PINE CREEK SCHOOL DIVISION
2014 – 2015 DRAFT
BUDGET PRESENTATION
INTRODUCTION
Board of Trustees
Ward 1 –Marlene Craik (Vice-Chair)
Ward 2 –Diedrich Toews
Ward 3 –Loreley Fehr (Chair)
- Wanda Toth
Ward 4 –Arlene Jarema
- Brian Peill
Ward 5 –Daryl Hrehirchuk
- Clint Rogers
- Jim Boaz
INTRODUCTION
Senior Admin





Superintendent – Brian Gouriluk
Secretary -Treasurer – Jodi Joss
Maintenance Coordinator – Lloyd Hall
Transportation Coordinator – Don Hickey
Student Services Coordinator – Michelle Marriott
AGENDA
PCSD Budget Development Process
 Enrolment Review
 Parent Advisory Council Surveys
 Pine Creek Challenges
 Pine Creek Successes
 Funding Review
 2014/2015 Budget Priorities
 2014/2015 Budget Overview
 Special Requirement Review
 Questions
 Refreshments
PCSD Budget Development
Process
PCSD POLICY DBD - SCHOOL DIVISION BUDGET PREPARATION
The Board will endeavor to ensure deliberations and decisions
related to developing a budget to suppor t the Division’s Vision,
Mission and Beliefs. The Board of Trustees shall plan and approve an
annual budget within the timelines and authorities established by
the Public Schools Act.
The Board will consider, assess and prioritize factors as presented
by Board Committees, the Senior, School and Divisional
Administration and the public related to staf fing, educational
Programs, administrative suppor ts and operations and including
salaries and benefits, ser vices, supplies, fiscal and capital .
TIMELINE
MEETING DATES
RESPONSIBILITY
ACTIVITY
SEPTEMBEROCTOBER
Senior Admin
-complete prior year Financial
Statements
NOVEMBER
Senior Admin
-enrolment projections for following
year
-budget meetings with School
Principals
-invitations extended to PCTA,
CUPE, PACs, RMs and Town
Councils to make presentations to
provide input on programs and
budget to the Board
TIMELINE
MEETING DATES
DECEMBER
JANUARY
January 14/14
January 28/14
FEBRUARY
February 11/14
February 25/14
February 27/14
RESPONSIBILITY
ACTIVITY
Senior Admin
-budget meetings with Senior
Administration staff
Board
-budget priorities/proposals review
-draft budget reviews
Board
-draft budget reviews
Board
-Provincial Funding announcement
review
-draft budget reviews
Board
-finalize proposed budget
-advertise proposed budget
Board
-public presentation of proposed
budget
TIMELINE
MARCH
MEETING DATES
RESPONSIBILITY
ACTIVITY
March 11/14
Board
-approve budget
March 15/14
Sec-Treas
-Special Levy Notices sent to
RMs and Towns
March 31/14
Sec-Treas
-Budget submitted to Province
-advertise finalized Budget
Enrolment Review
ACTUAL 2012/2013 TO 2013/2014
School
Austin Elementar y
Gladstone Elementar y
Langruth Elementar y
MacGregor Elementar y
Plumas Elementar y
MacGregor Collegiate
William Mor ton
West Plains Colony
Beaver Creek Colony
Cascade Colony
Emerald Colony
Muller Colony
Hidden Valley Colony
Forest Home Colony
Total
1 2/13
1 20.5
136.5
45.0
251 .0
30.5
208.0
142.0
35.5
20.5
7.0
9.5
28.5
27.0
15.5
1077.0
13/14
117.0
139.5
45.5
236.0
30.5
201 .0
134.0
43.0
21 .0
8.0
10.5
26.0
34.5
13.0
1059.5
Dif ference
-3.5
+3.0
+0.5
-15.0
+0.0
- 7. 0
-8.0
+ 7. 5
+0.5
+1.0
+1.0
-2.5
+ 7. 5
-2.5
- 17. 5
-2.9%
+2.2%
+ 1 .1 %
-6.0%
+0.0%
-3.4%
-5.6%
+ 21 .1 %
+2.4%
+1.9%
+10.5%
-8.8%
+ 27. 8 %
- 16 .1 %
-1.6%
SEPTEMBER 30, 2013 ENROLMENT
School
K
1
2
3
4
5
6
7
8
9
10
11
12
Total
FTE
Austin Elementary
5.0
13.0
13.0
20.0
16.0
14.0
11.0
13.0
12.0
117.0
Gladstone
Elementary
8.5
18.0
13.0
20.0
16.0
9.0
15.0
18.0
22.0
139.5
Langruth
Elementary
2.5
3.0
4.0
8.0
5.0
4.0
8.0
2.0
9.0
45.5
MacGregor
