How to Fill Out an Eagle Project Workbook

Eagle Scout Leadership
Service Project Workbook
2014 Printing
Blackhawk Area Council Advancement Committee
Dr. Roland J. Barnes, Committee Member & Life to Eagle Co-Chair
Michael R. Lumpp, Committee Member & Life to Eagle Co-Chair
Rev 07/20/14
There was a Scout young and simple. Then he grew up.
When he was young he was eager to learn.
Now he can’t wait to tell you what to do.
In the last encounter we can get even.
We hand him the Eagle Service Project Workbook.
There was silence; and confusion swept over the face.
And we saw that it was good.
• Don’t forget the help of your Scoutmaster, Life to Eagle
Coordinator, and Advancement Chair. Speak to all of
• Pick an Eagle Coach from your unit, your district, or your
council to aid and guide you in the planning of your
project. Preferably with expertise in the area that your
project is concentrated.
• This individual becomes your safety net throughout the
process. Do not be afraid to use him/her.
• We at council also stand behind you to serve your unit and
you. If your unit or you have need of us we are only a
phone call away.
• Read everything before doing anything!
Remember Scouting is fun with a
purpose. It is an adventure. Like
so many things getting them
started is the hardest step. Out
of fear and doubt comes
courage and determination. The
final metamorphosis begins. If it
was easy everyone would be
doing it. That’s why roughly 4
out of every 100 are still
standing when they close this
workbook. Now for those who
dare, let’s open it.
As you begin Mr. Brock asks that
you consider the meaning
behind the Life patch that you
now wear. Not only does it
represent health and fitness but
it also stands for the spirit of
caring and giving that’s behind
the Eagle Scout service project.
Service to other people is what
Scouting is all about.
This workbook can only be
downloaded online. Please use the
following link:
resources.aspx. If need be it can
also be obtained from your local
council service center. Remember to
download the latest revision of item
#512-927. The workbook includes
four forms: a proposal, a final plan,
a fundraising application, and a
project report.
At the top appears the definition
of requirement 5 as it appears
on the Eagle Scout Application.
The purpose of an Eagle Project
is to develop leadership by
providing service; “to help other
people at all times.” Choosing a
project to benefit any religious
institution, any school, or your
community including the
“community of the world.”
Watch for the restrictions at the
bottom of the page. No
changes are authorized to the
National asks that the Scout and
his parents or guardians review
this information. This page
indicates that the information
concerning the Eagle Scout
service project is the same
provided to everyone involved.
This serves to level the playing
field and ensures that all the
requirements are applied fairly
to all Scouts. National also
provides a heads up on what a
Scout should expect as he goes
through this process. The
responsibility for success belongs
to the Scout and the final
evaluation is left to the Board of
This information is provided
by National to address
some of the most common
questions that arise. It also
serves to define terms and
expectations. Overall
National has tried to take a
process which had become
very subjective and make it
more objective and by so
doing place the rank of
Eagle Scout back where it
• Scouts need to complete the Project Proposal and Project
Report sections.
• The Final Plan section is not a requirement but is STRONGLY
• Coaches are highly recommended but it is the Scout’s option to
have one.
• Coaches are there to “coach” not “manage.”
• The following are important examples of ways in which the
coach can influence a Scout’s project:
Meet with a Scout after his proposal has been approved but before
work begins on the final plan.
Ask the Scout to describe how he will plan the project, then offer him
advice accordingly.
Emphasize those elements of a plan that, if ignored, could stop work
or create health and safety issues.
Remind the Scout to share his plan with the project beneficiary; the
beneficiary should be fully aware of what will be done. Note that a
final plan for an Eagle Scout service project is between the Scout and
the beneficiary. Coaches do not approve final plans.
• The following are important examples of ways in which the
coach can influence a Scout’s project:
Be available to the Scout as a consultant, should he have questions
about the planning process.
Meet with the Scout to review his final plan; discuss its strengths,
weaknesses, and risks; and suggest critical improvements.
Discuss the project report with the Scout and offer advice on how to
make a strong presentation at his board of review.
The next six pages of this section
cover the project proposal form.
It is required. As you add your
information in the various boxes
they should expand to
accommodate what you provide.
Your proposal must be
completed first and must
meet the “Five Tests” as
listed. Remember your
proposal is only the
beginnings of planning.
Most of your planning will
come in the final plan.
Remember that you cannot
begin your project until all
approval signatures are
This is a complete list of all of
the contact information that you
will need. It looks intimidating
but it really isn’t. All of the
contact information that you will
need will be kept here in one
spot for reference. The BSA PID
No. is found on each Scout’s
membership card. It is also on
the unit’s charter. If at any time
you have a question stop and
ask it. If you need clarification,
seek it. This approach will solve
a lot of problems along the
Blackhawk Area Council
2820 McFarland Road
Follow each section carefully and
provide the information that is
asked for. This is the beginning of
your planning. The beginning of
your demonstration of taking
responsibility and showing your
leadership in the service of
others. Remember that whatever
you put in this workbook reflects
on you and your character.
