Learner Information System
Module for ALS Facilitators
Learner Reference Number (LRN)
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The LRN is a unique and permanent 12-digit number assigned
to a person who enters the Philippines basic education
program
The LRN is intended to reference a “Registry of Learners”
which serves as a centralized and authoritative database of
learners’ basic information.
The LRN offers access to learner profiles in the registry and
even performance data as he or she completes the program,
whether it be in the formal or non-formal mode of learning
An LRN is issued to a learner when he or she registers in the
basic education program either at the start of the program
(i.e., kindergarten level) or when the learner transfers from a
school and has not yet been issued an LRN
Learner Information System (LIS)
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A system for maintaining the registry of learners
aimed at meeting the following objectives
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Provide a standardized registration system for learners
Track learner progress/performance
Provide learner information for better program planning and
supervision of schools and learning centers
Enhance management of learner records
LIS Phases of Implementation
Phases
Schedule
Target Outputs
Pre-Implementation
Phase – LRN Buildup
Aug 2011 – • Masterlist of Learners in Public Schools & ALS
Jul 2012
for SY/CY 2011
• Initial Registry of Learners with LRNs
Phase 1 – LIS
Deployment &
Establishment of
Learner Registry
Aug 2012 – • LIS deployed in schools and CLCs
Jan 2013
• Registry of Learners with LRN in Public
Schools & CLCs for CY/SY 2012-2013
• Centralized Registry of Learners
Phase 2 –
Mainstreaming LIS and
Implementation in
Private Schools
Feb 2013 – • LIS Enrollment Module operational in schools
Mar 2014
and CLCs during enrolment period
• Registry of Private School Learners with LRN
• LIS Module for Private Schools deployed
• EBEIS Integration
Phase 3 – Expanded
Learner Profile
Apr 2013
• Health & Nutrition Profile
• Academic Profile for CY 2013
Pre-Implementation Phase
(Aug 2011 – Jul 2012)
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DO No. 67, s.2011 – Submission of masterlist of learners
enrolled in public elementary and secondary schools as well as
ALS programs for CY/SY 2011-2012
DO No. 22, s. 2012 – Adoption of the Unique Learner
Reference Number
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Centralized generation of LRNs
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Dissemination of Masterlist of Learners with corresponding
LRNs to schools and CLCs
Incorporation of LRNs in all records which refer to the
learner (eg. permanent record, report card, ALS certificate,
diploma, NAT results, etc.)
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Phase 1 – LIS Deployment and
Establishment of Learner Registry
Phase 1 Objectives
 Issue LRN to all public school learners: new entrants, previous
SY enrollees with no LRN, Balik-Aral/Balik-Paaralan and
transferees from private schools
 Register CY/SY 2012 learners in the school or learning center
 Update or correct personal background and CCT information
of learners enrolled in SY 2011 and SY 2012
 Cleanup invalid learner records such as duplicate LRNs found
within a school or learning center
 Automate printing of names and LRNs of learners in templates
for Form 1
Phase 1 Objectives
Deploying and Stabilizing the LIS
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Facilitate the incorporation of the LRN in all records which
refer to the learner
Generate summary reports which includes the age profile and
total enrollment
Roles and Responsibilities
Regional
Director
Regional
Planning
Officer
Regional ALS
Supervisor
• Ensure the overall compliance of the Region in the
implementation of the LIS
• Report the status of implementation of the LIS in the
National Mancom
• Ensure that all divisions submit their data for formal
schools on time
• Provide assistance to the divisions as needed
• Monitor and evaluate implementation of the LIS for
formal schools
• Ensure that all divisions submit their data for ALS on
time
• Provide assistance to the divisions as needed
• Monitor and evaluate implementation of the LIS for
ALS
Roles and Responsibilities
Schools
Division
Superintendent
• Ensure the overall compliance of the division in the
implementation of the LIS
• Approve the deactivation of LRNs as requested by the
school or ALS facilitator
• Report the status of implementation of the LIS to the
RD in the Regional Mancom
Division ICT
Coord.