Elementary
15.0
24.0
28.0
30.0
23.0
32.0
29.0
27.0
28.0
236.0
Plumas Elementary
2.5
7.0
2.0
6.0
1.0
3.0
4.0
5.0
30.5
MacGregor
Collegiate
47.0
52.0
42.0
60.0
201.0
William Morton
Collegiate
23.0
34.0
39.0
38.0
134.0
7.0
4.0
6.0
4.0
2.0
3.0
1.0
1.0
1.0
21.0
1.0
1.0
2.0
2.0
8.0
West Plains
2.0
3.0
2.0
Beaver Creek
1.0
1.0
3.0
Cascade
2.0
Emerald
1.5
Muller
Hidden Valley
1.0
0.5
Forest Home
TOTALS
1.0
4.0
3.0
1.0
1.0
6.0
5.0
1.0
40.5
78.0
66.0
5.0
94.0
4.0
2.0
5.0
1.0
1.0
2.0
4.0
3.0
1.0
4.0
3.0
5.0
2.0
1.0
1.0
75.0
75.0
85.0
1.0
1.0
3.0
4.0
3.0
3.0
1.0
2.0
1.0
7.0
2.0
66.0
94.0
83.0
43.0
1.0
10.5
3.0
26.0
34.5
2.0
1.0
3.0
13.0
106.0
93.0
104.0
1059.5
PROJECTED 2013/2014
TO PROJECTED 2014/2015
*BASIS FOR BUDGET PLANNING
School
Austin Elem.
Gladstone Elem.
Langruth Elem.
MacGregor Elem.
Plumas Elem.
MacGregor Collegiate
William Morton
West Plains Colony
Beaver Creek Colony
Cascade Colony
Emerald Colony
Muller Colony
Hidden Valley Colony
Forest Home Colony
Total
13/14
119.5
142.0
49.5
239.0
31 .0
203.0
138.0
39.0
21 .0
8.0
10.5
26.0
30.5
13.0
1070.0
14/15
117.5
137.0
43.0
230.5
29.0
185.0
130.0
40.5
22.0
9.0
13.5
26.0
32.5
10.0
1025.5
Difference
-2.0
-5.0
-6.5
-8.5
-2.0
-1 8.0
-8.0
+1 .5
+1 .0
+1 .0
+3.0
+0.0
+2.0
-3.0
-44.5
-1 .7%
-3.5%
-13.1%
-3.6%
-6.5%
-8.9%
-5.8%
+3.8%
+4.8%
+1 2.5%
+28.6%
0.0%
+6.6%
-23.1%
-4.2%
PROJECTED SEPTEMBER 30, 2014 ENROLMENT
School
K
1
2
3
4
5
6
7
8
9
10
11
12
Total
FTE
Austin Elementary
6.5
9.0
14.0
13.0
20.0
17.0
14.0
10.0
14.0
117.5
Gladstone
Elementary
8.0
18.0
16.0
13.0
22.0
15.0
10.0
16.0
19.0
137.0
Langruth
Elementary
2.0
5.0
3.0
4.0
9.0
6.0
4.0
8.0
2.0
43.0
MacGregor
Elementary
7.5
30.0
24.0
28.0
30.0
23.0
32.0
29.0
27.0
230.5
Plumas Elementary
1.0
5.0
7.0
2.0
6.0
1.0
3.0
4.0
0.0
29.0
MacGregor
Collegiate
40.0
48.0
52.0
45.0
185.0
William Morton
Collegiate
34.0
23.0
33.0
40.0
130.0
7.0
4.0
3.0
2.0
40.5
2.0
3.0
1.0
1.0
22.0
1.0
1.0
2.0
9.0
1.0
13.5
3.0
26.0
West Plains Colony
0.5
4.0
3.0
2.0
Beaver Creek
1.0
2.0
1.0
3.0
Cascade
1.0
4.0
Emerald
1.5
3.0
Muller
Hidden Valley
1.0
0.5
1.0
Forest Home
TOTALS
1.0
4.0
3.0
1.0
1.0
6.0
5.0
1.0
29.5
81.0
77.0
66.0
5.0
97.0
4.0
2.0
5.0
1.0
1.0
2.0
4.0
3.0
1.0
4.0
3.0
5.0
2.0
1.0
1.0
76.0
76.0
85.0
1.0
1.0
3.0
4.0
3.0
3.0
1.0
2.0
1.0
4.0
2.0
68.0
92.0
84.0
32.5
2.0
1.0
10.0
99.0
95.0
1025.5
PINE CREEK ENROLMENT HISTORY
FTE Enrolment
FTE Enrolment
1250
1200
1150
1100
1050
1000
950
900
05/06
06/07
07/08
08/09
09/10
10/11
11/12
12/13
Total reduction of 205.0 FTE, or 16.7% from 2005/2006 to 2014/2015
Over the 10 years, average of 20.5 FTE loss per year
13/14
14/15
Projected
PROVINCIAL ENROLMENT HISTORY
FTE Enrolment
FTE Enrolment
190000
188000
186000
184000
182000
180000
178000
176000
174000
03/04
04/05
05/06
06/07
07/08
08/09
09/10
From Manitoba Education Enrolment Reports
Total reduction of 6,764 FTE, or 3.7% from 2003/2004 to 2012/2013
10/11
11/12
12/13
Parent Advisory Council
Surveys
PARENT ADVISORY COUNCIL SURVEY
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
Technology
Class size
Early Years Education
Physical Education
Literacy
Music/Band
Arts
Other Languages
Transition to High School / University
Extra-Curricular activities
Maintaining Taxes
Maintenance of Facilities
Transportation services
Other
Other
AES
GES
PES
LES
MES
Technology
5
2
4
6
4
1
Class Size
4
5
6
3
2
Early Years Education
2
4
8
2
2
11
Physical Education
6
6
5
6
5
5
Literacy
1
1
2
4
1
Music / Band
7
7
1
6
6
6
Arts
8
13
3
6
7
10
14
12
8
12
11
11
8
Other Languages
Transition to High
School / University
3
2
WMCI
