AIMS/Stanford 10
Pre-Test Workshop
Spring 2013
Presented by
Cindy Hurley
225-5418
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Critical Dates
› AIMS Test Delivery to Sites
Mar. 21 - 22
› Short Order Window Closes
Apr. 2 Noon
• AIMS Science 4th and 8th
Apr. 15
• AIMS Writing 5th, 6th, & 7th
Apr. 15
• AIMS Reading/Math Part 1
Apr. 16
• AIMS Reading/Math Part 2
Apr. 17 (No Early Out Wednesday)
• AIMS Reading/Math Part 3
Apr. 18
• Stanford 10 (any 2 or 3 days)
Apr. 15 - 19
• Make-up Window Ends
Apr. 26
• AIMS Check-In (Email for Appt.)
Apr. 24 – 30
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AIMS Site Test Coordinator
Responsible for:
– Correct administration of testing at school site
– Providing test training for all test administrators and proctors
– Inventorying test materials upon receipt
– Organizing, distributing, collecting, and returning all test materials
– Monitoring testing activities
– Keeping Cindy Hurley apprised of any testing issues that arise
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Test Security
• Site Test Coordinator must establish and
enforce test security procedures that comply with
the Test Security Agreement and the State Board
of Education Rules
• All school personnel who will have access to the AIMS
or Stanford 10 test materials must sign a
Test Security Agreement
• Security agreements are to be filed for 6 years
at the school site
• The Principal’s security agreement is brought
to Cindy Hurley at time of material Check-In
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5
April Testing
AIMS
Stanford 10
March 18 – 21 to District
March 21– 22 to Sites (Hope)
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SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
1
2
MARCH
3
4
5
6
7
8
9
10
11
12
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15
16
17
18
19
20
21
22
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Delivery to
District
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To Sites ?
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27
28
29
30
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4
5
6
10
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12
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Spring Break
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1
2
8
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APRIL
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Short Order
Noon
Contents of Test Boxes
White Boxes:
– Packing List (Inventory)
– Labels and Roster
– Test Coordinator
Manual
Brown Boxes:
– Test Books
– Answer Documents
– Test Administration Manuals
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Inventorying Test Materials
First Open Box 1 (White Box)
– Pearson School Packing List is on top
– Look at the total number of tests and answer documents listed for each content
area, make sure it will cover your needs
– If you are short materials, email Cindy number you still need ….deadline is
April 2, Noon
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Inventorying Test Materials
Next Open All Brown Boxes
- Verify that quantities in boxes match the Pearson School Packing List
- Document discrepancies on packing list
- Tip: Only open cellophane wrapped materials as needed – once opened individual
tests must be counted
- Maintain an accurate inventory of all materials and some type of check-in and
check-out system
- Test books and answer documents are to be stored in a secure location at all times –
not in classrooms overnight
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SCHOOL
PACKING LIST:
• As soon as receive materials, open
Box 1 (white)
• Verify that the materials as shown
on the packing list are enough to
cover your needs
• When individual packages are
opened, confirm the number of
actual documents or books
• Note any discrepancies on the
packing list
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Discrepancies - Package had 6 test books
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AIMS 3-8
Students in Grades 3-8 are expected to test in all content areas as
determined by grade
Grade
Writing
Science
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Reading
Math
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AIMS 3-8 Test Window
Testing Window: Monday, April 15 – April 26
Testing Day
Content Area
Grade(s)
Session(s)
Approximate Time
Day 1 – Apr. 15
Writing
5, 6, and 7
1 session – 2 hours
Science Part 1
4 and 8
1 session – 45-60 min.
Science Part 2
4 and 8
1 session – 45-60 min.
Reading Part 1
3-8
1 session – 45-60 min.
Mathematics Part 1
3-8
1 session – 45-60 min.
Reading Part 2
3-8
1 session – 45-60 min.
Mathematics Part 2
3-8
1 session – 45-60 min
Reading Part 3
3-8
1 session – 45-60 min.
Mathematics Part 3
3-8
1 session – 45-60 min.
Day 2 – Apr. 16
Day 3 – Apr. 17
Day 4 – Apr. 18
Test Scheduling
› Each content area of the AIMS Test must be given on the day
and in the order prescribed on Slide 12
› Writing and Science are on April 15
› Reading and Math Part 1 on April 16
› Reading and Math Part 2 on Day 17
› Reading and Math Part 3 on Day 18
› NOTE: The order of Reading and Math may NOT be switched.
Reading is to be done before Math…no exceptions.
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AIMS Make-Up Testing
› AIMS make-up testing may begin on April 19 through April 26
› A student does not need to make-up in any particular order like
on the regular test dates
› If a student needs all day to finish a part of Reading, then the
Math part can be given as a make-up at a later time.
