MARSHALL PUBLIC
SCHOOL DISTRICT
Board of Education
School Finance and Budget Workshop
Dr. Carol Maher, Superintendent
November 13, 2014
Marshall
District Report Card
2011
2012
2013
2014
87
109
107
104
K-12 Enrollment
2,457
2,359
2,389
2,431
Attendance Rate* - Marshall
89.8%
90.7%
91.1%
90.5%
Attendance Rate* - MHS
84.6%
86.8%
89.6%
85.8%
Attendance Rate* - BMS
93.4%
94.9%
93.4%
94.0%
Attendance Rate* - Elementary
91.1%
90.35%
90.60%
91.67%
Graduation %age - (MO/Marshall)
78.59/86.51
83.69/82.39
85.73/90.16
87.34/88.59
ACT Average – (MO/Marshall)
21.60/20.10
21.60/20.90
21.60/19.80
21.80/20.60
62.2%
65.2%
62.9%
61.0%
Preschool Enrollment
Poverty Rate
*Percent of students who attend more than 90% of the time.
Teachers to Students
Missouri
2011
1:18
Marshall
2011
1:20
2012
2013
2014
1:18
1:18
1:18
2012
2013
2014
1:19
1:18
1:20
Administrators to Students
Missouri
Marshall
2011
2012
1:195
1:195
2011
2012
1:228
1: 210
2013
1:195
2013
1: 222
2014
1:195
2014
1:270
Teacher and Admin Salaries
2014 Average Teacher Salary
2014 Average Administrator
Salary
$46,754
$87,181
$40,867 (13% less)
$72,546 (17% less)
2014 Average Years Experience
Teachers with Advanced Degrees
Missouri
12.3
59%
MARSHALL
13.2
68%
Missouri
MARSHALL
FUNDING SOURCES
Local (personal property taxes) = 46%
County (fines and forfeitures) = 0%*
State (funding formula) = 44%
Federal (Free and Reduced Rate) = 10%
* County collections apprx = $200,000
FEDERAL FUNDING
Title 1.A: Based on district’s free and reduced
count
Title 1.C: Education of Migrant Children
Title 1.D: Education for Delinquent and At Risk
Title II.A: Teacher and Principal Recruitment
and Retention
Title III: Instruction for Limited English
Proficiency
Title VI: REAP Rural Education
STATE FUNDING
DEFINITIONS
• State Funding Formula
• State Adequacy Target = $6,131
• WADA – Weighted Average Daily Attendance
(paid extra for students on F & R, IEP’s, ELL)
• DVM - Dollar Value Modifier (Marshall = 1.006)
• Pro-Ration Factor (.96, will budget for .94)
• Classroom Trust Fund – Gaming Money ($401/ADA)
• Free Textbook Fund (no longer a line item, but
deposited into General Fun) – Foreign Insurance
• Fines & Forfeitures (county, usually above
$200,000)
State Funding (The Funding Formula)
Weighted ADA
Multiplied by State Adequacy Target ($6,131)
Minus Local Effort
Multiplied by Dollar Value Modifier (1.006)
Equals State Funding Required
Minus Bond Redirect (not in Marshall)
SCHOOL FINANCE
Legal Requirements for State Funding
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Residency
Sunshine Law
Background checks
Mandated reporting
Sex education instruction
Fair Labor Standards Act
Family Medical Leave
Safe Schools Act
School Prayer
Sexual Harassment
Legal Requirements for State Funding
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•
•
•
MINIMUM SCHOOL HOURS AND DAYS – Students must be in
session 174 days. Length of staff year is local decision. The length of the school
day must be 3 hrs., with a total of 1044 hours.
VIRTUAL SCHOOL ATTENDANCE - For the school year beginning
July 1, 2008, a parent residing in a lapsed, or poor performing school district
may enroll their child in the Missouri virtual school if the child first enrolls in
the school district of residence.
SCHOOL OPENING DAY - Cannot be earlier than ten days prior to
Labor Day. A district may set an opening date that is more than ten calendar
days with proper procedures.