3
11
1
4
10
12
3
13
12
13
13
9
9
9
9
7
Transportation
Services
10
7
10
8
Other
3
Extra-Curricular
Activities
Maintaining Taxes
Maintenance of
Facilities
Other
9
5
MCI
1
3
Pine Creek Challenges
 Declining Enrolment and small schools
 Retaining and attracting students
 Growing administrative responsibilities in schools
(Learning to Age 18)
 Uncertainty with Provincial Support (20K3, Formula
Guarantee Grant, TIG)
 Aging School Buildings
 Changing student needs requiring School
reconfiguration
 Access to up to date technology for learning and
administrative needs (high school courses)
 Increase of social/emotional needs of students
increasing the need for support without the proper
funding
 Changing Provincial policies offloading more on Schools
(restricting Level 2 and Level 3 funding approvals )
 Unfunded outside agency requirements and regulations
 Workplace Safety & Health
 Learning to Age 18
 K-3 Class size
 Increasing costs to support employee groups
 substitute costs
 Costs of benefits (sick days, employee leaves, etc.)
 Professional Development costs
 Supplementary Employment Benefits
Pine Creek Success
 Continue to upgrade technology in schools
 Upgrading bandwidth at schools
 Upgrading wireless networks within schools
 Additional Technical support for our schools
 Establishment of Learning to Age 18 Teacher Leader
position
 Creation of Numeracy Coach position and Numeracy
Cohort
 Workplace Safety and Health Consultant continuing
 Continuing to improve training and orientation for
employees regarding WSH
 Continued with contracted Substitute Teacher model which
has proven ef fective in addressing the shortage of supply
teachers available
 Divisional PD Committee continues to take a leading role in
Divisional in-servicing and professional development
 Technology in Teaching Committee continues to lead in
improving teaching and learning through the use of
technology in the classroom
 Building upgrades
 Maintenance Shop - better storage for maintenance
equipment, tools and vehicles
 Installing Security Equipment in all schools to better monitor
and protect staff and students
 Installed new intercom system at WMCI for better
communication with all classrooms
 Improving technologies to better serve employees –
giving employees online access to their pay stubs, T4
statements and benefit balances
 Updated Division website and in the process of updating
all School websites
Funding Review
Manitoba News Release - Januar y 30, 2014
PROVINCE MAINTAINS COMMITMENT TO STUDENTS AND FAMILIES,
INCREASES EDUCATION FUNDING BY T WO PER CENT
Minister Urges School Divisions to Exercise Budgetar y Restraint, Keep
Taxes Low for Manitoba Families
The Manitoba government continues its strong commitment to providing
students with a quality education by increasing funding to Manitoba
schools by an additional $24.4 million or two per cent, the rate of
economic growth, Education and Advanced Learning Minister James
Allum announced today.
"As we have seen around the world and right here in Canada, economic
uncer tainty has led many jurisdictions to cut or freeze funding for
education. The opposition is calling for the same cuts here in
Manitoba," said Minister Allum. "Our government will not repeat the
mistakes of the previous government which cut education funding,
leading to overcrowding and layof fs for more than 700 teachers. Instead,
we are finding ef ficiencies and administrative savings across government
depar tments that allow us to keep investing in what matters most."
