www.salga.org.za Welcome… MUNICIPAL BAROMETER “Empowering municipal planning, governance, oversight & benchmarking through easily accessible and reliable Local Level Data” Seana Nkhahle / Nomusa Ngwenya 29-30 April 2013 1 2 www.salga.org.za SALGA MANDATE SALGA Mandate Transform local government to enable it to fulfil its development al mandate. Lobby, Advocate & Represent Lobby, advocate, protect and represent the interest of local government at relevant structures and platforms. Employer Body Act as an employer body representing all municipal members and, by agreement, associate members. Capacity Building Build the capacity of the municipality as an institution as well as leadership and technical capacity of both Councillors and Officials. Support & Advice Support and advise our members on a range of issues to assist effective execution of their mandate. The Voice of Local Government Strategic Profiling Build the profile and image of local government within South Africa as well as outside the country. The Voice of Local Government Knowledge & Information Sharing Serve as the main hub of local government knowledge and intelligence and to facilitate peer learning within the sector www.salga.org.za Peer Learning (Networks / Events) Knowledge Hub (Portal/Resource Centre) Research, Benchmarking & Performance Reviews The effective transformation of SALGA into a learning / knowledge organisation requires each portfolio to contribute to each of the three pillars 3 www.salga.org.za Problem Statement The Municipal Barometer was established in response to the following challenges: limited availability of local level data. limited access to data that is currently available various institutions provide data, however, their activities are often fragmented and uncoordinated huge costs that municipalities pay to get data The Municipal Barometer is an initiative of South African Local Government Association (SALGA) in partnership with Statistics South Africa (Statssa), South African Cities, Network (SACN), Municipal Demarcation Board (MDB), Centre For Municipal Research, (CMRA), Development Bank of Southern Africa (DBSA), 4 www.salga.org.za OBJECTIVES The Municipal Barometer is anchored on a Local Data Partnership which is aimed at : • Improving municipal governance and performance by improved planning, oversight, benchmarking and peer learning • Identifying and addressing municipal data needs at minimal costs; • Making local level data available to municipalities and their stakeholders; • Managing access to data through a single comprehensive yet simple webbased portal; and • Building the capacity of municipalities to locate, access, interpret and utilize data for planning, budgeting and governance processes. 5 www.salga.org.za INDICATORS The following broad outcome indicator themes are proposed: 1. Demographic trends 2. Service delivery 3. Social Development 4. Economic growth and development 5. Environment 6. Municipal finances 7. Good governance and accountability 8. Coherent municipal planning 9. Municipal capacity, (Capacity Building / Human Resources Management / Labour Relations) 6 www.salga.org.za SALGA WEBSITE: KNOWLEDGE HUB 7 www.salga.org.za THE WEB-PORTAL • http://municipalbarometer.databank.nl 8 www.salga.org.za DEMOGRAPHIC TRENDS Total Population Percentage of population that are youth (15-24) Percentage of population that are children (0-14) Percentage of population that are senior citizens (65+) Percentage of population that are adult (24-64) Population Density Total Number of Households Avg. Household Size Total fertility rate Sex Ratio Infant & child mortality rate Life Expectancy Maternal mortality ratio Net Migration 9 www.salga.org.za SERVICE DELIVERY WATER # & % of households with access to water at or above RDP level # & % of households with access to water below RDP level Per capita water usage per household # & % of households receiving Free Basic Water # & % of ratings for water services # of water interruptions in the last 12 months Causes of piped water interruptions Duration of interruptions above two days in the last 12 months Total Duration of interruption in the last 12 months Perception of quality of drinking water # & % of Blue Drop Status per municipality Payment for water services # & % households paying for water Reasons for non payment Price of water per Kilo Liter Status of infrastructure # * % of WTW per municipality % of water losses per municipality Implementation of WC/WDM strategy 10 www.salga.org.za SERVICE DELIVERY SANITATION # & % of households with access to sanitation at or above RDP level # & % of households with access to sanitation below RDP level # & % of households receiving Free Basic Sanitation % & % of functional toilet facilities # & % functional WWTW per municipality Payment for sewage # & % of households paying for sewage services Status OF infrastructure # & % of municipalities with Green Drop Status 11 www.salga.org.za SERVICE DELIVERY ENERGY % & % of households with access to electricity # & % of households without access to electricity # & % of households receiving Free Basic Electricity Main source of energy used # & % of households using main source of energy for cooking # & % of households using main source of energy for lighting # & % of households using main source of energy for heating Source of Supply # & % of households per main source of energy/fuel Main source of electricity supply per households 12 www.salga.org.za SERVICE DELIVERY REFUSE REMOVAL # & % households with access to refuse removal services # & % of households without access to refuse removal services Frequency of refuse removal services # & % of households with access to Free Basic Refuse Removal Services # & % of functional land fill sites Payment for refuse removal services # & % of households paying for refuse services 13 www.salga.org.za SERVICE DELIVERY ROADS Road length in km per municipality per type of road Storm-water network in kms Road length in km per municipality per type of road Storm-water network in kms # of bridged the municipality have Functionality of road per type of road Storm-water mains functioning Status of infrastructure Roads condition per type of road Storm-water mains maintained Condition of bridges 14 www.salga.org.za SERVICE DELIVERY TRANSPORT # & % of population with access to municipal transport system # & % of population with access to transport by type Time taken to travel Safety # & % of fatalities in the municipality per year # of accidents reported per year 15 www.salga.org.za SOCIAL SERVICES HEALTH # of healh facilities per municipality Walking distance to health facilities # of health practitioners per 1000 population # of clinics per municipality Key outcome Delivery rate in facility TB cure rate Immunisation coverage < 1 year Status of infrastructure Condition grading of health infrastructure as per GIAMA 16 www.salga.org.za SOCIAL SERVICES HOUSING # & % of population with access to housing # of persons per unit (Avg.) Dwelling density per km2 Quality/Status of infrastructure Type of housing structure (main dwelling) 17 www.salga.org.za SOCIAL SERVICES EDUCATION Gross enrolment ratio (GER) Gender Parity Index (GPI) Size of education system Learner Educator Ratio (LER) Learner School Ratio (LSR) Educator School Ratio (ESR) Matric Pass Rate Level of education Functional literacy Rate (FLR) Classroom backlogs 18 www.salga.org.za SOCIAL SERVICES EDUCATION # & % of schools without library # & % of schools without ablution # & % of schools without sports facilities # & % of schools without labs # & % of schools without communication facilities # & % of schools without Computer facilities # & % of schools without water # & % of schools without electricity 19 www.salga.org.za SOCIAL SERVICES SAFETY & SECURITY # & % of police stations per 10000 population # & % of police stations personnel per 1000 population # of community police forums per municipality # of crime activities by type per 1000 population Rate of Crime # of crimes per 1000 population 20 www.salga.org.za SOCIAL SERVICES LIBRARIES & CEMETERIES Libraries # of public libraries per municipality # of librarian per municipality # of libraries with access to internet Cemetries # of unused gravesides per municipality Ha of land available for cemeteries per municipality Type of burial # of population per preferred type of burial 21 www.salga.org.za SOCIAL SERVICES PARKS, SPORTS & RECREATION # of sports & recreational facilities by type per municipality # of Ha of parks per standard (None; sub-standard; intermediate service; full service Condition grade (good; fair; poor) Social Grants # & % of population with access per types of social grants 22 www.salga.org.za SOCIAL SERVICES DISASTER MANAGEMENT Disaster response Disaster management plans per municipality as part of the IDP Disaster occurence # of disasters occurred per municipality in the last five years Types of disasters declared per municipality 23 www.salga.org.za ECONOMIC GROWTH & DEVELOPMENT Economic Activities GDP GVA GDP per capita Tress Index Location Quotient Labour, income & Poverty # & % of economically active population # & % of unemployment (official definition) # & % of unemployment (expanded definition) Labour, income & Poverty Employment by sector Occupation by skill level Labour force participation rate Human Development Index per municipality Personal Income per municipality Poverty Rate Disposable income per municipality Dependency ratio 24 www.salga.org.za ECONOMIC GROWTH & DEVELOPMENT Gini Coefficient (GINI) per municipality Household income per municipality # & % of Youth Unemployed Business Environment # & Size of firms by sector # of new business by size, sector, activity & export Activities of neighboring cities (Value Chain) Provision of land , real estate, office space for economic activities Conditions of infrastructure in areas of economic activity Support for SMME Existence of supporting business networks Access to Telkom broadband/wireless Trends in business 25 www.salga.org.za