Designing a Creative and Effective Workspace Presented by: Kristine Hill Before you begin… • Be aware of company regulations on decorating • Consider how your choice of decorations is conveyed to coworkers • Select items that reflect your personal interests but maintain a professional image Ergonomic Essentials • You spend at least 8 hours your day in your workspace so make comfort your 1st priority – Choose a supportive and properly positioned office chair – Consider the physical ease that you can reach your essential technology and tools – Add natural lighting with a desk lamp to your workspace Organizing Your Work-Flow • Arrange office furniture in a way that helps to manage the flow of people and paper through your workspace. • Consider the dynamics of co-workers – Are you often interrupted? Maybe your chair could face away from the entrance – Do you appear unapproachable? Try positioning your desk so that you face outward Organizing Your Work-Flow • Consider the placement of your inbox, your work surface and your filing cabinets • Do you have all the references and resources you need close at hand? Get Organized • Think about the environment in which you feel most productive – For some people, a clean and uncluttered work space with sufficient room helps them think more clearly and productively – Others feel more energized when they can lay everything out at once • Regardless of how you work, cleaning off your desk at the end of each day will help you stay organized, and will give others a positive perception of your work habits Decorating Basics • Keep only essential items on your desk • Keep documents, pictures, knickknacks, etc. spaced apart enough so that it doesn’t appear chaotic • Bring aspects of your personality to your workspace – Pick a decorative wall calendar – Photographs and artwork Personalize in a Professional Way • Hang pictures & artwork based on your personal interest • Keep framed pictures of loved ones or admirable figures on your desk – Avoid photos that may be too personal – Don’t hang anything that may be lewd, sexually suggestive or harmful to others’ cultures or religious views Personalize in a Professional Way • A motivational quote or personal mission statement posted on your bulletin board • Include some artwork, perhaps even something special a child has made – Avoid putting up every picture your kids have ever drawn Personalize in a Professional Way • Personalized mouse pads, wallpaper and screen savers can dress up your computer • A fruit bowl or candy dish not only dresses up your office, but makes you popular with co-workers Go Green • Plants (or fresh cut flowers) are an attractive desk top accessories that add color while improving your workspace environment and air quality • Decorate with plants that are easy to maintain and will survive in low light – Bamboo, aloe, philodendron, pothos • Keep plants in beautiful containers, but ones that won’t damage office furniture. • Remember to water appropriately Accessorize • Use new accessories to hold office tools that add color while helping you stay organized • Hang announcements, poems, posters or upcoming events that are inspiring and motivating • Add a mirror to increase the appearance of space and light Feng Shui? • Means "wind-water," two elements that represent the flow and movement of life energy • System of aesthetics that applies the laws of both astronomy and geography to help better one's life • Uses design environments that are welcoming, comfortable and help people prosper • Feng Shui is a culturally-specific and highly complex system that we can’t explain here, but some of its basic principles can be helpful Potential Benefits • Makes you more conscious of how your environment influences your state of mind • Simplification of your workspace may reduce stress • Helps you focus on the task at hand • Eliminates key sources of distraction Feng Shui Principles for Your Office • Make sure you can see the entrance to your office or cubicle from your desk – If you can’t change your place, use a mirror to reflect the entrance to allow you to see who is approaching • Consider lighting – Use natural light when possible – Add a small lamp with a soft light or full spectrum bulb to your workspace Feng Shui Principles for Your Office • Bring living and flowing energy into your workspace – Add odd numbers of plants into your space to stimulate more active, vibrant energy – Use a fountain or picture of water near the entrance of your workspace – Add artwork that inspires you Feng Shui Principles for Your Office • Keep the area in front of the desk clear • Put symbols of future goals above your eye level • Balance light and dark colors, soft and hard surfaces, and smooth and rough textures in decorating choices • Keep the electrical cords to your office equipment well hidden Remember • Design your office with comfort and wellbeing in mind • Decorate to make your work day more pleasant • Always keep it tasteful and professional Thank You!