PRE- BID CONFERENCE
Preparation of Feasibility cum Masterplan
for Development of Turf Club in Punjab
Date 15.06.2012
Background
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Department of Animal Husbandry is administrative department
of project.
Punjab Infrastructure Development Board (PIDB), a nodal
agency set by Government of Punjab.
IL&FS IDC -as Project Development Advisor
The area allocated for the project is around 250 acre in
Ludhiana District, Punjab.
The facility is expected to include Turf Club & other national and
international level equestrian activities as well, viz. club house
complex, horse riding club for children, etc.
The Project also envisages various related support
infrastructure like five star hotel and Amusement park and
other Leisure activities, etc .
Pre Bid Conference
Institutional Structure
DEPARTMENTS INVOLVED
G.O.P
› Department of Home Affair &
Justice.
PIDB
NODAL AGENCY FOR
DEVELOPING THE PROJECT
ON PPP
ANIMAL
HUSBANDRY
› Department of Excise and
Taxation
ADMINISTRATIVE
DEPARTMENT FOR
DEVELOPMENT OF THE
PROJECT
IL&FS IDC
PROJECT DEVELOPMENT
ADVISOR
Pre Bid Conference
Selection Process
TWO STAGE
PROCESS
TECHNICAL
EVALUATION
QUALITY- COST BASED
SELECTION- 70:30
Only those Applicants whose
Technical Proposals score 70 marks
or more out of 100 shall qualify.
FINANCIAL
EVALUATION
SELECTED
BIDDER
Pre Bid Conference
Eligibility Criteria
TECHNICAL CRITERIA
Over the past 15 (Fifteen) years
preceding the PDD, undertaken a
minimum of [2 (two)] Eligible
Assignments.
FINANCIAL CRITERIA
The Applicant shall have received a
minimum average annual income
of [Rs. 7 (seven)] crore per annum
from professional fees during the
last 3 (three) financial years i.e. till
March 2011 preceding the Proposal
Due Date.
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Eligible Assignments
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Turf Club
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The Turf Club should have been registered in the turf
authority/federation of respective countries.
Masterplan and Conceptual Design of the following
Components:-
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Race Tracks with minimum length of 1200 of meters
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Grand Stand with minimum capacity of 3000 spectators
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Stables for 500 Horses
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Betting Arena]; or
Pre Bid Conference
Eligible Assignments
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[Upgradation of Turf Club
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Project Cost of Upgradation should be more than 200 crores
which will include Upgradation or redevelopment of the
following components:Redevelopment of racecourse which involves extension and
widening of the existing tracks.
Masterplan and Conceptual Design of the following
Components:Redevelopment of Grand Stand with minimum capacity of
3000 spectators.
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Redevelopment of Stables for 500 Horses.
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Redevelopment of Betting Arena]; or
Pre Bid Conference
Eligible Assignments- Cont…
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Equestrian Sports Centre
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Masterplan and conceptual design of equestrian Sports Complex of
International Level.
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Design of Grand Stand with minimum capacity of 3000 spectators.
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Design of stable for 250 horses.
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Design of show jumping arena
Pre Bid Conference
Proposal Requirement
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Method of Selection : Quality and Cost Based Selection (QCBS)
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Quality Cost Ratio : 70 : 30
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Bid Security: INR 2 Lakh.
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Proposal Validity Period : 90 days
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Proposal shall be submitted in English Language
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Format of Technical Proposal : Full Technical Proposal
Pre Bid Conference
Evaluation Criteria
Parameters
Max. Weight
Relevant Experience of the Applicant
25
Approach and Methodology
5
Relevant Experience of Key Personnel
70
Senior Architect-cum-Team Leader
20
Project Manager
15
IT Expert
15
Equine Sports Expert
10
Equine Veterinary Specialist
10
Total Maximum Score
100
Minimum Technical Score required to pass : 70%
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Financial Score
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Formula for Financial Score
Sf = 100 * Fm/F
Sf : Financial Score
Fm : Lowest Price
F : Price Proposal Under Consideration
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Weights given to Technical and Financial Proposals are
T = 70% and
P = 30%
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Combined and final evaluation
3.4.1 Proposals will finally be ranked according to their combined technical (ST)
and financial
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(SF) scores as follows:
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S = ST x TW + SF x FW
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Where S is the combined score, and TW and FW are weights assigned to Technical Proposal
and Financial Proposal that shall be 0.70 and 0.30 respectively
Pre Bid Conference
Bidding Process
Release of NIT
25th May 2012
Issue of RFP Documents
25th May 2012
Pre –Bid Meeting
15th June 2012
Submission of Technical &
Financial Proposal
Opening of Technical Proposals
Opening of Financial Proposals of Technically
Qualified Bidders
Selection of Preferred Bidder and
Issue of Notice of Award
Team Mobilization/
Commencement of Work
Pre Bid Conference
9th July 2012
9th July 2012
July 2012
July 2012
July 2012
Objective
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The objective of the consultancy is to provide
technical assistance to GoP in the development
of a world class Turf club with all the facilities of
international standards.
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Scope of Work- Cont…
Assessment and analysis of existing site:
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Selection of Site- The consultant will undertake a site suitability study
for the two sites available near Ludhiana.