Suggestion: from the first time that
you talk about your project idea
keep a journal. It will be a running
time line of how many hours are
put in on your project. In it keep
who you talked to, what was
discussed, where and when you
met, and how long you met. Any
time that you did anything with the
project and how long you did it
should be logged in this journal.
This will prove to be invaluable as
you tie any loose ends up as you
complete your project.
Fundraising application?
Here is one of the two most
important pages in the workbook.
As you complete this section for
your project proposal here is where
you find your approval signatures.
The first is yours. You are signing a
promise. Here those others who
sign must understand exactly what
it is they are signing and by doing
so committing to. Without these
signatures your project goes no
further! The order presented is
recommended. You must provide a
copy of the “Navigating the Eagle
Scout Service Project, Information
for Project Beneficiaries” and check
that you have done so.
Check Guide to Safe Scouting and the “Sweet 16 of BSA Safety.”
Fifth and LAST
• Since an Eagle Scout service project is a unit activity, unit
leadership has the same responsibility to assure safety in
conducting a project as with any other unit activity.
• Guide to Safe Scouting #34416
• .
• Sweet 16 of BSA Safety
• .
Use this final plan section (next
six pages) as a tool for your use.
Even though it does not need to
be approved or signed its
proper completion will
significantly help you in
successfully completing your
Board of Review. This shows how
you have done the required
planning and development.
Therefore you are strongly
encouraged to complete the final
plan and go over it with your
project coach and beneficiary.
As you fill in these sections, like
before, if you need more room
you may attach as many pages
as you need. You should have
sufficient detail such that if you
provided the final plan to
someone that you have never
met before, that individual could
complete your project as you
had envisioned it.
From the project phases on the
previous page now you move on
to the actual step-by-step
chronology or methodology.
Attach any plans, diagrams,
pictures, etc., that will help you
to succeed. Investigate permits
and permissions and finally list
your materials.
Starting with your materials list
and on through your supplies,
tools, expenses, and revenue
raised you are creating a
complete accounting for your
project. For the solicitation of
potential donors a Solicitation
Letter is suggested. This helps to
show your leadership skills.
Do not underestimate the
importance of this information.
Recommend Solicitation
Letter for potential donors.
Now you are being asked to
show your individual leadership
to specific instances like briefings
and assigning tasks. Show how
you will handle the logistics
required for the planning,
development, and completion of
your project.
Safety is critical. National wants
to see how you plan to provide
safe working conditions for your
volunteers and what you plan to
do if an unforeseen event
happens. Be prepared! Also
show your contingency plan or
“Plan B.” Your “just in case”
scenario. Include here any
comments from your project coach
as you present your final plan to
your beneficiary. The beneficiary
approves the final plan, not your
Before completing this section
National wants you to read the
“Procedures and Limitations on
Eagle Scout Service Project
Fundraising” on page B. You
must obtain approval from the
project beneficiary to raise
money on their behalf. You also
need approval from your unit
leader and Council. This form
must be submitted two weeks
before your fundraising efforts
are to start.
Solicitation Letter
Youth cannot sign contracts!
This fundraising application must
be used in securing donation of
materials as well as raising
monies from outside sources.
Make sure that the eight
standards listed are met. This
application is not necessary for
contributions from the candidate,
his parents or relatives, his unit
or its charted organization,
parents or members of his unit,
or the beneficiary. All left over
funds, regardless of the source,
goes to the beneficiary upon
This section is required. The next
four pages of this form are
completed at the conclusion of
your project. Provide the
information asked for and be
prepared to discuss your
responses with the members of
your Board of Review.
The Description, Changes and
Leadership sections have been
a traditional point of focus for
the Board of Review. Be
The Service Project Data is
collected by National. This is
used to show how BSA is
achieving its good citizenship aim.
Attach any after photographs on
the next page and any other
documentation that you think
would be helpful for your Board
of Review.
• Any Scout or Scouter who participates in a service project—
Eagle Scout service projects included—that has a significant
impact on the community in any one of the following three
dimensions may qualify as a “Messenger of Peace” and wear
the Messenger of Peace ring patch available from Scout shops.
1. The personal dimension: harmony, justice, and equality.
2. The community dimension: peace as opposed to hostility or
violent conflict.
3. Relationships between humankind and its environment:
security, social and economic welfare, and relationship with
the environment.
