NCHSAA Regional Meetings
September 15 – 26, 2014
Special thanks to our
G eneral
2014 Regional
Regional M eeting
M eeting sponsors:
Sponsors
Thanks to our generous
Regional Meeting sponsors,
the NC High School
Athletic Associatio n is able
to provide Regional
Meetings and luncheons to
you and school
administrators statew ide
f or the purpose of sharing
inf ormation pertinent to
member schools. We hope
you enjoy your time with us
and please, thank the
sponsor representatives
on-site with us today!
REG IO NAL M EET ING
Region 5 Sponsors:
AWARD S
SPO NSO RED BY:
Wells Fargo
Region 6 sponsors:
T HE O FFIC IAL & EXC LU SIVE
SPO NSO R O F T HE NC HSAA
AWARD S PRO G RAM & T HE
WELLS FARG O C U P AND
C O NFERENC E C UP
PRO G RAM S.
NCHSAA Awards and Nomination Forms
School Central
The 2014-15 EXEMPLARY SCHOOL and SPORTSMANSHIP AWARD nomination
forms are posted under “School Central” on the NCHSAA website and can be
submitted online. Only one nomination form for each award will be accepted
from each school.
EXEMPLARY SCHOOL AWARD NOMINEE FORM
STATE SPORTSMANSHIP AWARD
Emailed to Principals
REGIONAL NOMINATION FORM FOR NCHSAA STATE AWARDS and BOARD OF
DIRECTORS NOMINATION FORM will be emailed to the principal of each school
Only one nomination form from each school will be accepted.
REGIONAL NOMINATION FORM FOR NCHSAA STATE AWARDS
NCHSAA BOARD OF DIRECTORS NOMINATION FORM

Region 1
 Ron Butler – Pitt County Schools
 Allison Osmon – Currituck County Schools
 Dwayne Stallings – Perquimans High School

Region 2
 M.D. Guthrie – Wallace-Rose Hill High School
 Joe Poletti – Croatan High School

Region 3
 Angie Miller – Nash/Rocky Mount Schools
 Dennis Sawyer – Roanoke Rapids City Schools

Region 4
 Paul Hoggard – Richmond Senior High School
 Reggie Peace – Lee County High School

Region 5
 Brad Craddock – Glenn High School
 Mo Green – Guilford County Schools
 Rodney Shotwell – Rockingham County Schools

Region 6
 Carla Black – Concord High School
 Bill Rogers – Porter Ridge High School

Region 7
 Sandy George – Mount Airy High School
 Teresa Hays – North Iredell High School

Region 8
 Tony Baldwin – Buncombe County Schools
 David Gentry – Murphy High school
 Bill Miller – Polk County Schools

1A
 David Gentry
▪ Murphy HS
 Sandy George
▪ Mt. Airy HS
 M.D. Guthrie
▪ Wallace-Rose Hill HS
 Dwayne Stallings
▪ Perquimans County
Schools

2A
 Ron Butler
▪ Pitt County Schools
 Teresa Hays
▪ North Iredell HS
 Joe Poletti
▪ Croatan HS
 Dennis Sawyer
▪ Roanoke Rapids City
Schools

3A
 Carla Black
▪ Concord HS
 Angie Miller
▪ Nash/Rocky Mount Schools
 Reggie Peace
▪ Lee County HS
 Rodney Shotwell
▪ Rockingham County
Schools

4A
 Tony Baldwin
▪ Buncombe County Schools
 Brad Craddock
▪ Glenn HS
 Paul Hoggard
▪ Richmond Senior HS
 Bill Rogers
▪ Porter Ridge HS

Affiliate Members
 Wendell Hall – NC State School Boards Assoc.
 Mac Morris – NC Coaches Assocation
 Roger Morton – Piedmont Officials Assoc.
 Burt Jenkins – DPI
 Rex Wells – NC Athletic Directors Assoc.

Finance/Personnel Committee
 Mo Green – Chairman, Region 5
 Bill Miller – Vice Chair, Region 8
 Angie Miller – Region 3
 Rodney Shotwell – Region 5
 Tony Baldwin – Region 8
 Allison Osmon – Region 1

Policy Committee
 Carla Black – Chairman, Region 6
 M.D. Guthrie – Vice Chair, Region 2
 Paul Hoggard – Region 4
 Brad Craddock – Region 5
 Rex Wells – NCADA
 Burt Jenkins – DPI

Review/Officiating Committee
 Ron Butler – Chairman, Region 1
 Sandy George – Vice Chair, Region 7
 Dennis Sawyer – Region 3
 Reggie Peace – Region 4
 Roger Morton – Piedmont Officials Association
 Wendell Hall – NC State School Boards Assoc.

