra I – 02052CC
Regents (2005 LS):



Integrated Algebra – 02052 – Last administration January 2015
Geometry – 02072 – Last administration January 2016
ELA – 01003 – Last administration June 2016
Linking Regents courses – From the FAQ
document at http://www.p12.nysed.gov/irs/courseCatalog/FAQs.pdf

13) We have a high school class of students who are taking a course named Honors/College
Biology where the curriculum doesn't match the school’s regular Biology course. These
students will take the Living Environment Regents Examination at the end of the course. Should
the Honors/College Biology course be mapped to the state course code linked to Living
Environment Regents Examination (03051)?

Yes. If a course leads to any Regents Examination, the course code linked to the Regents
Examination must be used. There are no exceptions for coding courses that lead to State
exams. It does not matter what the local course is called.


Note: Students taking AP Courses (i.e. World and US History), that will be taking both the AP and the Regents exam
(i.e. Global History) should be mapped to the State Course code for the Regents (i.e. 04052)
17) Some courses are taught in two parts over two years (e.g., Global History): Part 1 in year one
and Part 2 the next year. After the students complete Part 2, they take the State exam. Which
course should be linked to the State course code?
 Only the year two (Part 2) course should be linked to the State exam. The Part 1 course should not
be mapped to the State exam code but should be mapped to the course code that best matches the
instruction/curriculum taught.
Level 0 Update – Student & HR Authorizations

Student Level 0 Express - Read/Lookup only to Staff Snapshot, other L0 Express templates
will use Student Data Permission

Staff Evaluation, Staff Snapshot & Staff Assignment must be granted through the HR Setup
NYSED Level 0 Historical
https://l0historical.nyseddata.org/
Changes to Historical data at Level 2 are on hold (freeze)
 Level 0 Historical application is available for 2012-13 or prior years
changes (Demo, Enroll, Programs, non-vendor scored assessments & Staff Evaluation)



Once the “freeze” is over, any changes done through the Level 0 Historical
application will be updated to Level 2 weekly, on Thursday nights, so that they
are included in the weekend refresh for current year (2014-15) L2RPT reports.
 No prior years L2RPT reports will be updated
2013-14 data availability is not expected before December 2014
2014-15 L0Hist Application development
 Approved NYS Vendor scored Assessment updates


NYSTP 3-8, NYSESLAT, NYSAA
Student Class Grade Detail
15
NYSED Update – SEDDAS User Lists
SIRS-317
SIRS-323
Administrator TSR/ePMF Access

Access to the administration application is through the Teacher Access
and Authorization (TAA) login page for users with entitled SEDDAS
accounts. Please be aware there are TWO levels of entitlement for
TAA Administration Application users.
 TAA/TSRV entitlement is for school level administrators and allows
a user to monitor TAA account status, deactivate TAA accounts,
view basic TSRV roster data loaded to L2, and view ePMF status.

TAA/TSRV/ePMF entitlement is for district level administrators and
allows all the features of TAA/TSRV with the added ability to drill
down to ePMF data entered by teachers and make edits on those
data.
Collection of PMF (webpage)
http://www.p12.nysed.gov/irs/beds/2014/PMF/home.html

Administrator TSR/ePMF Access
(https://eservices.nysed.gov/taa/)
ePMF Administrator View
TAA Account Status report
Grad Rate release (August 2014 Graduates)

Update the student’s Enrollment exit reason, Credential Earned, and Post
Graduate Plan in your SMS system by October 1st

Verification on L2RPT (Cognos State Reporting)

2013-14 SIRS-201 (Total Cohort - Summary)

2010 4 year Outcome Aug, 2009 5 year Outcome Aug
 Students are included in Cohort as of June 30, 2014. Graduation rates will
be reported as of June and August 2014.

see SIRS Manual (http://www.p12.nysed.gov/irs/sirs/home.html) Appendix V: Cohort Definitions –
page 247

August 2014 Regents & RCTs - Update secondary level exams, including
date of administration, for all applicable students (including out-of-district
students, such as BOCES or other Regional Summer Schools) in your SMS
system by October 23rd

November 13th - Target date to load to Level 2 to be included in the 13-14
Graduation Rate report as of August 2014.