• Since Eagle Scout service projects are conducted for religious
institutions, schools, or the community—and would thus directly
or indirectly impact one of the three dimensions—almost all
Eagle projects would certainly qualify as Messenger of Peace
• Thus, when reporting project hours through the Journey to
Excellence service hours website, “Messengers of Peace” should
be selected as one of the categories for the project description.
• For more information about Messengers of Peace, please visit: .
This is the second most
important page in the
workbook. Your completion
signatures are found here.
Your signature, the
beneficiary’s and your unit
leader’s are required. Again
attach here any photographs
or other documentation that
you feel would be helpful.
This is the information that
you are expected to
provide to and discuss with
your project beneficiary.
National wishes to enlist
their help to provide you
with a positive project
By enlisting the help of the
beneficiary directly
National provides critical
information to inform them
of just what is expected
from an Eagle Scout
Candidate. This information
is found at the back of your
• Eagle Scout projects must be evaluated primarily on impact,
benefit, and the leadership provided.
• There must also be evidence of planning and development.
• In rare instances, the unit leader or project beneficiary may
choose not to approve a completed project.
• The Eagle candidate may be requested to do more or start over with
a new project.
• The Scout may choose to meet these requirements, or to complete an
Eagle Rank application and submit his project workbook without final
• He must be granted a Board of Review, should he request it.
• If a youth foresees that, due to no fault or choice of his own, he
will be unable to complete the Eagle Scout rank requirements
before age 18, he may apply for a limited time extension.
• These are rarely granted and reserved only for work on Eagle.
1. The member joined or rejoined—or became active again
after a period of inactivity—but not in time to complete all
requirements before turning 18.
• The Boy Scouts of America will welcome Scouts back after periods of
• However, all time-oriented requirements must still be met.
2. A circumstance came to exist that now precludes completion
before the deadline.
3. The circumstance is totally beyond the control of the youth
4. The circumstance is severe and not the norm of the Scout’s life.
• In most cases, Scouts are expected to overcome life’s ordinary trials.
• Cause for an extension normally requires an extraordinary
circumstance uncommon to the youth.
• Scouts with permanent and severe disabilities such as those described in
section 10, “Advancement for Members With Special Needs,” have the
opportunity to be registered beyond the age of eligibility.
• They do not need to request an extension.
5. The circumstance could not have been planned for or
• If it is health-related, it should have been unforeseen and of recent
onset, or a complication or intensification of an ongoing issue.
• These are not precise tests.
• Each case is considered individually.
• “Request for Extension of Time to Earn Eagle Scout Rank,” found in appendix of The Guide to Advancement.
• See steps for filing and processing an appeal
• Email:
• Mail:
National Advancement Team
Program Impact Department, S209
1325 West Walnut Hill Lane
P.O. Box 152079
Irving, TX 75015-2079
Guide to Advancement 2013, No. 33088
Scoutmaster Handbook, No. 33099
Boy Scout Handbook, No. 33105
Boy Scout Requirements Book, No. 616-334
Guide to Safe Scouting, No. 34416: .
• “Sweet 16 of BSA Safety”: .
• Eagle Scout Leadership Service Project Workbook (Latest Revision available
only online), No. 512-927
• Eagle Scout Rank Application (Latest Revision available only online), No.
• BSA National Website:
• NESA Website:
White Eagle
• Arrowhead District Advancement Chair
• Daniel M. Frommelt
• Phone: 608-732-8536
• Email:
• Arrowhead District Life to Eagle Coordinator
• Chris Brunette
• Phone: 608-315-0042
• Email:
• Sycamore District Advancement Chair
• Grace Esche
• Phone: 847-846-3454
• Email:
• Sycamore District Life to Eagle Coordinator
• Same
• Wanchanagi District Advancement Chair
• Connie Snyder
• Phone: 815-234-5417
• Email:
• Wanchanagi District Life to Eagle Coordinator
• Ida Bolen
• Phone: 815-239-2634
• Email:
• Wetassa District Advancement Chair
• Liz Hollis
• Phone: 815-233-4870
• Email:
• Wetassa District Life to Eagle Coordinator
• Same
• White Eagle District Advancement Chair
• Ray Gruber
• Phone: 815-732-6807
• Email:
• White Eagle Life to Eagle Coordinator
• Deb Slager
• Phone: 815-946-2255
• Email:
• Blackhawk Area Council Advancement Committee & Life to
Eagle Co-Chair
• Dr. Roland J. Barnes
• Phone: 815-344-9118
• Email:
• Blackhawk Area Council Advancement Committee & Life to
Eagle Co-Chair
• Michael R. Lumpp
• Phone: 815-344-1088
• Email:
rjb (SCTEF) 2008
Revised 07/20/14