Student Orientation
Dr. Hatcher,
CVA Principal
RIGHTS OF
PARENTS AND STUDENTS
• Clay Virtual courses use accredited curriculum taught
by certified and highly qualified teachers.
• Students and parents will be treated with courtesy by
all members of the staff.
• Students and parents will be treated fairly regardless of
race, creed, national origin, economic status, gender, or
age. Each child will be treated as an individual.
• Students and parents can approach a staff member with
a concern, and the staff member will listen carefully
and do everything possible to address the issue.
PARENT RESPONSIBILITIES
• Expect academic honesty
• Monitor/track your child’s performance and pace
• Be aware of the 21 day grace period
• Assist your child in developing a work schedule
using course pace charts
• Help your child study and prepare for
assessments, including Discussion Based
Assessments (DBAs) if applicable
• Ensure your child has time and an appropriate
place to work and study
PARENT RESPONSIBILITIES
Continued
• Keep CVA updated with contact information for
you and your student
• Check email at least daily
• Maintain clear, courteous communication with
instructors at least monthly and respond to
teacher communication within 2 school days of
receipt
• Set up a parent account for FLVS courses at
https://vsa.flvs.net/Registration/GuardianApplicat
ion.aspx?pageID=141&AID=273&fn=Apply-forParent-Guardian-Account
STUDENT RESPONSIBILITIES
1. Check in to homeroom and monitor homeroom
announcements.
2. Create a schedule.
3. Decide if you will focus on one subject per day
or all subjects every day.
4. Dedicate a work space that is removed from
distractions.
5. Create a binder for each subject that includes
the pacing guide, your daily schedule, and notes.
6. Speak up! Be an advocate for yourself.
7. Have academic integrity.
8. Monitor your own progress and performanceBe aware of the 21 day grace period if
applicable.
STUDENT RESPONSIBILITIES
Continued
9. Keep in contact with your teachers.
• Schedule all Discussion Based Assessments in
advance (if applicable).
• Check email at least daily.
• Return all calls and emails within 2 school days.
• Set up tutoring with your instructor as needed.
• If part of your course, teachers may communicate
with students regarding scheduling of virtual
classes. While attendance to virtual classes may
not be mandatory, if not in attendance, all students
must view the recording of the material presented
in the session if required.
PACE INFORMATION
GRACE PERIOD = 21 DAYS
• Pace is about 5% per week which should take about 5-8 hours
per course.
• If a student is not on pace and working consecutively on
required assignments as listed in the course pace chart, s/he
will be withdrawn if within 21 days, or may be withdrawn failing
if after 21 days.
• Students are required to login daily.
Please PRINT the PACE CHART on
page 3 of the student handbook.
PARENT or STUDENT INITIATED
DROP-ADD POLICY
• You have 21 days from your course activation date to
drop the course without penalty.
• Students who request to drop an online course within
the first 21 days will be withdrawn without a grade
(W).
• Students who withdraw from a course after 21 days
will be issued a failing grade (W/F or C/F) on their
transcript.
• Schedule changes are made ONLY if:
1.
2.
3.
You are scheduled for classes you previously passed.
You are scheduled into a class that has a prerequisite
that has not been completed.
You are a senior who needs a class to meet graduation
requirements.
NO CONTACT/AUTO WITHDRAWAL
1. If the student does not submit the expected number
of assignments, the student and parent(s) will receive
communication from the teacher.
2. If the student does not respond to the communication
by submitting the appropriate number of
assignments within 7 days, the teacher will call/email
the student/parent(s). The principal or guidance
counselor will be notified.
NO CONTACT/AUTO WITHDRAWAL
Continued
3. If the student does not respond by submitting all
required assignments, the student may be
administratively dropped from the course.
4. For FLVS courses, an official final grade report will be
emailed to the student. If the course withdrawal date
falls within the grace period, a grade of W will be
issued. If the course withdrawal date falls after the
grace period, a grade of WF may be issued.
***Please see Student Handbook pages 9-12 for further
details.