MAKE-UP DAYS - The annual calendar for the school term, as prepared
by the school board, is required to include six make-up days. A district shall be
required to make up the first six days of school lost or canceled due to
inclement weather and half the number of days lost or canceled in excess of six
days.
Local Funding
Assessed Valuation (highest of last 3 years)
1. Property taxes:
Real Estate
- Residential: 17%
- Rural: 12%
- Commercial: 33%
2. Personal Property taxes
(includes industrial equipment)
Deductions for Local Effort
Eliminated from separate posting, but
included in State Adequacy Target:
• Fair share – Cigarette tax
• Free textbook – Foreign Insurance Money
Deductions for Local Effort
•
•
•
•
•
•
Local Taxes
State Assessed Railroad and
Utilities
Federal Impact Aid
Proposition C (Sales Tax=$901/WADA)
Classroom Trust Fund
Fines and Forfeitures
SCHOOL FINANCE
Accounting
The Four Funds
Fund 1: INCIDENTAL OR OPERATING FUND
Levy is assessed
Fund 2: TEACHERS’ FUND
Levy is assessed in most districts
Fund 3: DEBT SERVICE
Levy is assessed to pay back borrowed money
Fund 4: BUILDING OR CAPITAL PROJECTS FUND
Levy is usually not assessed. Money does not
run through formula
5 Year Comparison of
Financial Components
WADA
STATE
FORMULA
PER STUDENT
PAYMENT
2010 – 2011
2540
$8,921,202 (.96)
$3603
2011 – 2012
2587 (+47)
$8,857,321 (.92)
$3720
2012 – 2013
2594 (+7)
$9,250,062 (.93)
$3851
2013 – 2014
2572 (-22)
$9,009,036 (.93)
$3802
2014 – 2015
2560 (-12)
$9,371,858 (.96)
$3814
2015 - 2016
2550 (-10) (?)
$9,027,732 (.96) (?)
$3540 (?)
FINANCIAL
CONSIDERATIONS
5111 & 5112 Revenue
Current Tax Delinquent Tax
$325,262
Total
Property Tax
Budget
Change
FY 2013-14 Actual
$4,589,330
$4,914,918
2014 AV x Tax Rate100%
$5,024,629
$5,024,629
+ $109,711
2014 AV x Tax Rate 99%
$4,974,383
$4,974,383
+ $59,465
Comparison of
Area Schools’ Base Teacher Pay
MARSHALL = $31,250 ENROLLMENT = 2535
CITY
BASE PAY
COMPARE
ENROLLMENT
Sedalia
$32,644
+$1394
4836
Sweet Springs
$31,612
+$362
456
Carrollton
$32,000
+$750
848
Odessa
$33,250
+$2000
2065
Excellsor Sprgs
$34,691
+$3441
2690
Kirksville
$35,000
+$3750
2425
Moberly
$34,342
+$3092
2313
Fulton
$31,830
+$580
2164
Boonville
$30,000
-$250
1544
Mexico
$31,000
-$150
2276
Lexington
$29,600
-$1650
881
Financial Considerations
2014 – 2015:
• School Finance at DESE is predicting a proration factor
higher than last year. 100% funding = 1.0. Currently, 96%
• A “healthy” fund balance is considered to be between 17
and 25 percent. Last year, ours was at 19%. With a tax
levy at $3.12, the fund balance is probably as high as it can
go.
• Sales taxes are predicted to remain steady or decrease
slightly.
• Without the construction of the pipeline (added $$ for new
construction), the tax rate would have been $3.03. New
construction is a one year increase. That would have been a
loss of approximately $155,000.
• Increase in utilities from the pipeline will cause state
formula money to decrease.
Financial Considerations
• Student safety issues include making sure doors,
windows, and cameras are secure.
• Entrances to buildings needs to be upgraded with
safety glass and other safeguards so building is
secure.
• Text, Twitter, Instagram, other social media, and
phone system need to be upgraded and used to
enhance and improve the safety alert system across
the district.
• Sidewalks and drives need to be improved to serve
as efficient means for access by emergency services.
District officials are joining with Marshall city
officials to write a grant for this type of funding.