Final date to load to L2 is Monday November 24th
**Please note** A Regents assessment record must be present in order for us to load
all Regents scanned item data.
L2RPT Reports – (https://cognos10.moric.org)
** Note: .1 Reports are informational, not for certification **
L2RPT Reports – (https://cognos10.moric.org)
** Note: .1 Reports (312.1, 313.1, 314.1, 316.1, 319.1) are informational, not for certification **
2014-15 SIRS Data Collection Templates
2014-15 SIRS Data Collection Templates
2014-15 SIRS Data Collection Templates
How Assessments Are Used To Fulfill the
Performance Criterion in Secondary-Level ELA
The highest performance level a student receives on an assessment, regardless of when it is
taken, is counted in the PI calculations. Students who do not take an assessment are counted
as performing at Accountability (Acc) Level 1.
Assessments
Eligible Students
Accountability Level/Score
All students (general education & students
with disabilities)
Acc Level 4 (90–100)
Acc Level 3 (75–89)
Acc Level 2 (65–74)
Acc Level 1 (0–64)
Regents Common Core Examinations in English*
All students (general education & students
with disabilities)
Acc Level 4 (85–100)
Acc Level 3 (79–84)
Acc Level 2 (65–78)
Acc Level 1 (0–64)
Approved Alternatives to Regents Examinations in
English
All students (general education & students
with disabilities)
Acc Level 3 (Pass)
Acc Level 1 (Fail)
Regents Competency Tests in Reading and
Writing (and Approved Alternatives)
Students with disabilities
Acc Level 1 (Pass/Fail)
Students with severe cognitive disabilities
Acc Level 4 (Level 4)
Acc Level 3 (Level 3)
Acc Level 2 (Level 2)
Acc Level 1 (Level 1)
Regents Examinations in Comprehensive English
New York State Alternate Assessment in ELA
(Secondary Level)
*Common Core Regents examinations have 5 performance levels for annual reporting but 4 Accountability
performance levels for accountability determination. For more information, see the SIRS Manual at
http://www.p12.nysed.gov/irs/sirs/home.html.
31
How Assessments Are Used To Fulfill the
Performance Criterion in Secondary-Level Math
The highest performance level a student receives on an assessment, regardless of when it is
taken, is counted in the PI calculations. Students who do not take an assessment are counted
as performing at Accountability (Acc) Level 1.
Assessments
Accountability
Level/Score
Eligible Students
Regents Examinations in Mathematics
All students (general education &
students with disabilities)
Acc Level 4 (90–100)
Acc Level 3 (80–89)
Acc Level 2 (65–79)
Acc Level 1 (0–64)
Regents Common Core Examinations in Mathematics*
All students (general education &
students with disabilities)
Acc Level 4 (85–100)
Acc Level 3 (74–84)
Acc Level 2 (65–73)
Acc Level 1 (0–64)
Approved Alternatives to Regents Examinations in
Mathematics
All students (general education &
students with disabilities)
Acc Level 3 (Pass)
Acc Level 1 (Fail)
Regents Competency Test in Mathematics (and Approved
Alternatives)
Students with disabilities
Acc Level 1 (Pass/Fail)
New York State Alternate Assessment in Mathematics
(Secondary Level)
Students with severe cognitive
disabilities
Acc Level 4 (Level 4)
Acc Level 3 (Level 3)
Acc Level 2 (Level 2)
Acc Level 1 (Level 1)
*Common Core Regents examinations have 5 performance levels for annual reporting but 4 Accountability
performance levels for accountability determination. For more information, see the SIRS Manual at
http://www.p12.nysed.gov/irs/sirs/home.html.
32
SIRS Revisions for 2014-15
http://www.p12.nysed.gov/irs/sirs/home.html
SIRS - Update by template – 2014-15
Staff Assignment – authorization via HR Setup

Assignment Code Sets:

PMF (Personnel Master File) / APPR (Annual Professional Performance
Review) and

ENYP (EngageNY Data Portal)
 For ENYP, choose one assignment code from ENYP assignment code
set for each staff person. Although it is possible to have more than one
ENYP assignment, it will not be typical.
 One situation where a staff person may have multiple ENYP
assignments might be if a staff person who needs full access to
restricted data at one location but has a different role at another
location and will need only access to general data there.
Assignment Codes and Descriptions for Access to ENYP
Assignment Codes and Descriptions for PMF/APPR

Assignment Code: Code that indicates staff assignment. Send
one record for each assignment code/location code/grade level
combination.

