SPRING 2014 HIGH SCHOOL
TESTING WORKSHOP
AIMS & Stanford 10
Presented by:
Cindy Hurley
225-5418
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Key Responsibilities of Site Test
Coordinator
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Reading and following responsibilities detailed in Test Coordinator
manual up through page ---pg. 11
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Establishing test security procedures
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Correct administration of testing and providing training for all test
administrators and proctors a
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Organizing, distributing, and collecting all test materials
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Set-up a test check-out and check-in procedure
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Keeping Cindy Hurley apprised of any testing issues that arise
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Critical Dates
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AIMS Test Delivery to Warehouse
AIMS Test Delivery to Sites
Short Order Window Closes
AIMS Writing
AIMS Reading
AIMS Writing Make-up
AIMS Reading Make-up
AIMS Check-In (Email for Appt.)
Feb. 3 - 6
Feb. 10 or 11
Feb. 12 noon.
Feb. 24
Feb. 25
Mar. 3
Mar. 4
Mar. 5 - 7
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Critical Dates
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AIMS Test Delivery to Warehouse
AIMS Delivery to Sites
Short Order Window Closes
AIMS Math
AIMS Science
Stanford 10 (any two days)
AIMS Math Make-up
AIMS Check-In (Email for Appt.)
Mar. 17 – 21
Mar. 24 - 27
Mar. 28 10:00 A.M.
Apr. 8
Apr. 9 *
Apr. 7-11
Apr. 15
Apr. 16 -21
* Note: No early out Wednesday – Full Day due to 2nd – 8th testing
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Cohorts
Use the cohort, not
the grade, to
determine if a
student is eligible to
test for AIMS
Cohort
Grade Usually
Associated
With cohort
2016
10th Grade
Sophomore
2015
11th Grade
Junior
2014 and
below
12th Grade
Senior
5 year + Senior
Completer
5
HS Students to be AIMS Tested
Writing, Reading, Mathematics
All Cohort 2016
Students
Cohort 2015 students
who have not passed an
AIMS content area are
expected to test in that
content area
Cohort 2014 and below
students who have not
passed an AIMS content
area are expected to test
in that content area
Cohort 2015 students with
a “Meets” trying for an
“Exceeds” (counts for
tuition waiver)
Cohort 2014 and below
students with a “Meets”
trying for an “Exceeds”
(does not count for tuition
waiver)
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HS Students to be AIMS Tested
Science
For Cohort 2016
(Generally Grade 9)
For Cohort 2015
(Generally Grade 10)
May be taken by students who are
enrolled in a life science course.
Must be taken by all students who
did not test on AIMS Science in
Spring 2012.
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Stanford 10
Grade
Stanford 10
Reading
Stanford 10
Language
Stanford 10
Mathematics
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Stanford 10 is given on any one
or two days (school decision)
from April 7 – 11
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Other Students Who May Test
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•
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Home School
Private School
Completer Students
Do Not Fill in the SAIS Box,
instead under Student ID grid,
fill in their home phone number,
520-###-####
Need to mark the not enrolled
bubble on back of answer
document
It is the responsibility of the school to send student
reports or notify parents of the not enrolled student
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AIMS HS Test Window
February Test Administration
Content Area
Dates
Administration
Times
Writing
Monday, February
24
1 session, 3 hours
2 stretch breaks
Reading
Tuesday, February
25
1 session, 2 hours
1 stretch break
Make-Up Test Dates
Writing
Monday, March 3
1 session, 3 hours
2 stretch breaks
Reading
Tuesday, March 4
1 session, 2 hours
1 stretch break
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AIMS HS Test Window
April Test Administration
Content Area
Dates
Administration Times
Mathematics
Tuesday, April 8
2 sessions, 90 min ea.
1 significant break
Science
Wednesday, April 9
1 session, 2 hours
1 stretch break
Make-Up Test Dates
Mathematics
Science
Tuesday, April 15
2 sessions, 90 min ea.