Assessment of land at the selected site and possibility for future
expansion
Assessment of land requirement and land acquisition requirement if
any
Assessment of Infrastructure facility like water supply, sewerage,
drainage facility
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Identification of external infrastructure development
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Consultant shall list all the clearances required for the project
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Consultant shall also assess the potential of proposed site for
commercial development and identify and propose the type and size of
commercial activities possible site
Pre Bid Conference
Scope of Work
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Prepare the conceptual plan and design for the entire turf
club.
Standardizing - laying specifications as per their respective
international & national federations for turf club support
infrastructure & facilities.
Planning & standardizing entire operation/activity of
racing in accordance to the guidelines of international
horse racing federation.
Pre Bid Conference
Scope of Work- Cont…
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Providing technical inputs as per international/national guidelines, as
& when required for designing facilities, equestrian sports, betting law,
breeding & veterinary hospital till the award of final work order or
signing of final agreement with the concessioner.
Assistance in preparation of tender documents/concession agreement
and bid evaluation.
Conceptual design and specifications for water treatment plant, water
reservoirs, water features, surface contouring of water features,
irrigation and drainage.
Environmental impact assessment of the project and detailing
measures required for mitigating adverse impacts if any.
Pre Bid Conference
Scope of Work- Cont…
Preliminary Design and Conceptual Masterplan:
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The consultant shall carry out preliminary design and prepare
alternative concept plan for Turf Club. Identification and listing of
essential and desirable components in term of infrastructure, support
infrastructure, amenities, etc and recommended components for the
proposed project.
Outline design for Turf Club and components, their sizing,
configuration and preliminary design structure. The design shall be in
conformation with applicable norms, standards, guidelines.
Pre Bid Conference
Scope of Work- Cont…
Master Plan shall include:
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Prevalent building regulation and developmental guidelines. This may
include ground coverage, setbacks, maximum permissible built-up
area, permissible building height, use of basement etc.
Site layout with plot boundary, setbacks and other applicable
development control guidelines
Spatial arrangement of components including utilities and support
infrastructure and sizing of components
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Area statement for each proposed components
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Parking arrangement
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Circulation plan
Pre Bid Conference
Scope of Work- Cont…
Cost Estimations:
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The consultant shall undertake cost estimate as per applicable
Schedule of Rate for each and every component of the proposed
facilities.
The consultant shall provide in detail a schedule of fixed and
variable operating and maintenance cost of the facility at
various stages of utilization These costs shall be used by GoP for
estimation of landed project cost and all financial analysis and
calculation.
Pre Bid Conference
Proposed Team Structure
Sr.
Team Member
Educational Qualification
Experience of Eligible Projects
Team Leader
B. Arch with more than 10 years of He should have worked in atleast two of the eligible projects
No
1
experience
mentioned in clause 3.1.4 out of which one should have
been in the capacity of a team leader.
2
Project Manager
B. Arch with more than 7 years of He should have worked as an architect in atleast one of the
experience
3
IT Expert
eligible projects mentioned in clause 3.1.4.
B.E/B.Tech in Computer/I.T Engineering He should have led the IT Team in atleast one of the eligible
with more than 7 years of experience
projects mentioned in clause 3.1.4. or should have been
involved in designing the software which facilitates betting
in Casinos or related projects.
4
Equestrian Sports Graduate with more than 7 years of He should have worked as an Equestrian Sports Expert in
Expert
5
Experience
atleast one of the eligible projects mentioned in clause 3.1.4.
Equine Veterinary P.G in Veterinary Science with more than 7 He should have been involved as an Equine Veterinary
Specialist
years of experience
Specialist in atleast one of the eligible projects mentioned in
Clause 3.1.4.
Pre Bid Conference
Time Schedules and deliverables
Sr.
No.
1
2
3
4
Activity/Report
Time(in days from Payment as a % of Total
date of signing of Fee
consultancy
agreement)
7 days
5
Inception Report
Action Plan and Methodology
Interim Report I
30 Days
Shall include the final site suitable for the Turf Club. It would also
include the Concept plan including layout plans for Race Tracks,
Grand Stand, Veterinary Hospital, and Stables for horses. The
consultant shall also prepare a draft Master Plan for different
amenities like amusement park, multiplex, hotel, residential,
commercial etc feasible near the Turf Club.
Interim Report II
75 days
Based on the suggestions received from the Client on Inception
Report, the Consultant shall submit Interim Report which would
include:
a) Preliminary Planning for the Turf Club and the Internal
Infrastructure; and
b) The Revised Master Plan for the different Amenities
feasible near the Turf Club.
Final Report
120 days
The final report would include:
a) The preliminary design of the Turf Club and the
Internal Infrastructure.
b) Final Master Plan for the different Amenities and
Pre Bid Conference
the Proposal for Key Attraction
25
30
40
Sites In Punjab- Ladhowal and Mattewara
Mattewara
Ladhowal
Ludhiana
Pre Bid Conference
Location of Site- Mattewara
Pre Bid Conference
Location of Site- Mattewara
Location of Site- Ladhowal
Pre Bid Conference
THANK YOU