Total funding for public education announced today will increase to
$1 .2403 billion from $1 .2159 billion. This means overall funding has
increased $469.3 million or 60.9 per cent since 1999.
Targeted funding for three new initiatives will provide students more
oppor tunities to succeed, advance to higher learning and find good jobs
here in Manitoba, the minister said. They are:
* new targeted funding to help students get back to basic math, science
and reading skills so they can have greater academic success in all areas;
* new targeted funding to help students explore career oppor tunities and
gain valuable skills training while still in high school, preparing them for
post-secondar y education and good jobs; and
* additional funding to provide students with state -of-the-art equipment
to learn the high-demand skills they need to get good jobs in Manitoba's
growing economy.
The minister noted these new programs are focused on education quality
by providing targeted funding to help struggling students succeed and
advanced students excel while at the same time advancing a critical par t
of the government's skill strategy
"We continue to work with school divisions to ensure they have the
financial suppor t they need to provide their students the best education
possible," said the minister. "We are able maintain this strong
commitment to education because we have found responsible ways to
reduce administrative spending while keeping life af fordable for families.
I am urging school divisions to do the same by exercising restraint and
managing expenditures in their budgets, which will in turn keep proper ty
taxes low for Manitoba families."
FUNDING REVIEW
What does this mean for Pine Creek School Division?
$15,000 or 0.2% increase in Funding
2014/2015 Estimated Funding = $7,569,228
2013/2014 Actual Funding = $7,554,228
FUNDING REVIEW
2014 / 2015 Provincial Funding
Base Support
$ 3,939,385
Categorical Support
Equalization Support
Formula Guarantee
School Building Support
Quality Education Initiative Fund *
Career Development Fund *
Total
$ 1,627,607
$ 1,833,231
$
61,265
$
73,200
$
7,500
$
7,500
$ 7,569,228
*New funds introduced for 2014/2015
FUNDING REVIEW
Dif ference in Funding from 2013/2014
Base Support
Categorical Support
Equalization Support
Formula Guarantee
School Building Support
Technology Ed. Equip Replacement
Quality Education Initiative Fund
Career Development Fund
Total
($
($
$
$
$
$
$
$
$
25,207)
14,575)
11,361
31,181
240
0
7,500
7,500
15,000
-0.7%
-0.9%
0.6%
103.6%
0.3%
0%
100.0%
100.0%
0.2%
SUPPORT HISTORY
Base Support
Categorical Support
Formula Guarantee
School Building Support
Equalization Support
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
09/10
10/11
11/12
12/13
13/14
14/15
FUNDING REVIEW
Funding Highlights for Pine Creek:
 Instructional Support Grant decrease of $29,483 or
-1.4% due to enrolment decline
 Additional Instructional Support for Small Schools Grant
decrease of $1,161, or 1.7% due to enrolment decline in
small schools
 Once again the Province is not including Hutterian Colony
schools in this formula calculation
 Level II and Level III rates unchanged from 12/13
Funding
- Level II $9,220
- Level III $20,515
FUNDING REVIEW
 Enrolment Change Grant decrease of $23,115, or 33.7%
 12/13 to 13/14 = 23.2 FTE decrease
 13/14 to 14/15 = 15.3 FTE decrease
 Early Literacy Intervention Grant increase of $3,933 or 10.5%
due to an increase in Rate from $2,475 to $2,565
 Formula is based on 20% of Kindergarten enrolment
 Equalization Support increase of $11 ,361 or 0.6%
 PCSD unsupportable expenditures increased $462,827, or 6.5%
 The province increased the Equalization Factor from 62% to 64% of
unsupportable expenditures
 Pine Creek’s Equalization factor reduced due to an increase in
Assessment per resident pupil
 Support Per Eligible Pupil = $ 7,151 ($7,035 in 13/14), $116,
or 1 .6% increase
FUNDING REVIEW
Provincial Funding
Pine Creek’s Funding
Instructional Support
Instructional Support
Grant Rate = $1,927 per eligible pupil
2014/2015 = $2,041,657
*rate unchanged since 2008/2009
• Teaching salaries in 13/14 were
$6,176 per FTE
• Province’s Grants covered 35% of
costs
FUNDING REVIEW
Provincial Funding
Pine Creek’s Funding
Professional Development Grant
Professional Development Grant
Grant Rate = $46 per eligible pupil
2014/2015 = $48,737
*rate unchanged since 2007/2008
• In 2012/2013 PCSD spent $167,035
in Professional Development
• Provincial grant covered 30% of
actual costs in 12/13
FUNDING REVIEW
Provincial Funding
Pine Creek’s Funding
Special Needs: Level 2 and Level 3
Special Needs: Level 2 and Level 3
Level 2 Grant Rate = $9,220
Level 3 Grant Rate = $20,515
A Level 3 Student requiring full EA
Support in 2014/2015 is estimated to
cost PCSD $27,387.
