Juneau School District
Board of Education
FY16 Budget Work Session
Mark Miller, Ed.D., Superintendent
David Means, Director of Administrative Services
January 27, 2015
•
Agenda
Time
6:00-6:05 pm
Event
Agenda Review
6:05-6:10 pm Review Budget Calendar
6:10-6:20 pm
Outcome
Understand and approve outcomes
Reminder of how we got here, where
we are, and where we’re going
Review stakeholder ideas and opinions
Facilitator
Mark
Mark
Update and Review Super
Site Council meeting
6:20-6:30 pm BOE Indicators of Success Understand budgeting priorities
Mark
David
Mark
6:30-6:40 pm
David
FY13, FY14, FY15 Budget Understand prior cuts
Changes
6:40-6:50 pm FY16 Budget Parameters
Look at revenue streams and
expenditures. Explain the four budget
scenarios that will be presented.
6:50-7:50 pm Review and Discuss
Facilitate and record discussion and
Preliminary Budget
budget input ideas.
Proposal
7:50-8:00 pm Next Steps, Next Meetings Closure
Mark
David
Mark
David
Mark
Key Outcome
• To present the preliminary budget for FY 16 within the
historical context of previous budget cuts and the continued
decrease of funding for education as a total percentage of the
state and local budget.
Budget Calendar: October-January
What
Who/Lead
October 21
School Board Workshop – Discuss Budget Development
Schedule
November 18
School Board Meeting – Adopt Budget Development Calendar
Mark Miller
David Means
Mark Miller
David Means
December 2
6:00 – 8:00
TMHS Library
Public Meeting
-Review mission, goals, strategic plan, student achievement
-Present budget calendar schedule
-Present Big Picture Budget
-Review FY 2014 FY 2015 Budget: reductions, increases
-Solicit Ideas to Balance Budget
Mark Miller
David Means
December
Prepare legislative talking points – Capital Needs
Mark Miller
David Means
Kristin Bartlett
December 15
Governor Releases Governor’s Proposed State Budget
Distribute information to principals to meet with their site
councils on the FY 16 Budget, and to solicit budget input
January 5
January 15
6:00 PM
TMHS Auditorium
January 27
6:00 PM
TMHS Library
David Means
Combined Site Council meeting with break out into elementary,
middle school and high school groups
Principals
School Board Work Session (Topic: Budget)
-Present preliminary FY 2016 budget
-Budget message
Mark Miller
David Means
•
Budget Calendar: February - June
When
What
February 3
6:00 PM
JDHS Library
February 9
6:00 PM
TMHS Library
February 17
6:00 PM
JDHS Library
March 2
6:00 PM
March 10
6:00 PM
March 24
6:00 PM
March 31
Public Forum on Budget
-Including Principals report from their site councils
-Including public input
Public Forum on Budget
-Including Principals report from their site councils
-Including public input
School Board Work Session (Topic Budget)
-Short staff report
-Board members provide their recommendations
Who/Lead
Mark Miller
David Means
Mark Miller
David Means
Mark Miller
David Means
Joint meeting CBJ Assembly
School Board
School Board Meeting
-Present proposed FY 2016 budget – First Reading
Special School Board Meeting
-Board adopt FY 2016 budget – Final Reading
Budget Due at CBJ
Mark Miller
David Means
Mark Miller
David Means
David Means
April 8
5:30 PM
Probable date of CBJ Finance Committee Meeting
-District formally present budget Assembly
Board President
Mark Miller
David Means
April 19
April 27
Tentative date
Legislature Adjourns
Special Board Meeting, if needed
-Board approve final adopted budget
CBJ Assembly Meeting
-Determine funding to District’s operating fund
May
CBJ Assembly Meeting -Approve district budget through ordinance
CBJ Assembly
June
Submit Operating Fund budget to Alaska Department of Education
& Early Development
David Means
April 23
School Board
CBJ Assembly
•
Super Site Council Review
Next, David will take us through the handouts compiled from
the Super Site Council meeting held on January 15th.