Sports Committee
 Dwayne Stallings – Chairman, Region 1
 Joe Poletti – Vice Chair, Region 2
 Bill Rogers – Region 6
 David Gentry – Region 8
 Teresa Hays – Region 7
 Mac Morris - NCCA
NORTH&CAROLINA&HIGH&SCHOOL&ATHLETIC&ASSOCIATION&&
Meeting&of&the&Board&of&Directors&–&Agenda&Item&Submission&&
&
Name(s)&:!
School/LEA/Conference/Group:&
!
We/I!request!that!the!following!item!be!placed!on!the!agenda!for!the!next!meeting!of!the!NCHSAA!
Board!of!Directors:!
Recommendation/Proposal:!(State!in!detail!the!recommendation/proposal)!!!!!
!
!
!
o
Rationale:!!(Why!should!the!board!consider!and!possibly!pass!this!recommendation?)!!!
o
Budget!Impact:!(What!does!this!mean!to!a!school’s/athletic!department’s!finances?)!!!!
o
Educational!Impact:!(Does!this!mean!loss!of!school!time?!!Does!it!interfere!with!study!
time?)!!!
o
Gender!Impact:!(Is!this!proposal!fair!to!males!and!females?)!!!!
o
Effective!Date:!!!(When!would!this!go!into!effect?)!!
!
!
!
!
!
&
!
Signature___________________________________________________!!!!!Date________________!
A group of student-athletes (16) representing each NCHSAA region
will serve as ambassadors for other student-athletes and for the
NCHSAA when necessary
 Members will exemplify leadership and sportsmanlike conduct while
carrying out the overall mission of the NCHSAA
 Some of the SAAC responsibilities

 Required to lead and complete at least one service project within their

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
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respective regions
Attend and present at their Regional Meeting
Report to the Board of Directors at the winter and spring meetings
Volunteer at an NCHSAA state championship event
Collaborate on a project that will be the foundation for future councils
Davis Whitfield – Commissioner

2013-2017 Realignment
 Process used
▪ SAS
▪ Staff Model
▪ Decision
 2-Year Appeals
▪ December Board of Director’s Meeting
▪ Appeals in writing by November 1st


Changes to process?
Suggestions



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

Regional Model
SAS Model
Combination Model
Staff Model
Additional Committee Meetings?
Committee Nominations
 Ballot



3 Classifications

4 Classifications
 0-797 – 1A
 0-686 – 1A
 799-1215 – 2A
 687-989 – 2A
 1221-2833 – 3A
 996-1408 – 3A
Divergence Increase
64 Fewer Playoff
Opportunities
 1415-2833 – 4A

5 Classifications
 Travel Increase
 Football Only Conferences
▪ Every 2 Years
 Non-Football vs Football
▪ 4A – 94
▪ 3A – 94
▪ 2A – 95
▪ 1A - 115

Straw Polls
 Non-Football Schools Out – Set – Add
 Football Only
▪ 2-Years
 3-5 Classes
 Travel vs Small School in Split
Que Tucker – Deputy Commissioner

Power Point
 Required viewing for all coaches
 Should be done with the athletic director
 Includes opportunities to discuss concussions/sudden
cardiac arrests/Sickle Cell Trait, etc.

Preseason Meeting
 Required attendance by all parents
 Time to share rules, regulations, expectations, philosophy
etc.
 Time to get all required signatures--pledges, GfellerWaller information, etc.

Eligibility Checklist
 Use to ensure school has done its due diligence

Hardships
 Whitney Frye – General Counsel/Assoc.
Commissioner

Catastrophic Insurance Payment
 Due Date:
▪ October 1st

Membership Dues Payment
 Due Date:
▪ November 1st

Late Payments & Penalties



Must meet local policy
Attendance is regulated by the LEA policy in
terms of length of day required to be counted
in attendance
The statewide 85% rule has given way to the
local requirements relative to attendance

IT IS THE LAW!!!
 Non-compliance when DPI conducts audits
 NCHSAA now involved in developing sanction
possibilities
 Yearly review and signatures required of ALL persons
involved with athletics
▪ Keep forms on file
 Return-To-Play Form
 Emergency Action Plans
▪ Must be reviewed by a licensed athletic trainer
▪ List of approved reviewers on Health & Safety Page