*rate unchanged since 2011/2012
Provincial Grant shortfall of $6,872
($4,704 in 13/14) or 25%.
- Provincial funding not keeping pace
with the needs
FUNDING REVIEW
Provincial Funding
Pine Creek’s Funding
Information Technology
Information Technology
Info Tech Grant = $63,570
In 2012/2013 Pine Creek spent
$152,220 upgrading Information
Technology in the Division, or $141.34
per FTE
Provincial Grant covered 42% of costs.
FUNDING REVIEW
2014 / 2015 Estimated Revenues
Provincial Government
$ 7,569,228
Other Provincial Support
$ 220,249
General Support Grant, misc.
Other School Divisions
$
28,600
Transfer Fees for School of Choice
Private Organizations and Other
$
42,000
Rebates, refunds, First Nations, interest revenue, etc.
Total Estimated Revenue before Special Requirement
$ 7,860,077
2014/2015 Budget Priorities
PRIORIT Y AREAS AND BELIEF
STATEMENTS
Literacy and Numeracy for All, By All (PA1)
 All students can learn and literacy and numeracy are t he basis for
learning. Each teacher, regardless of grade level or subject area
assignment, shares the task of teaching and promoting literacy and
numeracy skills. Ever y employee of the school division takes a role in
building literacy and numeracy.
Plan and Assess with Purpose (PA2)
 Instruction is a complex, purposeful task . Assessment ser ves
dif ferent purposes at dif ferent stages of the learning process.
Purposeful planning o f instruction, learning activities and assessment
must be under taken to meet the diver se needs of our learner s.
Fur thermore, planning and assessing with purpose applies to the
school division and its schools in terms of divisional and school
improvement.
Social Justice and Education for Sustainable Development
(PA3)
 Schools should provide education and oppor tunities that build
awareness of Social Justice and Sustainable Development to motivate
students to become responsible, active citizens o f t heir community,
t heir countr y and t he world .
SUPPORT AREAS
Professional Development (SA1)
 Divisional and in -school P.D. focused o n t he priority areas ;
oppor tunities for staf f to access outside P.D. in suppor t of the priority
areas; establishment of Professional Learning Communities model to
suppor t growth in the priority areas. Guidance from Admin Council,
the divisional Professional Development Committee and outside
agencies such as univer sities, Manitoba Education, MASS and the
Manitoba Rural Learning Consor tium (mRLC).
Technology ( SA2)
 The ef fective use of technology and sof tware to suppor t teaching and
learning in the priority areas; the development of the divisional
SharePoint site to connect teachers; use of Web connectivity between
schools, classrooms and the outside world. Guidance from the Admin
Council, Divisional Tech Teaching Committee and outside agencies
such as MERLIN.
Student Ser vices Suppor ts (SA3)
 Provision of classroom suppor ts that enable learning for all s tudents
in the priority areas; the building o f safe, inclusive classroom
environments that instill in students both a sense of responsibility
and a sense of belonging; guidance from the Admin Council, the
Student Ser vices team and outside agencies such Manitoba Education
and the Student Ser vices Administrators of Manitoba.
PRIORIT Y – STAFFING
MAINTAIN SCHOOL ADMINISTRATION (PA2)
Board continues to support increased School Administration
levels to properly address administrative requirements.
AES 1.0 FTE
GES 1.0 FTE
LES 0.35 FTE
MES 1.0 FTE
PES 0.25 FTE
MCI 1.0 FTE
WMCI 1.0 FTE
Colony Schools 0.75 FTE
*removing the connection between enrolment and School Admin
formula to ensure a consistent, adequate level of School Admin time
PRIORIT Y - STAFFING
ADDITIONAL CLINICAL SERVICES (SA3)
Increase Social Work Clinical services to
meet the social/emotional needs of
students
Maintain increased Psychologist position
at 0.5 FTE (0.3 FTE in 12/13)
Maintain budget for contracted Speech
Language services to handle increasing
case loads
PRIORIT Y - STAFFING
LEARNING TO AGE 18 COORDINATOR (PA2 &
SA3)
Maintain 1.0 FTE Learning to Age 18
Teacher Coordinator
to facilitate student involvement in learning
beyond the classroom through such programs
as High School Apprenticeship, Technical
Vocational Initiatives, Career Technology
Studies Internships, credit recovery programs
and alternative credit attainment through
distance learning.