› Ex. Princess takes almost all day for Part 1 of Reading. In this
case she will take the Math as a make-up. She does not have to
do Math Part 1 before she does Reading Part 2. It could be that
Princess takes almost all day to do each Part of Reading, so that
means that all 3 parts of Math will be done during the make-up
window.
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Don’t Forget!!
› Once a student starts a Part, he must finish that Part within the
school day and can not ever go back to a Part that has been
started.
› Ex. #1 Prince did not finish all of Reading Part 2, even though he
had all day to do it. He may NOT come back during the make-up
and finish Reading Part 2.
› Ex. #2 TinkerBell was working on Part 1 of Math, when she went
to the nurse’s office because she was ill. She did not finish Part
1 of Math. She may NOT come back during the make-ups and
finish Part 1; however, she may come back and do Part 2 and
Part 3 Reading and Math.
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Stanford 10 – Grade 2
› School site selects any two or three days from April 15 - 19
› Schools can test over 3 days if they choose
› Stanford 10 make-up window closes April 26
Testing Day
Content Area
App. Time
Day 1
Reading
40 minutes
Day 2
Mathematics
44 minutes
Day 2 or 3
Language
38 minutes
Other Students Who May Test
› Home School
› Private School
Do Not Fill in the SAIS Box, instead under
Student ID grid, fill in their home phone
number, 520-###-####
Also, must mark the not
enrolled bubble on back of
answer document
It is the responsibility of the school to send student
reports or to notify parents of the not enrolled
student when the scores are available
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Test Administration Schedule Times
All AIMS tests and Stanford 10 tests are untimed
› Be sure to have a back-up plan for where students will go who need
more time to finish
› Testing protocol includes following ‘Test Administration Directions’
for stretch breaks and significant breaks – no exceptions
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Students Who Need Extra Time
• Students who need additional
time beyond the allotted testing
time must be allowed to finish
testing
• Students should be escorted to
the room designated for extended
time
• Students may not go to lunch,
instead must have their lunch
brought to the designated room
• Student should remain in the
secure testing environment while
eating and resume testing after
they have eaten
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Students do not
leave the room
during stretch
breaks
BREAKS
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DISRUPTIVE
STUDENTS
• Whenever possible, the disruptive or
misbehaving student should be
moved to another location
• Students must be allowed to
continue to test
• If a student is known to have cheated
or appears to have cheated,
investigate the details and then
notify Cindy for further instructions
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TEST
ADMINISTRATORS
RESPONSIBILITIES
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PREPARE TEST
ROOMS
All other visual aids displayed in the
testing room that could assist students
while testing must be removed or covered
completely.
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Authorized Resources to be Available
– Dictionaries and thesauri must be available for the prompt section of the
AIMS Writing tests
– These resources are not permitted during any other testing session
– Translation dictionaries must be available
for ELLs and FEP year 1 and 2
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Cell Phones
› Cell phones are not permitted, even during stretch breaks
› Students must remove and be told to remove cell phones from
their person
› Back packs should be placed in front of room and not by student
desk
› It is against testing protocol to use a cell phone during testing and
if breached, student test is subject to invalidation
› Only Cindy per ADE can determine if a test will be invalidated
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Test Administrators who observe
students using unacceptable
resources are to remove the
unacceptable resources as soon as
possible
All students must be allowed to
continue to test
After testing is completed, Cindy
Hurley must be notified to
determine if an incident report
needs to be submitted
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During Testing
• Students should be allowed to work at their own pace
• Do not allow students to use colored pencils, pens, markers, or
highlighters on the answer documents or the Grade 3 test books
• Monitoring should consist of:
– Supervising the room at all times during testing
– Answering student questions that pertain to clarification of test
directions
– Checking that students are progressing through test
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As Students Finish Testing
• Students are to remain quiet until the end of the testing session
• Students may read or do class work silently while waiting for the scheduled
test session to end
• Electronic devices may not be used during this time
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End of Testing Session
• Account for all test books and answer documents at the end of
each testing session
• Missing test books and answer documents must be accounted
for prior to dismissing any students
• Double check that labels match student written name
• Double check that if there is a label on the front that there is no
gridded name or SAIS on the back
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VERIFY NUMBER
OF MATERIALS
RECEIVED
Test Administrator should
count number of test books
and answer documents
received.
Each Day of Test
Test Books/Answer Documents are distributed
according to procedures set by site test
coordinator
Each Day Immediately after testing
Return Test Books/Answer Documents
according to procedures set
by site test coordinator
Secure Room
When Test Administrator
returns materials, Test
Coordinator should verify that
all materials have been
returned.