Principals have been asked, at our upcoming budget forums, to:
● Report on the opinions of their site councils
● Give a brief overview of their “takeaways)” from the Super
Site Council meeting
● If they are comfortable, to give their professional opinion on
what could be cut and how difficult this is for them and their
sites.
Board Indicators of Success
Student Achievement – All students demonstrate proficiency in math and
reading as established by District standards. The gap in achievement between
subgroups decreases annually as overall performance increases. All students
gain at least one year’s growth annually. This indicator focuses on, but is not
limited to, reading by the end of third grade.
Professional Development – All staff are engaged in on-going professional
development that ensures effective instructional and intervention strategies are
employed across the district. Professional development is aligned to student
learning priorities.
Attendance: Student and Staff – Daily attendance rates for students and
staff increase annually.
Board Indicators of Success
Graduation Rate – All students graduate within four years of entering as
freshmen.
Grade Level Core Standards – District core standards in math and reading are
aligned with established “world class” standards.
Resource Allocation – Financial resources are allocated to ensure realization of
District-established student achievement goals in the most efficient manner.
Students Enter School Ready to Learn – All students enter school ready to
succeed, having been provided with essential pre-kindergarten experiences to
insure success in school.
Why is this so hard???
Fiscal Year
Expenditures Cut
FTE Reductions
FY 2012
$3,320,000
25.60
FY 2013
$3,750,000
46.00
FY 2014
$1,481,000
13.00
FY 2015
$2,412,000
18.69
Total
$10,963,000
103.29
Last Year . . .
Expenditure Decreases
Reduce spec ed resource room teachers by 7.50 FTE
Amount
$
FTE
756,339
7.50
Increase teacher allocations by .5 grades K-5 & by 1 grades 6-12
611,681
6.00
Reduce 1.00 FTE speech language, 1.00 FTE psychologist, .5 FTE vision
250,893
2.50
District non-personnel budget reductions, total
215,820
Eliminate bulge positions (1.8 FTE)
179,440
Shift AVID professional development to Title II
56,051
Eliminate match for substance abuse counselors (grant ended 6/2012)
49,000
Reduce curriculum purchases budget by negotiating purchases & state grant funding
34,000
School non-personnel budget reductions of 5%
33,711
Reduce .5 FTE student services office assistant
31,315
Eliminate Next Generation program support & professional development
28,750
Reduce professional development
25,000
Eliminate technology research grants to employees
23,000
1.80
.50
Last Year . . .
Expenditure Decreases
Amount
Adjust Riverbend actual classified staff allocation
$
20,447
Reduce HomeBRIDGE program budget
20,100
Reduce finance hourly staff
18,257
Reduce energy manager contract by half
16,636
Charge Community Schools $10,000 for utility costs
10,000
Reduce Tech Champs meetings to quarterly instead of monthly
9,000
Reduce staff travel: general recruiting
7,000
Shift funding for house build support services to grant
5,000
Adjust professional development for JSAA for fewer members
4,600
Reduce College Connections using new reimbursement method
4,500
Eliminate emergency preparedness printing
1,425
Total Expenditure Decreases
$ 2,411,965
FTE
0.39
18.69
The Challenge
Current projected revenue
$64,780,625
Current projected expenses
$67,006,668
Deficit
(-$2,226,044)
Revenue Uncertainty
Variables:
• $1.1 million in one-time state monies (+$250,000)
in CBJ lower cap possibilities
• CBJ full funding vs last year $500,000 under cap
• CBJ activities funding which was reduced $392,000
last year.
State of the State
Senate President Kevin Meyers (Republican from
Anchorage) outlined the priorities:
1. Develop a fiscal plan to address the $3.5+B deficit.
2. Pursue affordable energy – gas pipeline, partner with
private sector.
3. Education
State of the State
•
It was stated that education remains high on their priority list. When
asked if there will be any changes to education policy or funding, Senate
President Meyer said he doesn't anticipate any changes (Senate Education
Chair Dunleavy was out sick).
