FHSAA Compliance Seminar 2014
Ronald Reagan Senior High School

• Possesses a thorough knowledge of all School Board policies and athletic regulations approved by
District/School and is responsible for their implementation
• Administers all school district interscholastic policies and procedures as well as the By-laws and Policies of the
FHSAA, interpreting them for staff where applicable
• Attends all required meetings and FHSAA mandatory district planning meetings

• Attends home athletic contests and/or arranges for proper supervision and event management
• Coordinates attendance of administrative personnel at all home athletic contests
• Presents recommendations for changes in athletic policies and procedures to the school-site principal
• Develops all interscholastic contest schedules and submits to FHSAA/C2C and Officials
• Issues and maintains a record of all contest contracts

• Acts as a tournament manager for all conference and tournament playoff activities assigned to the school
• Cancels, postpones and reschedules contracted contests, officials, and transportation due to inclement weather or other hazardous conditions
•
Ensures that a permanent file of medical examinations, insurance forms, records, parental consent forms, insurance payments, and emergency contact information is maintained for seven (7) years
•
Provides rosters of eligible/qualified student-athletes to head coaches

•
Determines eligibility for all FHSAA Non-traditional Students
•
Determines scholastic eligibility of all candidates for athletic teams and certifies their eligibility in accordance with FHSAA
• Works with the athletic business manager and head coaches to develop the annual athletic budget
• Assumes responsibility for game management at all home interscholastic contests on and off campus
•
Monitors the athletic program to ensure compliance with Title
IX and the Florida Equity Act
• Prepares appeals to the FHSAA Section Appeals Committee
•
Seeks ways to support and finance the athletic program

• FHSAA Website
▫
By-laws of the FHSAA
▫ FHSAA Eligibility and Compliance Webpage
 Webinars - previous and new
 Mentorship from the FIAAA
▫ FHSAA Officials Guidebook
• School Board Rules
• School Polices
•
National Federation of High School Sports Rules Books
• Peer Athletic Directors

• What sports does my school offer?
• Where are the schedules for 2014-2015?
• Are my schedules in C2C?
•
Do I have a password for C2C
• Does my officials association or other entity require membership in a scheduling program?
• How do I get officials?
• How do I pay officials?
• Do I have to use “those” officials?

• Is my school in a FHSAA District?
• If so, what District and how do I know?
▫ FHSAA Website: sports and then assignments
▫
Not all teams are in the same Classification or District
▫ Am I a District Leader?
• How do I find out information about my District
Tournaments?

• Set up a system for checking academic eligibility and collecting forms
• EL02 – Physical Form
• EL03 – Consent and Release
• EL3CH – Consent and Release – Concussion
• EL06 – School Transfer
• EL07 – Home School
• EL10 – Request for Eligibility Ruling
•
EL11 – Section Appeals

• Age verification
• Academic verification
• Practice verification – Acclimatization
•
C2C
▫ Athlete Eligibility
▫ Team Rosters
▫ Sports Schedules
▫ State Entry List
▫ Other paperwork to be sent to the FHSAA

• Hiring of Coaches – School Board or School Policy
▫
Instructional/Teacher Coaches
▫
Non-Instructional Coaches
▫ Volunteer Coaches
•
Certification of Coaches
▫ District Certification
▫
FL DOE Athletic Coaching Certification
• Jessica Lunsford Clearance
• What happens when a volunteer coach or non-certified coach gets ejected?

• FHSAA Deadlines
▫ Calendar – Paper vs Electronic
• Game and Officials Deadlines
•
Meetings
▫ District Planning
▫ District Scheduling
• Email – Do you manage your email or does your email manage you?
•
Text - Is text your only form of communication?

• Before You Leave Home Daily
▫
Check Weather Forecast
▫
Check Traffic
▫ Quick Glance at Email and Text
 Why? Ejections and other issues that could surprise your principal
▫ Wardrobe – Do you have clothing for all different types of events and weather you could experience daily?
▫
Electronic Devices
 Phone and charger
 Tablet and charger
 Lap Top and charger
•
Now you are ready to leave home and start your day!

• Office Responsibilities
▫
Email – What is your system of communication?
▫
Possible voice mail
▫ Update the daily schedule
▫ FHSAA / C2C deadlines and submissions
▫ Home Events
 Facilities
 Event Staff
 Weather
▫ Away Events
 Transportation
 Release, class coverage
 First aid and hydration equipment

• Administration
• Coaches
• Parents
•
Athletes
• Community
• Media
• Social Media
▫ Facebook, Twitter, Text, Chat, Instagram

• Not just Gender Equity
▫
Coaching staff equity
▫ Athletic Trainer availability equity
▫ Equipment Equity
▫ Uniform Equity
▫
Fund-Raising Equity
▫
Facility Equity
▫
Practice Time Equity
▫
Game Time Equity
▫ Game coverage and attendance by athletic and administrative staff equity
▫
Equity is more than numbers.

• Reads email, Returns important emails
• Answers phone
• Owns issues
•
Knows the weather
• Knows their school’s schedules
• Plans
• Has a “To Do” List - with nothing checked off
• Asks questions
• Is a good listener

• Good luck
• Have a successful year
• Remember, it takes 3 years to learn the AD job, you are in year 1
• Call
• Ask
• Call another AD for second opinion
• Ask again