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Student Demographic
Information
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Test Administrators must follow the
directions exactly as stated in the Test
Administration Directions for filling out
the information box to be handwritten
By student
Student must complete
this section
Student must complete
this section
If you choose to number test
books and/or answer
documents, use this blank box
for numbering only
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Students with Pre-ID Labels
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Incorrect Pre-ID Labels
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For Incorrect Labeling
› DO NOT attempt to remove the label
› NEVER EVER black out the label
INSTEAD:
› Cover the incorrect pre-ID label with a blank white label. Then hand bubble the
correct student information on the back of the answer document
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Accommodations
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All Test Administrators must read and
be familiar with:
Testing Accommodations:
Guidelines for 2012-2013
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Universal Accommodations
› Universal test administration conditions that are in a student’s
IEP or 504 are not considered testing accommodations so do
not need to be marked in Box K of the answer document
› May be offered to any student in order to provide a
comfortable and distraction-free testing environment
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Standard Accommodations
Standard accommodations are available to:
– Students with certain injuries
– English Language Learners
– FEP Year 1 and Year 2 students
– Students with an IEP or 504 plan
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Recording Accommodations
› Test administrators must record the use of standard
accommodations in section K of the AIMS demographic data
grid on the student answer document (see next slide)
› Detailed directions for marking the use of standard
accommodations is on pages 61- 62 of the Test Administration
Directions
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46
Transferring Student Responses
› Students who tested using a
Braille or large print version
of the test must have their
responses transferred to a
standard answer document
by an adult
› Students who used any
assistive technology must
have their responses
transferred to a standard
answer by an adult
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After Testing, Test Administrators Need to
Check That:
Found on Pg. 57 of Test
Administration Directions
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Special Circumstances
Contaminated Materials
› Do not return test materials contaminated with blood, vomit,
or other bodily fluids
› Transfer student responses to a clean answer document
› Destroy contaminated test materials securely at school
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Organizing
Scorable Materials
(Answer Documents: Used and Unused)
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Instructions for Organizing Test Materials for Return
to Testing Warehouse
› Please ignore Pgs. 12 – 43 in your Test Coordinator’s Manual
› You will not receive any of the materials they reference on these
pages….they were pulled out of your boxes
› Only follow slides 47 – 54 for instructions on how to organize test answer
documents and test books for return to the testing warehouse
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Organizing Used Answer Documents (Scorables)
› Organize answer documents to be scored by grade (Grade 3 test booklet is the
answer document as well)
› Separate grades with a colored piece of paper
› Note on each colored piece of paper, how many documents are within each grade
› AIMS and Stanford 10 must be kept in separate boxes
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Organizing Answer Documents – AIMS 3-8
3rd Grade
Consumable Test Books
(Answer Documents)
4th through 8th Grade
Answer Documents
Organizing the Non-Used Answer Documents
› Non-used answer documents are those that were not used because they were
extra, student never showed up, misplaced label, coffee spilled on
it….whatever
› Non-used answer documents are not being scored but must be returned
along with the used answer document but keep in a separate stack (includes
2nd Gr. Stanford 10 and 3rd Gr. Consumable booklets)
› Count the non-used answer documents and note how many are in the stack
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Organizing Stanford 10
•
Stanford 10 test materials must be assembled and
boxed separately from AIMS
•
Stanford 10 consumable booklets are returned as
answer documents
•
You will have a stack of used Stanford 10 answer
documents and a stack of unused answer document
•
Be sure to separate and label the used from the
unused…but they are returned as “answer
documents”
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Non-Scorable Materials
(AIMS Test Books, Reference Sheets, Rulers,
Administration Manuals)
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Organizing Non-Scorable Materials
Organize by Grade:
› AIMS is separated by grade only
› It does NOT matter if a test book has been used or not….they all go
together
› Remember: Stanford 10 2nd Gr. and AIMS 3rd Gr. are consumable books so
are considered as answer documents and are returned with all answer
documents
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Returning Test Materials
Email Cindy to schedule a
time to return all materials
These are the ONLY dates for
returns. Test Coordinators will need
to come during the school day, so plan
for coverage if you need it.
April 23
April 24
April 25
April 26
April 29
April 30
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Score Reports
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Score Reports
Paper Reports Due
to Districts
AIMS 3–8
Stanford 10
Final Day for
reporting Errors
June 7
June 7
July 28
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Woo Hoo You Made It !!!!
› Thanks for coming today and remember I am here to support you in any
way I can
› Presentation can be downloaded from TUSDStats, Resources, Test Related
› Don’t forget to look at Test Administration Directions and PowerPoint for
answers to your questions. For further confirmation best to email Cindy
Hurley!
› Happy Testing!!
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