For PMF, choose one assignment code from the PMF/APPR assignment
code set for each of the staff member’s assignments. Please note that
the principal assignment code set has been expanded to identify the type
or grade level of the school associated with the principal.

To report a principal for APPR, choose a principal assignment code from the PMF
code subset.

See additional Assignment Codes and Descriptions in SIRS (http://www.p12.nysed.gov/irs/sirs/home.html) Chapter
5: Codes and Descriptions.
SIRS - Update by template continued…

Staff Snapshot (HR Setup - L0 Express) New fields

Gender, Hispanic Ethnicity Indicator, Race (1-5), Birth Date, Years
Educational Experience in the District, Annual Salary, Employment
Separation Reason Code, Employment Basis, Middle Name, Years of
Educational Experience, Staff Education Level Code, Annual Contract
Months Worked, Professional Development Indicator, Certification
Exemption Code


Staff Snapshot Deletes – more information to follow…
Staff Tenure (HR Setup – available end of November)

Although teachers can be certified in multiple areas, teacher tenure is only
granted once by an employer (although there may be some exceptions for
teachers who leave an employer for a significant length of time and return).
Once a teacher is granted tenure, the teacher tenure record for that
employee/employer is most likely not going to be updated. If a teacher
moves from a position that is not tenure-eligible to one that is, the Tenure
Status Code would change accordingly. This leaves the Staff Tenure
record with the most current information available. This template includes
each staff member’s current tenure status as teacher and/or principal,
effective date of the tenure status, and when their probation ends.
SIRS - Update by template - Staff Tenure fields

Staff / TEACH ID
Tenure Area Code:




Description
Teacher
Administrative
Area in which staff member has tenure or is pursuing tenure. Report one record for each tenure area.
Tenure Status Code:

Code
TCH
ADT
Code
NOTTENELIG
PROBATION
PROBEXT
TENGRANT
TENDEN
Description
Not tenure eligible
Probationary
Probation extended
Tenure granted
Tenure denied
Status of the Tenure Area reported
Tenure Status Effective Date


First date of tenure status. This date should be updated whenever tenure status changes.
Original Probationary Period End Date


Date probation in tenure area ends.
Probationary Period End Date


Date probation in tenure area ends. If probation was extended, this date will be later than the Original
Probationary Period End Date. If probation was not extended, date will equal Original Probationary Period
End Date.
Probationary Period Extended Indicator

Indicate whether probation was continued beyond original end date. (Y = Yes, N = No)
SIRS Update
New Program Services – Higher Education

P-Tech Early College High School — Code 4026
Level Designation: District-level service.
Description: Indicates participation in the NYS P-TECH Program which provides a six-year integrated
secondary and post-secondary level education for students resulting in a Regents High School Diploma, an
Associates-level college degree, and workplace learning in preparation for a career pathway.
Purpose: To identify students to determine program effectiveness.
Entry Date: First day of program.
Exit Date: Last day of program.
Reason for Ending Code: Not used.

Smart Scholars — Code 4037
Level Designation: District-level service.
Description: This program provides students with significant academic and social supports to develop
college readiness, and the opportunity to earn 24 to 60 college credits while in high school. The target
population is students from groups that have traditionally been underrepresented in postsecondary
education; for example, first generation college students, students from low-income families, and students
performing in the low to mid-range academically. The program includes both stand-alone schools and
programs within schools.
Purpose: To identify students to determine program effectiveness and for purposes of future school/district
accountability calculations.
Entry Date: First day of participation in the program.
Exit Date: Last day of program.
Reason for Ending Code: Not used.
SIRS Updates continued…

Students Over 21 Years of Age

Students who turn 21 during a school year should be reported in SIRS. If
students attend summer school immediately following the school year in
which they turn 21, they should be reported in SIRS.