HOMEROOM TEACHERS
• Serve as a contact for parents and students in
a specified grade level for general
announcements, questions and concerns
regarding Clay Virtual Academy.
• Record attendance in Focus based upon the
number of logins to the homeroom page
weekly.
• Do not apply to acceleration students or
virtual lab students on a physical school
campus.
ATTENDANCE
• Students must login to homeroom every day
in order to be counted present. However,
excused absences may be granted by
administration.
• Attendance in courses other than homeroom
will be based on course progression with 5%
per week considered a full week of
attendance.
***Please see Student Handbook page 12 for
further details.
TYPES ACADEMIC INTEGRITY
ISSUES
PLAGIARISM
• Copying and pasting a report from the Internet and
representing it as your own work.
• Copying any other work and not properly citing
authorship.
CHEATING
• Providing questions/answers/ work to another student
• Receiving questions/answers/work from another
student
METHODS TO ENSURE
ACADEMIC INTEGRITY
TURNITIN.COM
ACADEMIC INTEGRITY DATABASE
TEACHER EXPERTISE
DISCUSSION BASED ASSESSMENTS
PROCTORED EXAMS
***Please see Student Handbook pages 15-16 for further
details and ask specific course instructors regarding grade
information.
CONCEPT MASTERY/
Face-to-Face Sessions
• An instructor may ask a student to
resubmit assignments that do not
demonstrate mastery.
• CVA reserves the right to require a student
and/or parent to attend a face-to-face
conference, lab, meeting, test, or tutoring
session. Reasons for such a requirement
include, but are not limited to:
1. County or state mandated testing
2. Progress Monitoring/Assistance with Pace
DISCUSSION BASED ASSESSMENTS
(ORAL ASSESSMENTS)
• Assess student understanding of major concepts and
identifies misconceptions
• May be performed via phone or collaborate session
• May serve as a monthly call, and details of this contact
will be recorded by the instructor
• Must be scheduled in advance - Students must
complete all prerequisite assignments prior to the
DBA.
Skipping a DBA is strictly prohibited and may result in a contact instructor hold
being placed on a student’s account. If this occurs, the student will not be able to
access the course until the DBA is complete.
***Please see Student Handbook page 12 for further details.
REMOTE PROCTOR
• CVA uses Remote Proctor for exams if the Parent signs
a permission form.
• If the parent does not agree to use of Remote Proctor,
arrangements must be made to meet the student on a
campus or public library.
• CVA Distance Learning Specialists can assist with use
of Remote Proctor.
GRADE BOOK INFORMATION
• Instructors are allowed 2 school days for
grading/scoring.
• It is important the instructor, student, and
parent know the appropriate grade book of
record that should be monitored.
***Please see Student Handbook pages 13-14 for further
details and ask specific course instructors regarding grade
information.
REPORT CARDS & PROGRESS
REPORTS
• Students and parents can check progress via
the course gradebook, monthly calls/emails,
and progress reports.
• Final grades will be posted to the student’s
academic grade history (transcript). Only
the final yearly Report Card will be printed
for parents.
***Please see Student Handbook page 14 for further
details and ask specific course instructors regarding
grade information.
SCORING SCALE – GRADES K-2 ONLY
•
Code 4 = The target task was demonstrated in the virtual classroom or
a “face to face” situation and the corresponding assignment does
not need to be completed.
•
Code 3 = The target task was completed in a satisfactory manner.
•
Code 2 = The target task was not fully demonstrated.
•
Code 1 = The target task was not demonstrated. Please contact your
teacher any time you see a Code 1. There can be many reasons
for a Code 1, for example: not following directions related to the
assignment or the teacher was unable to view your submission.
***Please see Student Handbook page 13 for further details and ask
specific course instructors regarding grade information.
GRADING SCALEGRADES 3-12 ONLY
GRADE
PERCENT
GPA VALUE
A
90-100
4
B
80-89
3
C
70-79
2
D
60-69
1
F
0-59
0