PRIORIT Y - STAFFING
CONTINUE SUPPORT FOR CONTRACTED
SUBSTITUTE TEACHERS (PA2)
In 2012/2013 Budget the Board approved
the employment of 1.5 FTE Contracted
Substitute Teachers to support school
needs
Contracted substitute model has worked
well for the Schools, Board will continue to
support this model in 2013/2014
PRIORIT Y – LITERACY AND NUMERACY
MAINTAIN DIVISION SUPPORT FOR LITERACY
AND NUMERACY (PA1)
Maintain the 0.25 FTE Math Coach to lead
the implementation of best practices in
Numeracy through a PD cohort model
Maintain Division support for Literacy PD
of $8,000
Teachers from Kindergarten to Grade 12 can
access this PD
PRIORIT Y - TECHNOLOGY
INCREASE SUPPORT FOR TECHNOLOGY
(SA2)
Maintain staffing levels in Technology
Department to support technology
initiatives and implementations
Maintaining funds to support Divisional
licensing
Increase Division support to upgrade
Classroom computers for more effective
use of newest technologies (ie. Smart
Boards, Apple TV, etc.)
PRIORIT Y - TECHNOLOGY
TO SUPPORT STUDENT SERVICES (SA2)
Implement new technology for studentspecific planning documents, referral
forms, Individual Transition Plans and
Behavior Intervention Plans
Increase efficiency and promote
collaboration among professional staff to
support Student Needs
PRIORIT Y – MAINTENANCE OF FACILITIES
CONTINUED HIGH LEVEL OF MAINTENANCE
SUPPORT (PA2)
 high standard of maintenance, able to answer
the requests for improvements and upgrades
quite adequately through the Division’s budget
and with the usage of surplus funds
 Continue Division painting rotation – every
school is painted on a 7 year cycle (PES and DO
for 14/15)
 Upgrades to Schools to improve school
environments
 Renovations to schools to answer changing
student needs
 Replace flooring for healthier and comfortable
learning environments
PRIORIT Y – CLASS SIZE
CONTINUED SUPPORT FOR SMALLER CLASS
SIZES (PA1 & PA2)
 PCSD is within the Province’s 20K3 requirements
 PCSD made smaller class sizes a priority in lieu of
accessing Tax Incentive Grants in previous years
 PCSD Pupil/Educator Ratio
2010/2011 = 13.9 (Provincial average 13.7)
2011/2012 = 13.1 (Provincial average 13.7)
2012/2013 = 13.1
 PCSD Pupil/Teacher Ratio
2 010 / 2 01 1 = 16 . 5 ( P r ov i n c i a l av e r a g e 17. 6 )
2 01 1 / 2 01 2 = 1 5 . 6 ( P r ov i n c i a l av e r a g e 17. 6 )
2 01 2 / 2 01 3 = 1 5 . 2
 Pine Creek has received the minimum support from
the Province to supplement efforts to continue to
keep smaller class sizes ($30,000)
PROGRESS IN SAFET Y (PA2 & SA3)
Continue contracted Workplace Safety &
Health Officer for the Division
By June 30 th , 2014 all Schools will have
security systems in place
 AES, LES and MCI currently completed, WMCI, GES, MES
and PES will be completed by the end of 2013/2014
Upgrade intercom systems to ensure
reliable, safe communications in learning
environments
2014/2015 Budget Overview
BUDGET OVERVIEW
REGULAR INSTRUCTION
2014/2015
Increase/Decrease
$8,053,183
($31 ,116)
(0.38%)
 Salary and incremental cost increases
 Decrease in Teaching staff due to enrolment
 Decrease in Support staff due to enrolment
 Maintain School Administration levels
 Decrease in Curricular Materials, Supplies, etc.
due to enrolment
BUDGET OVERVIEW
STUDENT SUPPORT SERVICES
2014/2015
Increase/Decrease
$1 ,463,643
$1 ,352
0.09%
 Projected decrease in Level 2 and 3 students
 Maintain Psychologist position at 0.5 FTE
 Maintain Divisional support for Literacy PD
 Salary and incremental cost increases
 Increase Social Work Clinician position from 1.0
FTE to 2.0 FTE
BUDGET OVERVIEW
COMMUNIT Y EDUCATION AND SERVICES (ECDI)
2014/2015
Increase/Decrease
$13,920
$812
6.19%
 Level of expenses directly related to
increase/decrease in funding
 Increase due a slight increase in enrolment of
Kindergarten students
BUDGET OVERVIEW
DIVISIONAL ADMINISTRATION
2014/2015
Increase/Decrease
$508,470
($33,867)
( 6.24%)
 Salary and incremental cost increases
 Decreasing Trustee seats by 2 – reduction in
indemnity
 Tightened up budgets
OCTOBER
2014
A p p rov e d Wa r d
Boundary
r ev i s i o n s f o r
Pine Creek
School
Division.