1 significant break
No make-up testing
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Stanford 10 Test Window
Test Window: April 7 –April 11
GRADE 9
Day 1
Reading
Reading Comprehension
40 minutes
Day 1 or 2
Mathematics
Mathematics
40 minutes
Language
Language
35 minutes
Grade 9 is to be administered in 1 or 2 days within the test window
Regular Test Date Vs. Make-up
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Students and parents need to understand there is ONE test date
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Make-up day is not an optional test day… it is a day for
someone who truly was sick or had an emergency
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Do no advertise the make-up dates and push for everyone to test
on the 1st testing date
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Have a sign-up list for those wanting to test for meet-to-exceed
(they will have priority over students who did not sign-up)
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Can only be used for the MakeUp Test Dates for Writing,
Reading, and Mathematics
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As soon as you know how many
make-ups you will need, email
Cindy with your counts. No
guessing!
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T-forms can not be ordered from
Pearson … we have what we
have
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Test Security
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Test Security Agreement
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Anyone handling the AIMS tests in any way must
sign the security agreement
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Security Agreements are kept on file at the school site
for 6 years
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The Principal’s copy is the only one that is returned
to Cindy during check-in of materials
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Test Security
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Test coordinators are responsible for a complete inventory of
all test materials upon receipt of test materials and throughout
the testing process
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Test materials must be kept in locked storage which is only
accessible by a few key people(classroom is not okay)
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Test administrators must return materials daily to site test
coordinator and must sign test materials in and out
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All test materials must be returned to testing warehouse
after completion of testing
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Important Manuals to Read
Test Coordinators and Test Administrators are responsible for
reading the Test Accommodations Guidelines for 2013-14,
AIMS Test Administration Directions, and Stanford 10 Test
Administration Directions
Visual Aids Allowed
Holistic Writing Rubric
&
AIMS Math Reference
Posters
All other visual aids displayed in the
testing room that could assist students
while testing must be removed or
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covered completely
Authorized Resources to be
Available
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Dictionaries and thesauri must be available for the
prompt section only of the AIMS Writing tests
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These resources are not permitted during any other
testing session
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Translation dictionaries must be available
for ELLs and FEP year 1and 2
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Unacceptable Resources
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Unacceptable resources include: calculators, electronic tablets,
cell phones, and portable music devices
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Test Administrators who observe students using an
unacceptable resources are to remove the device, but allow
student to continue to test
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After testing and prior to student leaving testing room,
investigate situation and notify Cindy if it appears a serious
breach of protocol occurred
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Scratch Paper
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Scratch paper is not allowed with AIMS
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Scratch paper is allowed with Stanford 10
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Test Administration Schedules
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Each site must set up a testing schedule for each regular day of
testing…testing blocks must provide adequate time so students do
not feel rushed
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During the AIMS testing dates, AIMS testing is the priority
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All AIMS tests and Stanford 10 tests are untimed
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Students must be allowed to finish testing even if the scheduled
time for the test has elapsed
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Be sure to have a back-up plan for where student who need more
time to finish
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Follow ‘Test Administration Directions’ for stretch breaks and
significant breaks
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Leaving Classroom
Each Test Day
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Test Administrator needs to count
number of test books and answer
documents received.