Requirements of the Law:
 Concussion signs and symptoms
▪ Given prior to participation
▪ Parents/athletes sign indicating “receipt of”
 Return to Play (RTP) form signed by a physician
licensed to practice medicine
When in doubt, sit them out”
 An up-to-date Emergency Action Plan (EAP)
▪ Must be on-file
▪ Must be posted
▪ Must be updated annually

Head coaches in football, soccer, volleyball,
basketball, wrestling, swimming, baseball,
softball, and track & field and lacrosse must
attend an NCHSAA approved State Rules
Clinic.
 Must be completed prior to coaching in the first contest;
subject to $400 fine, in addition to a $500 fine if he/she
actually coaches in the contest
 If the head coach did not attend the NCCA clinic or was
not hired until afterwards, the requirement can also be
met at one of the statewide officials’ clinics, which are
posted on the NCHSAA Website under clinics.
 Athletic directors cannot satisfy this
requirement by attending a rules’ session in
place of the head coach

NFHS Fundamentals of Coaching Course
 Currently, all non-faculty and newly hired coaches must
take the Fundamentals of Coaching Course; certificate of
completion must be on file at the individual school
 Complete prior to first contest; subject to a $500 fine;
continuing to coach without completion = another $500
 All coaches must have satisfied the requirement to take
this course by August 1, 2015.

Concussion Management Certification
 Effective August 1, 2014, the NFHS Concussion Course
(free on-line course) or an equivalent course must be
completed by all coaches
 Prior to the first date of practice for that sport;
subsequently, the certificate of completion must be on file
at the individual school; subject to $500 fine

Accredited Interscholastic Coach (AIC)
 Requires completion of 4 courses:
▪ Fundamentals of Coaching
▪ 1st Aid, Health & Safety for Coaches
▪ Sport Specific Course or Teaching Sports Skills
▪ Concussion in Sports (Free)

Certified Interscholastic Coach (CIC)
 Completion of AIC requirements
 Plus:
▪ Teaching & Modeling Behavior
▪ Engaging Effectively with Parents
▪ Sportsmanship
▪ Creating a Safe and Respectful Environment
▪ Strength & Conditioning
▪ 2 additional courses (User Choice)

Certification through NIAAA (NIAAA.ORG)
 RAA
▪ LTC 501, LTC 502 + Additional Administrative Steps
 CAA
▪ LTC 501, LTC 502, LTC 504, LTC 506 + CAA Exam +
Additional Administrative Steps
 CMAA
▪ Must be CAA
▪ LTC 501, LTC 502, LTC 504, LTC 506, LTC 508 + 6 LTC
Electives + Additional Administrative Steps

Teaching & Modeling Behavior Course
 Required for any coach ejected during a contest
 Required for any coach who has player (s) ejected for
fighting

NFHS Sportsmanship Course
 Replaces the Star Sportsmanship Course for any
ejected/disqualified player
 Free, on-line course (nfhslearn.com)
• All certificates must be sent to NCHSAA

2013-2014 Ejection Breakdown (489 Total)
 Fighting - 145
 Profanity – 100
 Flagrant Contact – 98
 Disrespectfully Addressing Official - 88
 Taunting/Baiting - 35

Ejection Notification will come from NCHSAA
 Confirmation should also be sent to NCHSAA


NCHSAA will use the record in MaxPreps for
seeding (3-year lead-up period)
Seeding all 64-Team bracketed sports







Volleyball
Soccer
Football
Basketball
Softball
Baseball
Removed POD system for all sports

Football
 Clarified language of 8-Quarter Rule
 Mercy Rule – 42 points
 State Championships
▪ December 12 & 13
▪ NC State University - 1A/1AA/3A/3AA
▪ Wake Forest University - 2A/2AA/4A/4AA

Volleyball
 23 Match Seasonal limitation approved
 State Championship
▪ Reynolds Coliseum in 2014
▪ 2015 – TBD

Cheerleading
 Registration Fees & Deadline

Wrestling
 Added additional weekly match opportunity
during the week
 Dual Team Wrestling Championships
 1st Responder/Athletic Trainer now required at all
wrestling matches

Basketball
 Mercy Rule – 40 points
 Eastern & Western Regionals
▪ Format moving forward

Baseball/Softball
 College sites will be used to address potential
equity issues

Legal Custodian
 “A person or agency awarded legal, court-ordered custody
of a child”