Ward 1
Langruth and area 1 Trustee 433 voters
Ward 2
Plumas and area 1 Trustee 660 voters
Ward 3
Gladstone and area 2 Trustees 1099 voters
Ward 4
Austin and area 2 Trustees 1202 voters
Ward 5
MacGregor and area 3 Trustees 1511 voters
9 Trustees 4,905 voters*
*from 2010 Trustee Elections
CURRENT
WARDS/
TRUSTEE
SEATS
Ward 1
Langruth/Plumas and area 1 Trustee 587
voters
Ward 2
Gladstone and area 2 Trustee 1605 voters
Ward 3
Austin and area 2 Trustees 1202 voters
Ward 4
MacGregor and area 2 Trustees 1511 voters
7 Trustees 4,905 voters*
*from 2010 Trustee Elections
APPROVED
REVISION TO
WARD/
TRUSTEE
SEATS
Total Reduction of 2 Trustee Seats
Total Indemnity reduction
$9,027
Overall Board of Trustees Expenses reduction of
5.51%
TOTAL
REDUCTION
BUDGET OVERVIEW
INSTRUCTIONAL AND PUPIL SUPPORT SERVICES
2014/2015
Increase/Decrease
$484,693
$11 ,751
2.48%
 Salary and incremental cost increases
 Maintain Computer Technician positions
 Supplies and resources decrease due to enrolment
BUDGET OVERVIEW
TRANSPORTATION OF PUPILS
2014/2015
Increase/Decrease
$1 ,187,615
($10,781)
(0.90%)
 Salary and incremental cost increases
 Reduced two bus routes from previous budget year
 Pine Creek Travel support Grad
BUDGET OVERVIEW
OPERATIONS AND MAINTENANCE
2014/2015
$1 ,493,450
Increase/Decrease
($1 ,022)
(0.07%)
 Salary and incremental cost increases
 Maintain Major Capital Projects
 Intercom system at MES
 Gym sound proofing replacement at MCI
 Drop ceiling upgrade at WMCI
BUDGET OVERVIEW
FISCAL AND TRANSFERS
2013/2014
Increase/Decrease
$399,503
($6,819)
(1 .68%)
 Decreasing amount of Fiscal Transfer to Bus
Reserve Fund for purchase of Buses
BUDGET OVERVIEW
2014 / 2015 Proposed Budget
$13,605,104
$69,691 or 0.51% decrease
BUDGET OVERVIEW
2014 / 2015 Proposed Budget = $13,605,104
Regular Instruction 59.19%
Student Support Services
10.76%
Community Education and
Services 0.10%
Divisional Administration
3.74%
Instructional and Other Support
Services 3.56%
Transportation of Pupils 8.73%
Operations and Maintenance
10.98%
Fiscal and Transfers 2.94%
BUDGET OVERVIEW
Expenditures by Object
Salaries & Benefits
78.09%
Services 11.12%
Supplies, Materials, &
Minor Equipment 7.67%
Fiscal and Transfers
3.12%
BUDGET OVERVIEW
Operating Surplus
 June 30, 2013 Accumulated Operating Surplus was
$1,069,425 or 8.01% ($1,133,925 or 8.78% in 11/12)
of operating expenditures
 Provincial Government has strongly encouraged
School Division surpluses to be 4% of Operating
Expenses
 Division auditors recommend a surplus of a
minimum of 5%
 Bus Reserve at June 30, 2013 $404,675
BUDGET OVERVIEW
 Operating Surplus
 Board approved additional expenditures from the Accumulated
Surpluses in the amount of $263,968
 Pine Creek is proposing to use $200,000 of Accumulated
Surpluses in the 2014/2015 Budget to reduce Surpluses
 Projected June 30, 2014 Accumulated Surpluses will be
$805,457 or 5.97%
 Projected June 30, 2015 Accumulated Surpluses will be
$605,457 or 4.45%
Purpose of Accumulated Surpluses:
 Decreases borrowing costs
 Allows for emergency expenditures
 Covers uncertainty in energy costs ( ie. fuel, hydro)
 Funds one-time capital cost not funded by the Public Schools
Finance Board (grooming rooms, surveillance systems, etc .)