Secure
Room
Test Coordinator should verify
number of test books and answer
documents that have been returned
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Prior to Testing
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Determine suitability of each testing room
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Verify rooms are a comfortable and distraction-free
environment
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Verify that all visual aids displayed in the testing room that
could assist students have been removed or completely
covered
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Verify acceptable resources are available
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Day of Testing
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Students must sign-in prior to testing and sign-out when test
has been collected
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Verify that backpacks and unnecessary materials, including cell
phones, are stored appropriately before testing
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Make sure testing protocol is followed at all times
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Make sure that appropriate accommodations are provided to
students who are allowed them
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After Testing, Test Administrators
Need to Check That:
Found on Pg. 42 of
Test Administration
Directions
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Sign-In and Sign-Out Sheets
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Keep all student sign-in/out sheets until return of scores and
students scores have been confirmed
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These sign-in/out sheets are often referred to when score
issues arise
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Disruptive Students
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Whenever possible, the
disruptive or misbehaving
student should be moved to
another location
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Students must be allowed to
continue to test
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Incident Report must be
submitted to ADE for any
cheating incident
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Student Conduct
Students who engage in behavior not consistent with
acceptable testing protocol should be subject to
established school disciplinary procedures after
completion of testing
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Disrupt testing
Refuse to participate
Cheat
Use an electronic device
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Students Who Need Extra Time
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Students must be allowed extra
time if needed
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Students should be escorted to
the room designated for extended
time
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Students may not go to lunch –
their lunch is to be brought to the
designated room
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Student should remain in the
secure testing environment and
resume testing after they have
eaten
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Accommodations
All Test Administrators must
read and be familiar with:
Testing Accommodations:
Guidelines for 2013-2014
33
Universal Accommodations
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Universal test administration conditions that are in a
student’s IEP or 504 are not considered testing
accommodations so do not need to be marked in Box K of
the answer document
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May be offered to any student in order to provide a
comfortable and distraction-free testing environment
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Standard Accommodations
Standard accommodations are available to:
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Students with certain injuries
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English Language Learners
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FEP Year 1 and Year 2 students
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Students with an IEP or 504 plan
Only accommodations detailed in the
Test Guidelines 2013-14 are permissible
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Recording Accommodations
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Test administrators must record the use of
standard accommodations in section K of the
AIMS demographic data grid on the student
answer document (see next slide)
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Only mark if actually used
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Detailed directions for marking the use of
standard accommodations is on pages 46-47 of
the Test Administration Directions
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38
Front of Test Book & Answer
Document
Student must fill out in
own handwriting
Student must
complete this
section
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Small Blank Box
If you choose to
number test books
and/or answer
documents, use this
blank box numbering
40
Student Bar Code Labels
The content area on the Pre-ID label must
match the content area of the answer
document.
41
Students with Pre-ID Labels
George Hunt
George Hunt
Ms Smith
Ms Smith
Prickley Pear
Prickley Pear MS
Tumbleweed
Tumbleweed
USD
USD
MS
G
ra
d
e
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Incorrect Pre-ID Labels
Hunt, George
Gracie Hunts
Ms Smith
Prickley Pear MS
Does not
match Tumbleweed USD
If error is
discovered prior to
testing – give
student new
Answer Document
If discovered
after testing see next slide
For Incorrect Labeling
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•
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DO NOT attempt to remove the label
NEVER EVER black out the label
INSTEAD:
Cover the incorrect pre-ID label with a blank white label. Then
hand bubble the correct student information on the back of the
answer document
44
Students without Pre-ID
Labels
George Hunt
Ms Smith
Prickley Pear MS
Tumbleweed USD
If no label, leave
this area blank and an
adult must fill in grid on
back…name on front
and back must match!
As Students Finish Testing
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They should raise their
hand
Verify they have filled out
their name in their own
handwriting on the front
Verify they started their
final writing response on
Page 2
They must sign that they
have turned in their tests
46
As Students Finish Testing
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Students are to remain quiet until the end
of the testing session
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Students may read or do class work silently
while waiting for the scheduled test session to end
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Electronic devices may not be used during this time
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Test administrator needs to inspect answer document
of proper labeling and gridding
47
Transferring Student Responses
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Students who tested using a
Braille or large print version of
the test must have their
responses transferred to a
standard answer document by
an adult
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Students who used any
assistive technology must have
their responses transferred to a
standard answer by an adult
Directions on Pgs 48-49 of Test Administration Directions
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Test Coordinator Site Training
Training for Test Administrators and Proctors must
include a thorough review of:
• Test security procedures
• Test administration procedures
• Correct use of testing accommodations
• Procedures for use of Pre-ID labels
• Procedures for bubbling of student demographic
data and use of standard accommodations
• Handling unexpected or unusual situations
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To Ensure Test Validity
Standardized Test Administration
• Test must be administered exactly as stated in Test
Administration Direction
• Scripted directions must be read verbatim
Active Proctoring
• Most errors that cost a student or school a score are avoidable if
test administrators actively proctor
• Check constantly to make sure students are testing in the correct
session and using a pencil (no pen allowed)
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Delivery of Tests to Sites
February Testing
AIMS HS
Writing/Reading
February 10 - 11
April Testing
AIMS HS
Mathematics/Science/Stan 10
March 24– 26
TUSD
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Contents of Test Boxes
WhiteBoxes
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White Box = Box 1
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Packing List (Inventory)
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Labels and Roster
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Test Coordinator Manual
Brown Boxes:
• Test Books
• Answer Documents
• Test Administration
Manuals
Keep and Return
All Boxes
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School
Packing List
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When tests are received, open Box 1
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Verify that you have enough tests
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Email any shortages to Cindy by
Feb. 12 Noon (W & R)
Mar. 28 Noon (M, Sci, Stan)
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When individual packages are opened,
confirm the number of actual
documents or books
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Note any discrepancies on the packing
list.