•
Because of the fiscal climate they do not anticipate increases but rather
protecting the funding they have already allocated. It was stated that
education would not be as big a topic as it has been in the past.
•
Governor Walker stated, “The role of government is to… provide the
education necessary (for Alaskans) to pursue a livelihood”. He continued,
“Government should not be in the business of taking care of every last
detail, but we must provide the necessary services”.
State of the State
• Assuming the legislature approves Governor Walker’s
budget, we can expect to receive $1.1 million less from the
state than we got last year. This is a double whammy because
it reduces the cap for CBJ by another $250,000
• Last year CBJ funded us $500,000 under cap
• Last year CBJ cut $392,000 from the monies they give us for
student activities.
#1 Priority:
Student Achievement
•
Student achievement is primarily affected by the interactions that occur
between adults and the student. The majority of those interactions occur with
a teacher in a classroom. (Who)
•
The gap in achievement between subgroups must be decreased. This requires
identification, support, individualization and follow-up by trained staff.
(Who, What, How)
•
District core standards must be aligned with established “world class”
standards. (What)
•
Staff must be engaged in on-going professional development that ensures
effective instructional and intervention strategies are employed across the
district. (How)
Projected Enrollment
and Analysis
Elementary
Middle
High School
Students (ADM)
2,082
939
1,410
Per ADM
Expenditure
7,466
7,430
7,843
Scenario #1
● One-time monies from the state NOT cut (receive one-time monies again)
● CBJ funds to cap
● CBJ reinstates activities monies cut last year
Scenario
Expenditures
Tighten teacher discretionary budget
1
Implications
20,000
Reduce 4 instructional coaches
410,424
Move MAPS to grant funding
56,278
Title 1 grant will pay for one coach for total of 3 coaches to
be shared
Revise assumptions for negotiations
249,750
Revise heating oil per gallon price
111,000
Estimate is now $3.20 per gallon on average; what if price
jumps back up
Reduce supplies, materials & media
120,000
CTE: $17K; sped $33K; tech $40K; maint. $30K
Cut district-wide budget
100,000
HomeBRIDGE $19K; Montessori $51K (.50 FTE); tech
$10K; Supt $20K
Postpone social studies curriculum
Reduce (Increase) JCCS allocation
240,000
(-11,284)
Scenario #2
● One-time monies CUT from the state (also causes $256,000 drop in Cap)
● CBJ funds to Cap
● CBJ returns activities monies cut last year to the budget
Scenario 1+
Scenario
Expenditures
Institute high school activities fee
Reduce financial support for high school activities
2
TBD
293,500
Implications
Estimated revenue: $200,000; Will have to
tighten budget as well
Reduce the number of activities
HR: $15K; Communications $10K; PD $93K;
Equity Training $17K; Copier paper $20K;
Replacement Curriculum $21K; Sec Math $10K
1.00 FTE classroom teacher; plus .50 FTE
elementary specialist
Cut district level budget, second time
186,600
Change teacher allocation in Gr 3 - 5 by 1.00
153,906
Change teacher allocation in Gr 6 - 8 by 1.00
256,512
2.50 FTE classroom teachers
Change teacher allocation in Gr 9 - 12 by 1.00
266,776
2.60 FTE classroom teachers
Reduce school budgets by 10%
Reduce support staff (1.00 FTE)
Eliminate high school intramurals
Eliminate drug testing
64,216
66,209
29,699
21,375
Scenario #3
● One-time monies CUT from the state
● CBJ DOES NOT return activities monies cut last year to the budget
● CBJ funds to cap
Scenario 2+
Scenario
3
Expenditures
Implications
Cut district level budget, third time
100,000
Not figured out yet by cabinet
Reduce financial support for high school activities, again
200,000
Fewer activities for next year
Eliminate financial support for elem student activities
30,000
Cut financial support at $5,000
each elementary school
Eliminate middle school activity financial support
15,000
No middle school activities
Eliminate middle school activity stipends for coaches
33,501
No middle school activities
Scenario #4
● One-time monies CUT from the state
● CBJ DOES NOT return activities monies cut last year to the budget
● CBJ funds $500,000 below cap ($259,000 after loss in Scenario 2)
Scenario 3+
Scenario
3
Expenditures
Change teacher allocation in Gr K - 2 by 1.00
Implications
307,818
3.00 FTE classroom teachers
Budget Scenarios
Scenario
One-time
Funding
Best
$1.1 million
Next Best
0
Third
0
Worst
0
CBJ
Activities
Funding
CBJ
Cap Funding
$392,000 (Full)
$392,000 (Full)
0 (Full)
0 (Under)
$516,000
$260,000
$260,000
-$260,000
Some Assumptions
• Closing an elementary school saves us little, probably
<$100,000 when it’s all said and done.