NYSITELL Reporting:


Records for these students should not be reported in SIRS after they complete this
school year or summer school term.
See http://www.p12.nysed.gov/assessment/nysitell/home.html for
additional guidance regarding the NYSITELL assessments.
Medically Excused:

Students who are incapacitated by illness or injury during the test
administration and make-up periods and have on file documentation from
a medical practitioner that they were too incapacitated to complete the
test at the school, at home, or in a medical setting are considered
medically excused, are considered to have no valid test score, and must
be reported with a final score of 999 and a standard met code of 93.
SIRS Updates continued…

Daily Attendance


LEAs may report multiple Daily Attendance codes on a single
day.
Both a suspension and an absence/tardy may be reported on
the same day.



Although local data systems may collect suspension and attendance
information in different places, SED’s data collection model requires both
to be reported through the Student Daily Attendance template.
The initial requirements for collecting absence, tardy, and
suspension data are based on use in the EngageNY Portal
(ENYP).
Attendance may be reported by any reporting entity that is
required to take attendance, including the home school district.
SED Updates

SED Email change – fname.lname@nysed.gov

Board Of Regents Approves New Graduation Options
 New Pathways Will Better Prepare Students for College and Careers and
Improve New York's Economic Competitivenesshttp://www.nysed.gov/press/MultiplePathways
Currently, students are required to pass five Regents exams in high school in order to graduate – one each in English,
science, math, as well as the U.S History and the Global Studies and Geography exams. The regulations advanced
today include a “4+1” option that permits a student to take four Regents exams and a comparably rigorous technical, arts,
or other assessment for the fifth examination required for graduation. The 4+1 option would apply beginning with students
who first entered ninth grade in or after September 2011 and thereafter or who are otherwise eligible to receive a high
school diploma in June 2015 and thereafter and have passed four required Regents exams (or Department-approved
alternative assessments) in English, mathematics, science and social studies.


Ensuring Equal Educational Opportunities for ELL (English Language Learners)
http://www.p12.nysed.gov/biling/docs/CRPART154Overview-webversion.pdf
 ELL Exit Criteria

OPTION 1) Scoring at the Proficient/Commanding level on the NYSESLAT [154-2.3(m)(1)(i)]

OPTION 2) Scoring at the Advanced/Expanding level on the NYSESLAT, -and
3+ on a grade 3-8 ELA Assessment, -or
65 + on the Regents Exam in English [154-2.3(m)(1)(ii)]

OPTION 3) Please see Areas of Pending Regulation:Students with Disabilities. [154-2.3(m)(2)]
MORIC Data Verification notification reminder

E-mail your name and e-mail address to:

datareadiness@moric.org for an e-mail notification when something has been
updated on the MORIC Data Verification webpage (http://www.moric.org/)

Select Data Verification on the left hand side of the screen:
Spring 2015 DW User Group/Workshops

March 03, 2015 – Madison-Oneida
BOCES/Costello Center

March 04, 2015 – Herkimer BOCES

March 12, 2015 – Jefferson-Lewis BOCES

March 17, 2015 – Oneida BOCES
Additional Resources

APPR guidance


Data Collection


http://www.p12.nysed.gov/sss/pps/residency/enrollment-proceduresimmigrant-students.html
NCLB and NYS Accountability


http://www.p12.nysed.gov/irs/data_collection.html
Enrollment Procedures for Immigrant Students


https://www.engageny.org/resource/guidance-on-new-york-s-annualprofessional-performance-review-law-and-regulations
http://www.p12.nysed.gov/irs/accountability/home.html
SEDREF Update Process

http://www.p12.nysed.gov/sedrefupdate.html
MORIC Contact Information
(315) 361-2700; 1-866-98MORIC
(1-866-986-6742)

Data Analysis Services contact:

Deb Duffy, Team Leader: Data Analysis & Verification
 Co-Team Leader: Data Analysis & Verification - TBA

dduffy@moric.org
Data Readiness/Verification - Data Warehouse






Level 0
Level 0 Historical
L2RPT (Cognos – State Reporting)
New York State Assessments
NYSSIS Unique IDs
Regents Scanning / ASAP (Assessment Scoring & Analysis Program)

Contact Data Readiness Support datareadiness@moric.org

Sally Zielasko, Chris Urich, Danielle Polisse, Brenda Heigl, Katie Duell