6
Discrepancies – Package had 6 test
books
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Organizing Answer Documents for Return
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Stack unused answer
documents and keep separated
from the used
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Separate used answer documents
to be scored and stack by cohort
and content area
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Place a colored sheet of paper
between stacks and make a note
of how many documents in each
stack
Organizing Answer Documents for Return
Science can only
be put into these
cohorts:
2017 or 2016
Writing, Reading, Mathematics can
only be put into these cohorts:
2016, 2015, 2014, or
2013 and below
Organizing Stanford 10
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The AIMS and Stanford 10
test materials must be
assembled and boxed
separately.
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Stanford 10 answer
documents are kept in one
stack of 9th grade
documents
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AIMS HS Manuals
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Hang on to Test Administration
Directions until after AIMS HS
Mathematics and AIMS HS Science in
April
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Return all manuals with return of
Math, Science and Stanford 10
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Organizing Non-Scorable Materials
(Test Books & Manuals)
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Organize by content area (Writing, Reading,
etc.)
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It does NOT matter if a test book has been used
or not….they are all grouped together
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Stanford 10 materials are kept separate from
AIMS materials
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Returning Test Materials
Email Cindy to schedule a
time to return all materials
Writing & Reading –
March 5, 6, or 7
Math, Science, Stan 10 April 16, 17, or 21
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Score Reports Due
Posted
to
Pearson
Access
HS Writing
Paper
Reports
Due to
Districts
April 15
April 22
May 15
May 30
Final Day
for
reporting
Errors
May 16
HS Reading
HS
Mathematics
HS Science
Confidential
Roster
Reports Only
May 23
June 27
All Reports
Stanford 10
May 30
June 5
Be Alert for These Errors
Affixed label name does not match handwritten student
signature
Answer document has a label affixed but the name and
SAIS# were also gridded on the backside
There is no label, so test administrator gridded student
name on back, but the name does not match the
handwritten student signature
61
Be Alert for These Errors
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An incorrect label is blacked-out and student
information is gridded on back-side
•
There was no label to affix, but test administrator,
forgets to gridded student the student information
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Student begins writing the final writing response on
page 3, instead of page 2
62
Handwritten name
only and no student
gridded information
on back of document
Student will receive
no score
63
Name on
back does
not match
handwritten
name on
front
Student on
back will
receive the
score
64
Label does not match handwritten student name.
Wrong student will receive score.
AIMS TESTING GOAL FOR 2014!
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That all test administrators follow the Test Administration
Directions 100% and there be NO missing or duplicate scores!
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It is the test administrators’ job as part of testing protocol to
check every answer document for errors that could result in
students not receiving a score, or receiving the wrong one.
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Please stress this point!! State statute requires teachers to
follow testing protocol at all times…not just because the Site
Test Coordinator states it needs to be done.
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Woo Hoo You Made It !!!!
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Thanks for taking the time to review these slides and
being committed to following testing protocol and
procedures!
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Please bring any and all questions to the test training
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Training will be held at the Testing Warehouse: 606
S. Plumer..please arrive on time
Cindy Hurley’s Phone: 225-5418
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