ENVIRONMENT • State of municipal environment 26 www.salga.org.za MUNICIPAL FINANCE Municipal financial statements Revenue management Extend of govt grants (Govt grants/total revenue) Actual Revenue versus budget revenue (ratio) (Actual revenue/budgeted revenue) Expenditure management Personnel cost to total expenditure (ratio) (Employee related cost/expenditurte) Actual expenditure versus budgeted expenditure (ratio) (Actual expenditure/budgeted expenditure) Expenditure management Interest as a percentage of total expenditure (ratio) (total interest paid/total expenditure) Repairs and maintenance versus total book (ratio) (Repairs and maintenance of PPE/total book value) 27 www.salga.org.za MUNICIPAL FINANCE Asset management Asset Register submitted to the auditor general Acquisition of PPE-Actual versus budget (ratio) (Actual PPE purchased less budgeted PPE purchases/budgeted PPE purchases) Debtors collection period (ratio) (consumer debtors X365/ service (own) revenue)) Debt management Acid test ratio(current assets less inventories/current liabilities) Creditors payment period (Trade creditors*365/services (Own) revenue) Total liabilities/total assets (ratio) (Total liabilities/total assets) Net Debts Audit outcomes/opinions Movement in Audit Outcomes Trend in Audit outcomes 28 www.salga.org.za MUNICIPAL FINANCE Supply chain management Awards made to persons in service of the state (type, # & amount) Awards made to councillors Adherence to Supply chain processes, policies & management in place Unauthorised expenditure Irregular expenditure Fruitless and wasteful expenditure Municipalities in financial distress Cash as a % of operating expenditure Persistence of negative cash balance Overspending of original operating budget (as a % of original operating expenditure Under spending of original capital budget Debtors as a % of own revenue Year on year growth in debts Creditors as a % of cash & investment 29 www.salga.org.za GOOD GOVERNANCE & ACCOUNTABILITY Section 139 intervention Establishment of ward council committees Establishment of oversight committee Public Participation Total number of wards per municipality Establishment of ward committees Ward committees funding model in place Total funding per ward Functionality of ward comittees 30 www.salga.org.za GOOD GOVERNANCE & ACCOUNTABILITY Establishment of MPAC MPAC training MPAC meetings for oversight Oversight reports submitted to the legislature Corruption # of cases per type # of investigation instituted # of actions per type of investigation # of pending investigations # of completed investigation Anti-corruption measures in place 31 www.salga.org.za GOOD GOVERNANCE & ACCOUNTABILITY Internal Audit function Establishment of internal audit unit Establishment of audit committee Composition of audit committee (according to guidence) Type of audit committee: Own audit function Serviced by DM Co-sourced Outsourced # of audit committee meetings Management & operational systems Complains management systems (as per guidelines) Fraud prevention plan (as per guidelines) Communication strategy in place Stakeholder mobilization strategy/public participation strategy 32 www.salga.org.za COHERENT MUNICIPAL PLANNING IDP Planning Indicators IDP plan in place & Timeous adoption Review of IDP document IDP Credibility score or rating IDP plan adequately budgeted for Spatial development plans aligned with DSPF & PGDS IDP & sectoral plans aligned with Spatial Development Plans Review & aligned LED strategy IDP & sectoral plans aligned with Spatial Development Plans All sector plans included in the IDP IDP endorsed by all wards IDP endorsed by community organisations and stakeholders 33 www.salga.org.za MUNICIPAL CAPACITY, LABOUR AND HR Establishment of performance management systems framework Employees responsible for performance management systems per qualification per experience Formally adopted processes for the development of performance management system Formally adopted processes for the reviews of performance management systems Cascading of performance management system to all levels within a municipality Availability of skills development plan Implementation of skills development plan Trends in municipal staffing Distribution of staff per function per qualification, experience Total post filled % of funded posts Funded post as a % of total posts No of Staff existing municipality and reasons (Types of exists) 34 www.salga.org.za MUNICIPAL CAPACITY, LABOUR AND HR Management Capacity Levels of qualifications & experience by type of post Qualifications by type of post of senior managers # of years in current position # of acting positions ( senior management) Current recruitment status Human Resource strategies & plans in place Information technology Availability of IT governance framework Establishment of IT steering committee Total number of Councillors in the Province No. Of female Executive Mayors No. Of male Executive Mayors: No. Of female Speakers 35 www.salga.org.za THE END THANK YOU 36