• Assist the Planning Officer and ALS Supervisor in
ensuring that schools and ALS facilitators have access
to internet and computer facilities
• Provide technical support in the implementation of the
LIS
• Provide technical support in managing the user
accounts of schools and learning facilitators
Roles and Responsibilities
Division
Planning
Officer
• Train/mentor the schools in the use of the
online/offline LIS
• Manage the user accounts of schools
• Ensure that all schools comply with the implementation
requirements of the LIS
• Deactivate LRNs as requested by schools and approved
by SDS
• Identify schools which will operate in online and offline
mode
• Conduct random school visits to check on the
accuracy of learner data
Roles and Responsibilities
Division ALS
Supervisor
• Train/mentor the ALS facilitators in the use of the LIS
• Ensure that all ALS facilitators have user accounts
• Ensure that all ALS facilitators comply with the
implementation requirements of the LIS
• Deactivate LRNs as requested by ALS facilitators and
approved by SDS
• Conduct random visits to check on the accuracy of ALS
learner data
• Issue LRN for learners enrolled in ALS programs
managed by non-DepEd entities
Roles and Responsibilities
School Head
• Manage the implementation of the LIS in their
respective schools
• Issue an LRN to learners with no LRN and enroll them
in appropriate grade level and section in current SY
• Enroll transferees to the appropriate grade level and
section in current SY
• Enroll previous SY enrollees to appropriate grade level
and section in current SY
• Update or correct enrollment data, personal
background and CCT information of learners
• Ensure accuracy of learner data and integrity of the
LRN
Roles and Responsibilities
School Head
• Request DO for the deactivation of multiple LRNs
referring to one learner and learners who do not
actually exist in the school
• Ensure compliance of DepEd Order 22, s. 2012
requiring the inclusion of the LRN in all forms which
refer to a learner
• Manage the user accounts of class advisers if school
opts to divide encoding by section
Class Adviser • Enroll appropriate SY 2011 enrollees to section
handled
• Update or correct personal background and CCT
information of learners
Roles and Responsibilities
ALS
Facilitator
• Issue an LRN to learners with no LRN
• Enroll SY 2012 learners to appropriate ALS program
• Update or correct personal background of learners
• Request DO for the deactivation of multiple LRNs
referring to one learner and learners who not actually
exist
• Ensure accuracy of learner data and integrity of the
LRN
• Ensure compliance of DepEd Order 22, s. 2012
requiring the inclusion of the LRN in all forms which
refer to a learner
Persons Authorized to Issue the LRN
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Public/Private School - School Registrar or a designated
personnel responsible for maintaining the registry of
learners
Community Learning Center - Learning Facilitator
responsible for managing the CLC’s registry of learners
ALS service providers - issuance of LRN shall be the
responsibility of the Division ALS Coordinator
ALS Facilitators
Roles and Responsibilities
LIS Website
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Official website:
http://lis.deped.gov.ph
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Official practice website:
http://lispractice.deped.gov.ph
Issue an LRN to learners with no LRN
and enroll them
Guidelines
 All learners enrolled in ALS must be issued only one LRN
 When a learner without an LRN enrolls, the ALS facilitator must
first search the LIS database through the Search Learner by Name
facility to ensure that this learner was not assigned an LRN in
another learning center or school
 Learners without LRN include new enrollees, previous SY
enrollees who were not issued an LRN, Balik Paaralan
 The ALS Facilitator will create a new LRN only if the learner was
not found in the database
 If the learner was found, the ALS facilitator will enroll the said
learner instead of creating a new LRN
 ALS learners for CY 2012 will be from Jan to Oct 31, 2012
 Only learners who are 5 years old or above will be given an LRN
Issue an LRN to learners with no LRN and
enroll them
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ALS Facilitator logs in LIS Main Page
Issue an LRN to learners with no LRN and
enroll them
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System displays welcome page for ALS facilitator account
Issue an LRN to learners with no LRN and
enroll them
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ALS facilitator clicks on the ALS facility in the Main Menu to
access the ALS – Select Division Screen
Issue an LRN to learners with no LRN and
enroll them
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ALS facilitator clicks on Next to access Search Learner Screen
Issue an LRN to learners with no LRN and
enroll them
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ALS facilitator checks Name in the Search by options
System displays the criteria for searching by name
Issue an LRN to learners with no LRN
and enroll them
