STAFF BRAND BRIEF
04th May 2012
Marketing & Sales Department
TELECOMMUNICATION SITE BUILD (Briefing Session)
INF/TEN/0191
13 March 2014
1
Agenda items
1.
Supply Chain Management presentation
STAFF BRAND
BRIEF
2. Facilities
Management presentation
04th May 2012
Marketing & Sales Department
3.
4.
SHEQ presentation
Project Management presentation
5. Closing
2
1. Supply Chain Management
Presentation
3
SCM presentation
Key dates
• RFP issue date is 28 February
2014
• Briefing session date is 13
March 2014
• Closing date for questions is 18
March 2014
• Closing date for Bid submission
is 27 March 2014 @ 12h00
Key Required documents
• Valid BBBEE Certificate
• Valid and Original Tax clearance
certificate
• Confidentiality Agreement –
Annexure E
•
SBD 4 Declaration of Interest –
Annexure F
• Bill of material - Annexure H
• No late bids will be accepted
• Supplier Development Value
Summary – Annexure J
• Compliance Sheet – Annexure K
S D Committement
• A 35% is a pre-requisite
before evaluation, service
provider will need to
committee on this %, which
will be a monitoring tool
during implementation and
will further form part of the
resulting contract.
Appointment of a panel of services providers for 3
years framework agreement
Type:
The appropriate FA:
National
A
Area
Regional
Single
B
Number of
suppliers
Multiple
Approach:
• Depending on the business requirement Infraco
may need a supplier/s with a national footprint
• There are different variables that could regulate a
national contract including but not limited to region
and availability
• Regional FA’s are in support of Infraco’s
procurement policy regarding supplier development
initiatives
• Regional FA’s support local businesses and have
benefits ranging from lower logistics costs and
regional improvements
• Single appointment will be based on minimum site .
The normal procurement process will be followed
when awarding to a single or multiple suppliers
• Where the requirement/s is /are urgent and there is
a number of sites that need to be build, Infraco will
appoint a number of service providers to speed-up
the build program.
Business approach
Framework Agreements
Single Supplier:
Multiple Suppliers:
• Some of the key components of a single
supplier FA are:
‒ An agreed upon fixed price list prior to
entering into the agreement
‒ If there is an agreed upon volume to the
agreement, Infraco need to ensure that
the appropriate exist clauses are
included in the contract
‒ Due to the risk Infraco take when
contracting with a single supplier, the
relevant penalty clauses need to be
included in the contract and enforced
where necessary
‒ The FA creates a faster turn around time
for procurement but does not limit
Infraco to procuring from the sole
supplier
• Some of the key components of a multiple
supplier FA are:
‒ Business will be awarded on a rotational
basis in order to support the notion of
developing and entrenching Infraco’s
supply chain
‒ Infraco need to ensure agreed rates with
the multiple suppliers (preferably where
the rates are the same)
‒ If the rates differ, Infraco needs to:
1. Enter into negotiations and/or;
2. Distribute the business on a
percentage basis to ensure that they
are not subject to a premium
‒ The core benefit of a FA is the ability to
call-off as and when required
INF/TEN/0191 – SITE BUILD
Facilities Management
National Site (network) Coverage
154 operational sites:
National coverage;
10m x 15m (7x4) & 10m x 10m (4x4);
Types: containers, Transnet/Neotel/3rd
Party building to Data Centre
Broadband
Infraco’s National
Long Distance
Network covers
most major cities
and towns and all
nine provinces.
Slide 8
Covered in the Framework
1. Establish a completely new site (container & building where needed)
2. Renovation/improvement of current sites: replacement of mesh fence, etc
3. Attend to any repairs/maintenance issues: stolen earth system, etc
Slide 9
Areas to Cover
1.
2.
3.
4.
5.
6.
Demolition, excavation & trenching
Install sleeves, pole/s, drawboxes, electrical cables
Electrify site between municipality/Eskom/3rd Party & container
Install a complete earthing system
Design, manufacture, transport & install galvanised palisade/rebar
Build concrete structures like ramps, retainer wall, plinth, drainage
system, etc
Slide 10
Expected to (before & after Implementation):
1. Travel nationally in order to:
Conduct detail survey
Establish site specific conditions (soil, need for EIA, etc)
Design site & get drawings approved
Generate quotation
2. Acquire permission from munic/owner/etc for:
To remove/demolition/cut trees, etc
Use/connect to certain facilities or resume work, etc
3. Rectify any outstanding issues raised at site acceptance meeting including
the rehabilitation of the site.
4. Develop & submit an As-Built file with the ff. minimum items:
Test results – soil compaction, plinth strength, earthing, galvanising
Updated drawing
Acquired approvals
Other project & SHEQ related requirements
Slide 11
Changes to Spec





No kerb stones
Perimeter fence foundation
32mm sleeve
Vegetation clearance beyond site
Ripper razor – diamond mesh
Slide 12
Site & Area Condition
Slide 13
National Facility Sites
Slide 14
Thank You.
Slide 15
3. Project Management
Presentation
16
Introduction
A project management plan is the planning document,
capturing the entire project end-to-end, covering all project
phases, from initiation through planning, execution and
closure.
Slide 17
Body of Knowledge
•
Overview: Why the project is being conducted and its primary objectives
•
Scope Management: Business needs, requirements, deliverables,
constraints and work breakdown structure
•
Schedule Management: Activities schedule and project milestones
•
Costs Management: Project budget and its funding approach
•
Quality Management: Quality measurement and control approach
•
HR Management: The people working on the project, their roles and
responsibilities
•
Communication Management: Communication type, channels and the
reporting approach
Slide 18
Body of Knowledge Conti…
• Risks Management: Risk index, methods to identify and evaluate risks, risk
mitigation and contingency planning
• Procurements Management: Required procurements and purchase
processes
• Change Management: Procedures used to track changes in the project
• Project Closure: Closure approach, including the deliverables hand-off
protocol
Slide 19
Thank you
Slide 20
4. SHEQ
Presentation
21
SHEQ Requirements
S.H.E Plans
1. Safety Plan
2. Health Plan
3. Environmental Plan
Slide 22
S.H.E Appointments
Signed Appointment Letters:
1. 16.1 Appointment
2. 16.2 Appointments
3. 17.2 Appointments
4. GAR 7 Appointments(valid certificate to be attached)
5.
All Relevant CR Appointments.
Slide 23
COIDA
Valid Certificate of Good Standing(s 89)-Compensation Fund
Slide 24
Risk/ Aspect Impact Assessment
A site specific Aspect Impact/ Risk assessment is required,
outlining specific Risks and hazard, taking into account BBI
work environment.
Slide 25
S.H.E Procedure
Documented SHE procedures(ISO 1400/OHASAS 18001)
At least 3.
Slide 26
Quality Management System-ISO 9001
Quality Manual – Requirement.
Slide 27