Middle School Students
 Are not allowed to practice and/or play against
high school students during open facility or skill
development sessions during the school year
 1st Responder/Licensed Athletic Trainer Issues

National Issues in Health and Safety
Davis Whitfield – Commissioner, NCHSAA


The mission of the NCHSAA is to provide
governance and leadership for interscholastic
athletic programs that support and enrich the
educational experience of students
The vision of the NCHSAA is to be the
national model for developing and inspiring
greatness through interscholastic athletic
experiences

Inspiring Individuals, Encouraging Excellence
Through Education-Based Athletics








Sportsmanship
Integrity
Fair Play
Honesty
Respect
Equity
Fair Competition
Development of Student-Athletes





Education & Development
Policy and Procedures
Communication and Public Relations
Safety and Well-Being of Student-Athletes
Budget, Funding, and Revenue

222 Finley Golf Course Road
 Currently undergoing renovations
 Anticipated completion date – March, 2015

216 Finley Golf Course Road
 Current Location
 Mailing Address Remains the same
▪ PO Box 3216
▪ Chapel Hill, NC 27515

Support
 Our officials donated over $6,000 towards the
building renovation


New Format for the 2014-2015 Season
4 Sections
 Section 1 – Student (Requirements for
Interscholastic Athletic Participation)
 Section 2 – School (Administration of
Interscholastic Athletic Programs)
 Section 3 – State (NCHSAA Administrative
Responsibilities to Member Schools)
 Section 4 – Interscholastic Athletic Activities



Most important conduit for information
Ensure information is up-to-date and
complete
CAA, CMAA, AIC, CIC
 Designate on School Information Sheet

Carolyn Shannonhouse
 Retired after 28 years

Brad Alford
 Director of Sports & Championships
▪ Golf, Soccer, Swimming, Baseball

Chiquana Dancy
 Director of Sports, Championships & Student Services
▪ Cross-Country, Indoor Track, Softball, Track, Volleyball, W.
Basketball

Tra Waters
 Director of Sports & Championships
▪ Football, Lacrosse, M. Basketball, Tennis, Wrestling

$0 - $25,000
 Need to have own coverage (School or Student)

$25,000 +
 Categorized as Catastrophic Injury
 New $5,000,000 coverage for such injuries
 Student is ineligible for 365 days – Default
 Waiver available


LEA to LEA
Within LEA




Can be Found on Website
Release and Acceptance
Transfer Criteria
Statement of Information
 Waiver process
 Caution

Attend a school out of LEA and returns to home school,
would be ineligible for 365 days.
 Basis(es) for Request
1. Special Curricular Needs
2. Documented Medical Needs
3. Student’s parent/legal custodian is a permanently
assigned employee of another school system
4. Family/student child care needs
5. Documented Safety Concerns
6. Federal or State Mandated Transfers
7. Other Serious or Continuing Hardship
NCHSAA TRANSFER: STATEMENT OF INFORMATION
DATE THIS STATEMENT WAS SENT TO PREVIOUS MEMBER SCHOOL: __________________
TRANSFERRING STUDENT: ______________________
This Statement of Information must be submitted as part of a Receiving Member School’s request to
waive the default eligibility waiting period (365 days) as provided in the NCHSAA’s transfer rule. The
purpose of this Statement is to allow both member schools to offer their positions regarding whether this
transfer has been done for athletics purposes. Both member school positions will be considered by the
NCHSAA.
RECEIVING MEMBER SCHOOL: ________________________
(School to which student is transferring)
Principal Signature:
Principal Name:
E-mail and Phone Number:
________________________
________________________
________________________
After reviewing the facts and circumstances regarding the transfer of the above-referenced student,
including discussing this matter (if appropriate) with my athletics director, coaches, etc., my position is
that (initial one):
_______
This transfer WAS NOT done for athletics purposes.
_______
This transfer WAS done for athletics purposes. NOTE: If you believe the transfer was
done for athletics purposes you should not continue this waiver process.
PREVIOUS MEMBER SCHOOL: ________________________
(School from which student is transferring)
Principal Signature:
Principal Name:
E-mail and Phone Number:
________________________
________________________
________________________
After reviewing the facts and circumstances regarding the transfer of the above-referenced student,
including discussing this matter (if appropriate) with my athletics director, coaches, etc., my position is
that (initial one):
_______
This transfer WAS NOT done for athletics purposes.
_______
This transfer WAS done for athletics purposes. NOTE: Please attach a separate
statement describing your position.
NOTE TO PREVIOUS MEMBER SCHOOL: You MUST return this form to the Receiving Member
School within fourteen (14) days of receipt so that the Principal may submit this form to the NCHSAA.
Failure to return the form within this time frame will result in the waiver of your position as part of the
NCHSAA’s consideration of this waiver request.
Transfer Request Checklist
STUDENT NAME ______________________________
GRADE_____________
NCHSAA TRANSFER WAIVER REQUEST FORM
This information provides the basis(es) for your transfer to insure that the 365 day
eligibility waiting period as provided in the NCHSAA’s transfer rule, can be waived. This
form can also be accompanied by a written statement/conformation by a parent or
Athletic Director.
·
·
Can be found at http://www.nchsaa.org
Click on Schools>School Central>Transfer Waiver Request
NCHSAA TRANSFER STATEMENT OF INFORMATION FORM
The purpose of this Statement of Information is to allow both member schools to offer
their positions regarding whether this transfer has been done for athletics purposes. This
statement can also be accompanied by a written statement/conformation by a parent or
Athletic Director.
·
·
Can be found at http://www.nchsaa.org
Click on Schools>School Central>Transfer Waiver Request
RELEASE FROM PREVIOUS MEMBER SCHOOL
Documentation establishing that the transferring student has been released from previous
member school.
ACCEPTANCE TO RECEIVING MEMBER SCHOOL
Documentation establishing that the transferring student has been accepted and is
enrolled in the receiving member school.
Resources Returned to Our Membership
 Past:
 $1,500 Returned in 2011-12
▪ Total: $563,000
 Almost $1,700 in 2012-13
▪ Total: $667,000