Financial Considerations
• Salaries and benefits are 83% - 87% of schools’
budgets.
• Steps for longevity in the district are $680 per
year.
• Steps for higher education are between $850
and $1000.
• If the base is increased, that amount of increase
will be added to each cell. To calculate the
increase to the budget, multiply the amount of
increase to the number of people in each cell.
Financial Considerations
Transition to Designated Schools
1st phase: Fourth grade moved into buildings at no
cost.
2nd phase: There will be no cost to move 1st and 2nd
grades into buildings.
3rd phase: Kindergarten and 5th grades apprx. costs:
• Moving 3 trailers
• Lease of 3 new trailers for three years
• Costs:
- First year: $53,5000
- Second year: $22,500
- Third year: $22,500
Financial Considerations
Facilities renovation and repair
• Every building in the Marshall district has
roof issues with mold and moisture in some
buildings as the result.
• A rough estimate for repairs to the roofs in
the district is $151,000.
• We are in the process of getting quotes for
a permanent sealer for all buildings. (The
high school estimate is apprx. $1,000,000.)
Financial Considerations
Facilities renovation and repair
• Other issues:
- Air conditioners
- Boilers
- Water heaters
• Mr. Faber and Mr. Moore are in the process of
auditing our grounds and facilities to give us a
comprehensive report of needed upgrades.
• We have spent $77,275 on upgrades and repairs
Additional work that was not anticipated will be
approximately another $150,000 before June.
Financial Considerations
The district offices need new technology to link
building to building and to meet the demands
of a digital world.
• Requisitions, purchase orders, personnel
requests, are written or typed by hand.
• Budget numbers or balances are not available on
a network across the district.
• Personnel could be much more efficient with
modern technology.
• The approximate start-up cost for an updated
comprehensive business system is $45,000.
Financial Considerations
District officials must keep local businesses,
civic groups, government, and agencies in
mind when securing
• Partnership with the community is critical.
Neither the school or the city of Marshall can
thrive without the other.
• MPS needs to shop and use local talent and
companies, whenever fiscally possible, in
making purchases and hiring services.
• The community should be involved in budget
considerations, including facilities decisions.
To finance improvements,
• Districts ask voters to approve an
increase to the tax levy or to pass a
bond issue.
• To increase salaries, a tax levy is
required because the expenditure
will be permanent.
To finance improvements,
• To repair or build facilities, districts sell
bonds as a 20 year loan. By law, the
district is required to pay back the
money by levying a tax in Fund 3.
• Money is intercepted from the state
funding formula and placed in a third
party institution for repayment of bonds.
• With a levy of $3.12, it is very difficult to
move money to Fund 3 so money can be
borrowed.
Financial Considerations
The Board of Education has serious decisions to
make in the near future. Members want:
• Funding to repair buildings will cost the
district more than we can cover with the
current budget. As of November, we are
132% of the budgeted amount in Upkeep of
Buildings (roofs). Repair of Equipment
(boilers, etc.) is 118% of the budgeted
amount.
• If we consider sealing roofs, we must repair
the current ones.
Financial Considerations
The Board of Education has serious decisions to
make in the near future. Members are
considering asking Marshall taxpayers to help
with the facilities, safety, technology, and
salaries issues.
• The current tax rate is $3.12. Every 10 cents
raise to the levy equals $160,000. To raise
$1,000,000 the levy must be raised by 63 cents.
• Superintendent suggests considering this
increase and doing so in yearly increments.
Financial Considerations
AREA OF INCREASE
APPROXIMATE COST
Facilities repair
$300,000
Teacher and staff salaries
$300,000
Safety upgrades
$100,000
Technology upgrades
$100,000
TOTAL
$800,000
To raise $800,000, the levy will need
to be raised by 50 cents.
Financial Considerations
The Board of Education has serious decisions to
make in the near future. Members want:
• facilities which Marshall parents trust are
safe for their children
• Marshall to be the district where people
compete for teaching and staff work
• to recruit and retain “rock star” teachers
• adequate technology so staff, teachers, and
students can be as successful as possible
• MPS to be the pride of Marshall
Questions?