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ALS facilitator enters region and division
where learner previously came from and
First Name, Middle Name, Last Name
ALS facilitator clicks search to display a
list of learners who have names similar to
the search criteria
If learner was not found or is not in the
list displayed, ALS facilitator clicks on the
Create New Learner command which
appears after the search was conducted
Issue an LRN to learners with no LRN
and enroll them
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System displays the ALS Create New Learner Screen
ALS facilitator enters the
appropriate information
then clicks on submit to
save the data
Issue an LRN to learners with no LRN
and enroll them
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System updates the database and displays the LRN issued to
the learner
Issue an LRN to learners with no LRN
and enroll them
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If ALS facilitator finds the learner,
ALS facilitator clicks on edit to
enroll the learner
Issue an LRN to learners with no LRN
and enroll them
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System displays the ALS Edit Learner Screen
ALS Facilitator updates
information then clicks
submit
Issue an LRN to learners with no LRN
and enroll them
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System updates the database
Update or correct Enrollment data and
Personal Background
Guidelines
 Making corrections to the enrollment data and personal
background may be done using the Edit/Remove Enrollees
facility
 ALS facilitators may also opt to make the same corrections
through the Search Learner facility
Update or correct Enrollment data and
Personal Background
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ALS facilitator clicks Edit/Remove Enrollees facility
System displays ALS - Edit/Remove Enrollees Select Screen
Update or correct Enrollment data and
Personal Background
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ALS facilitator selects learning center municipality and barangay
System displays learners for the learning center
Update or correct Enrollment data and
Personal Background
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ALS facilitator clicks the letter E
beside the learner name to access
the ALS Edit Learner Screen
ALS facilitator makes the necessary
corrections then clicks submit
Update or correct Enrollment data and
Personal Background
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System updates the database and displays updated information
If ALS facilitator wants to remove a learner from the enrollment list,
click the letter R beside the Learner name
Ensure Accuracy of Learner data
Guidelines
 Per DepEd Order 22, s. 2012, ALS facilitators are responsible for
ensuring that information for each learner in their respective
area is accurate
 ALS facilitators are also responsible for ensuring that all learners
in their respective area have only one LRN which shall be
incorporated in all documents which refer to a learner
 The Check Data facility provides an automated tool for checking
the data in the LIS. The following are the potential errors
checked by this facility:
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No data for gender, residence and barangay
No explanation for learner with no birthdate
Learner must be between 4-30 years old (formal), between 4-100 (als)
Exactly the same name
Ensure Accuracy of Learner data
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ALS facilitator clicks Check Data facility
System displays potential errors found
ALS facilitator clicks the letter E beside the Name to access
the Edit Learner Screen
Ensure Accuracy of Learner data
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ALS facilitator makes the
necessary corrections and
clicks submit
Ensure Accuracy of Learner data
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System updates the database and the list of potential errors
Request DO for the deactivation of LRN
Guidelines
 ALS facilitator shall ensure that all learners in their respective
area have only one LRN. In case a learner has more than one
LRN, the ALS facilitators shall select the official LRN of the
learner and request the division to deactivate the other LRNs
 ALS facilitator shall also request for the deactivation of LRNs
assigned to learners who do not belong to their area
 The request to deactivate an LRN shall be submitted to the
SDS for approval following the format in Enclosure 2 of DepEd
Order 22, s. 2012
 The LRN of learners who have dropped out, died or
transferred out SHOULD NOT be deactivated
Request DO for the deactivation of LRN
Reports
Reports
Reports
Reports
Items for Development prior to Level 3
Training of Schools and ALS Facilitators
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Data entry for name of teacher handling a section as well
as learner height and weight
Report generation of templates for school/ALS forms (eg.
Form 1, 3, 137, others)
Report generation for the Nutritional Status Report
Offline LIS for schools that are unable to access the
internet
Thank you