Present:
 Almost $1,700 in 2013-14
 Total: $641,812
25% of $1 Surcharge of Playoff and Championship
Tickets
 50% of Interest and Dividends
 50% of Excess Operating Budget

 1 Share for Travel in Bracketed Sports
 ½ Share for Home Game in Bracketed Sports

2013-14
 $641,812

Expenses











Salaries and Benefits
Office Supplies/Expenses
Utilities and Grounds
Meeting Expenses
Awards/Scholarships
Championships/Gate Receipts
Professional Services
Travel and Printing
Insurance
Miscellaneous
Total Expenses
$
$
$
$
$
$
$
$
$
$
1,133,167
206,500
84,500
121,500
161,000
1,160,000
192,000
173,000
526,521
262,000
$4,020,188

Revenue
 Playoffs
 Corporate Sponsors
 Other Revenue
▪
▪
▪
▪
▪
▪

$ 1,309,000
$ 1,103,358
$ 1,608,500
Endowment Games
Officials Registration
Membership Dues
Fines & Publications
Special Events
Insurance
Total Revenue
$ 4,020,858

Time Warner Cable
 New Agreement

Scholarships
 Toby Webb Award
▪ Nominations…

Opportunities for leadership development of
students as well as adults.
 Conferences, seminars, retreats, etc.
 2015 Student Leadership Conference
▪ Spring of 2015
 Student Athlete Advisory Council (SAAC)
▪ Need to Increase # of Nominations!!!

Unified Program


Athletic Director Checklist on website
Athletic Director in Multiple Roles
 AD/Coach
 AD/Teacher
 AD/Coach/Teacher


Coach Mentor Program
Annual Meeting
 Pros/Cons?

Television
 Regular Season
 Cable/ESPN

Student Services Awards
 2013-2014 Ejection-Free Schools

NCHSAA Special Awards
Special thanks to our
G eneral
2014 Regional
Regional M eeting
M eeting sponsors:
Sponsors
Thanks to our generous
Regional Meeting sponsors,
the NC High School
Athletic Associatio n is able
to provide Regional
Meetings and luncheons to
you and school
administrators statew ide
f or the purpose of sharing
inf ormation pertinent to
member schools. We hope
you enjoy your time with us
and please, thank the
sponsor representatives
on-site with us today!
REG IO NAL M EET ING
Region 5 Sponsors:
AWARD S
SPO NSO RED BY:
Wells Fargo
Region 6 sponsors:
T HE O FFIC IAL & EXC LU SIVE
SPO NSO R O F T HE NC HSAA
AWARD S PRO G RAM & T HE
WELLS FARG O C U P AND
C O NFERENC E C UP
PRO G RAM S.