FOOD & BEVERAGE
PRODUCTS
TENDER FORUM
Department of Health & Human Services - Dec 2013
Overview
The following will be covered this
evening:
•
Details of planned food tender
•
Tips for responding to tender
•
Other opportunities for local producers
•
Other Government Agencies that may be able to assist
you.
Details of Planned Food Tender
•
The Department of Health and Human Services wishes to establish
Standing Offer Agreements (SOA) for the supply of a range of food and
beverage items (approximately 500 individual items)
•
Numerous sites throughout the Department and the Tasmanian Health
Organisations are eligible to purchase from the goods and services available
under these contracts.
•
Listed External Ordering Authorities, together with other Income Tax Exempt
Charity (ITEC) organisations, government authorities and education bodies
as approved by the Department, are eligible to purchase from the goods and
services available under these contracts.
Details of Planned Food Tender
The tender will be split into the following 3 geographical locations:
• Area 1 Southern Tasmania = Area 62 (includes New Town, Ouse,
Lenah Valley, Lutana, Oatlands, New Norfolk Hospital & Royal Hobart
Hospital)
• Area 2 North & North East Tasmania = Area 63 (includes Deloraine,
Beaconsfield, Campbell Town, George Town, Launceston General
Hospital, Scottsdale, Flinders Island, St. Helens & St. Marys)
• Area 3 West & North West Tasmania = Area 64 (includes Burnie,
Devonport, Latrobe, North West Regional Hospital, King Island,
Smithton & Queenstown).
Details of Planned Food Tender
The tender will be split into the following 9 Product Groups:
•
Fish Frozen,
•
Groceries,
•
Meat Fresh,
•
Poultry Fresh & Frozen,
•
Smallgoods,
•
Vegetables Frozen,
•
Bread & Bakery Products,
•
Milk & Cream and
•
Vegetables Processed
Details of Planned Food Tender
In respect to the product groups of; Fish Frozen, Groceries, Meat Fresh,
Poultry Fresh & Frozen, Smallgoods and Vegetables Frozen:
• Tenderers can bid on any item in any of the three regional supply
areas;
• Contract will be awarded by product by area.
In respect to the product groups of Bread & Bakery Products, Milk &
Cream and Vegetables Processed:
• Tenderers can bid on all items by product group in any of the three
regional supply areas;
• Contract will be awarded by product group by area
Details of Planned Food Tender
Tender Evaluation Process:
•
Tenders will initially be assessed for compliance with; Conditions of Tender,
Conditions of Contract and compliance to relevant Food Safety Standards
•
Compliant tenders will then be evaluated against a set of detailed qualitative
criteria which will include product quality, product specs, delivery times,
company capability and environmental impact.
•
In assessing the product groups of; Fish Frozen, Groceries, Poultry Fresh &
Frozen, Meat Fresh, Smallgoods and Vegetables Frozen, for those offers
that do satisfy the qualitative criteria, the lowest priced offer for each item in
each regional supply area will be deemed to represent the best value for
money.
Details of Planned Food Tender
Tender Evaluation Process:
•
In assessing the product groups of Bread & Bakery Products, Milk & Cream
and Vegetables Processed, for those offers that do satisfy the qualitative
criteria, the lowest value offered for the items in each regional supply area
will be deemed to represent the best value for money.
•
As part of this process consideration will also be given to any benefits in buying
locally.
Tips for responding to Tender
In the planning stage and before preparing your tender submission the
following tips may be beneficial:
•
Start early.
•
Make sure you understand what is required
•
Read the tender documentation thoroughly.
•
If you have any uncertainties and require assistance, seek clarification from
the agency contact;
•
Determine if you can complete the contract in-house or if you will need to
sub-contract or form a consortium.
•
Determine the criteria against which your tender will be evaluated and note
any weighting placed on each of the criteria.
•
Note the closing date, time and address for lodging your tender.
Tips for responding to Tender
When preparing your submission please keep in mind the
following tips:
• Present your response in a simple format
• Know how your tender will be evaluated
• Maximise Compliance
• Demonstrate your ability
• Complete the price or cost schedule
• Provide Additional Information to support your submission
Other opportunities for Local Producers
If you wish to be part of this tender but cannot meet the requirements
i.e. delivery etc. maybe not all is lost.
Food
&
We have spoken with the 2 largest food distributors in the Country
and State: Bidvest and PFD Food Services and they have confirmed
that they are more then happy to discuss with you the prospect of
joining their supply chain.
Other opportunities for Local Producers
To take advantage of this opportunity please contact:
Tom McGinn
General Manager Tasmania
PFD Food Services Pty Ltd
28a Hillcrest Rd
Devonport TAS 7310
Phone: 03 6421 1818 Mobile: 0418 573 653
Email: tmcginn@pfdfoods.com.au
Web Site: www.pfdfoods.com.au
Fax: 03 6424 2905
Mike West | General Manager
7 Runway Place, Cambridge TAS 7170
Email: Mike.West@bidvest.com.au
Direct: 03 6274 5750 Mobile: 0419 949 751
Office: 03 6274 5777 Fax: 03 6248 4901
Other Government Agencies that may be able
to assist you
The following Government organisations are
able to assist your business:
• Industry Capability Network http://www.icn.org.au/tas_home
• Business Tasmania http://www.business.tas.gov.au/