Special Requirement Review
SPECIAL REQUIREMENT REVIEW
2014/2015 Proposed Budget
$ 13,605,104
Less: Projected Revenue
$ 7,886,331
Less: Accumulated Surpluses
Total Special Requirement
$200,000
$
5,518,145
(0.55%)
(0.57%)
60.0%
(1.77%)
Provincial Funding 55.50%
Other Provincial Revenue
1.81%
Other School Divisions
0.21%
Private Orgs & Other
Sources 0.31%
Accumulated Surpluses
1.47%
Tax Incentive Grant 2.44%
Municipal Revenue 38.34%
SPECIAL REQUIREMENT REVIEW
Municipal Revenue
Portioned School Assessment
- PCSD increased $61 ,738,674 or 20.0%










10/11
11/12
12/13
13/14
14/15
2010
2011
2012
2013
2014
-
$260,176,700 or 32.8% increase
$262,795,440 or 1.0% increase
$304,838,850 or 16.0% increase
$308,246,012 or 1.1% increase
$369,874,686 or 20.0% increase
Mill rate
18.89 mills
18.89 mills
16.94 mills
17.09 mills
14.15 mills
Net Special Levy
$4,910,915
$4,961,512
$5,164,919
$5,268,190
$5,235,246
-Net Special Levy decrease of $28,836 or 0.55%
*1 Mill will raise $369,874.69 in Pine Creek School Division
SPECIAL REQUIREMENT REVIEW
Pine Creek Property Assessment History:
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
165,431 ,590
165,939,800
167,558,810
193,495,560
194,537,670
195,976,150
195,948,340
260,176,700
262,795,440
304,838,850
308,246,012
369,984,686
0.93%
0.31%
0.98%
15.48%
0.54%
0.74%
-0.01%
32.78%
1 .0%
16.0%
1 .1%
20.0%
SPECIAL REQUIREMENT REVIEW
2014 – 2015 Portioned School Assessment
2013
Residential
98,535,430
Farm
129,883,700
Other
80,255,200
Total
308,674,330
2014
122,344,630
162,725,470
85,613,660
370,683,760 *
32,841 ,770
5,358,460
62,009,430
Dif.
% Dif.
23,809,200
24.16%
25.29%
6.68%
20.09%
* Tot a l Sc h o o l As s essment - $ 6 9 9 , 074 a l l oc ated to D SFM fo r s t ude n t s l i vin g w i t h i n P i n e
Cre e k bo un da ri es w h o c h o o se to a t te n d a D SFM Sc h o o l
SPECIAL REQUIREMENT REVIEW
Pine Creek Mill Rate History:
2003/2004
2004/2005
2005/2006
2006/2007
2007/2008
2008/2009
2009/2010
2010/2011
2011/2012
2012/2013
2013/2014
2014/2015
21 .7
21 .7
21 .6
19.0
19.5
20.6
22.7
18.89
18.89
16.94
17.09
14.15
6.90%
0.00%
-0.46%
-12.04%
2.63%
5.64%
9.95%
-16.61%
0.00%
-10.26%
0.87%
-17.12%
How much will my taxes go up?
2013
Assessment
Decription
Farmland - one section
$250,000
Assessment
2014
2013
2014
amount
Increase Assessement Tax Levy Tax Levy of increase
%
80%
rebate
25.29%
$313,225
1,111
1,152
$41
3.7%
$922
Farmland - five sections $1,250,000
25.29%
$1,566,125
5,554
5,762
$208
3.7%
$4,610
Farmland - ten sections
$2,500,000
25.29%
$3,132,250
11,109
11,523
$414
3.7%
$5,000
Commercial
$50,000
6.68%
$53,340
555
491
-$64
-11.5%
Commercial
$100,000
6.68%
$106,680
1,111
981
-$130
-11.7%
Commercial
$250,000
6.68%
$266,700
2,777
2,453
-$324
-11.7%
Residential
$100,000
24.16%
$124,160
769
791
$22
2.9%
$700
Residential
$150,000
24.16%
$186,240
1,154
1,186
$32
2.8%
$700
Residential
$250,000
24.16%
$310,400
1,923
1,977
$54
2.8%
$700
mill rate mill rate
2013
2014
17.09
14.15
*capped
Note 1: The Pine Creek School Division Levy on your taxes can be calculated using the following formulas:
Assessment amount x Portioned Percentage x Mill Rate / 1,000 = levy
Note 2: Portioned Percentages for 2014
Farmland
26%
Residential
45%
Commercial65%
Note 3: There are two types of education taxes levied on property (except farmland which has only the school division levy). The Provincial
Levy is given to the Province and the Division Levy is given to the school division. The above chart only includes the Division Levy.
Note 4: The mill rates used is the average mill rate for the Division. Minor variations in the actual mill rate will occur between municipalities.
NEXT STEPS
Board will pass the Budget at the next
Regular Board Meeting – March 11 th , 2014
Anyone interested in providing the Board
with feedback/input on the 2014/2015
Budget is invited to do so in writing prior to
Friday, March 7 th or by requesting, in
writing (attention Secretary-Treasurer) to
attend the Board meeting as a delegation
Questions / Comments
PINE CREEK SCHOOL DIVISION
2014 – 2015 DRAFT
BUDGET PRESENTATION
Thank You.