• Neither of our high schools have enough square ft. to house all
of our students. Closing a high school would likely save no
money at all and could potentially COST the district $300,000.
• Increasing PTR by 1 student saves
• $307,818 K-2
• $153,906 3-5
• $256,512 6-8
• $266,776 9-12
FY 16 Budget Parameters
- Fixed/Mandatory Costs
Fixed or Mandatory Costs
Insurance: Property, Liability, etc.
Amount
$
Other Personnel Costs
666,621
89,014
Utilities
2,019,500
Allocation to Juneau Community Charter School
1,394,614
Special Education Services
(includes school and district-wide)
Total Fixed or Mandatory Costs
14,494,856
$
18,664,605
District Programs
HomeBRIDGE
Montessori Borealis Program
Cultural Education Paraeducators
Student Support Services (includes Health Services)
Curriculum Materials
AVID
Other District Enrichment Services Provided to Schools
Professional Development
Instructional Technology
Instructional Services
Administration (HR, Finance, Payroll, Supt. Office)
Operations and Maintenance
Information Technology
Transfer from Pupil Transportation
Total Discretionary Costs
$
219,545
1,408,566
265,573
868,748
639,910
103,537
204,021
171,705
605,398
1,051,991
2,546,122
5,100,935
1,676,291
(-100,000)
$ 14,762,342
Elementary Schools
Item
Budget
FTE
Principals
$
896,166
6.00
Teachers
10,896,254 105.50
EL & ELL Teachers
1,022,492
9.90
Instructional Coaches
722,974
7.00
Classified Support Staff
1,646,577
24.98
School Budgets (allocated at $124/student)
255,936
Student Activities
55,992
Totals
$ 15,496,391 153.38
Middle Schools
Item
Principals
Teachers
EL & ELL Teachers
Classified Support Staff
School Budgets (allocated at $157/student)
Student Activities
Totals
Budget
$
581,644
5,164,100
392,472
642,548
147,423
48,501
$ 6,976,688
FTE
4.00
50.00
3.80
9.00
66.80
High Schools
Item
Budget
Principals
$
732,133
Teachers
7,665,422
EL & ELL Teachers
247,877
Classified Support Staff
1,032,311
School Budgets (allocated at $163/student)
234, 155
Americorp Volunteer for CHOICE
15,000
College Connection
5,000
Intramurals
29,699
Drug Testing
21,375
Student Activities
1,076,315
Totals
$ 11,059,287
FTE
5.00
74.10
2.40
13.00
4.20
97.70
If Cuts are Proportional
Level
Elementary Schools
Budget
Proportion Reduce
15,543,746
32.15%
716,000
6,976,688
14.43%
321,000
High Schools
11,059,287
22.88%
509,000
District
14,762,342
30.54%
680,000
Middle Schools
In the End
• While we support the current instructional strategies that are
effectively contributing to the priorities of higher student
achievement and graduation rates, nothing in the current
budget is off the table.
• Our staff understands how serious this is and are watching
every dime. It looks like we might come in under budget this
year, which will give us some breathing room for unexpected
expenses next year.