Office of Small and Disadvantaged
Business Utilization (OSDBU)
National 8(a) Association 2013 Fall
Summit
John Hale III, Director
October 30, 2013
Hilton Crystal City, Washington D.C
Site and Facility Management Contractors (FMCs)
DOE’s Mission


Energy Security – Protection of high risk, high payoff RD&D of cleaner
more affordable and reliable alternate energy sources, e.g. Advanced
Research Projects Agency-Energy
Nuclear Security – National Nuclear Security Administration guards:
Military applications of nuclear energy
 Military nuclear propulsion plants (i.e. nuclear
submarines)
 Nuclear Nonproliferation – Detect, secure, and
dispose of vulnerable nuclear weapons
 Conversion of high grade to low grade Uranium
 Computational analysis of nuclear warheads



Environmental Responsibility – Stop or reverse environmental
damage caused by our legacy of nuclear warhead production
Enhance Efforts in Scientific Discovery and Innovation – The Office
of Science is the largest single supporter of research in the physical
sciences
Site and Facility Management Contractors
(FMCs)

Consist of 85% of our procurement base, we retain only 15%

DOE has approximately 15,000 FTEs and 100,000 contractor
workforce

Not bundled (ref. FAR 2.1). They are sanctioned by FAR 17.6

Limited Liability Corporations (LLC) – Only responsibility is to
manage and operate specific facility

Performance-based, Award Fee, and Award Term

Approximately 40 FMCs, 17 of which are National Laboratories
(NL)

NLs are Federally Funded Research & Development Centers
(FFRDCs) (ref. FAR 2.1)
Site and Facility Management Contractors (FMCs)

Required to have a small business subcontracting plan

Subcontracting plan goals are challenging

We flow down small business prime contract solicitation methods to FMCs
to help them achieve subk goals – Best Practice


FMCs do not follow FAR when they subcontract

Best commercial practices – Faster awards, cannot be protested
Conduct a Mentor-Protégé Program – Best Practice

Objective is to graduate protégés to large businesses that can compete
for Federal prime contracts

One of 13 government agencies that have an Mentor-Protégé Program

Voluntary, no appropriated funds, paid through subk costs

Mentors are large or small DOE contractors

Protégés must be small socio-economic – goaled groups

Prospective protégés petition mentors

Protégés may subcontract with other FMCs

Sole-source contracts at 8(a) thresholds ($4.5M / $6.5M)
DOE Facility Management Contracts
http://energy.gov/gc/downloads/doe-facility-management-contracts
DOE Facility Management Contracts
DOE Facility Management Contracts
http://energy.gov/gc/downloads/doe-facility-management-contracts
Power Administrations
Power Administrations
Power Administrations

Power Administrations – Established in the early 1900s, sell
excess electrical power produced at Federal water projects in
order to repay the Government’s investment in the projects.
1.
2.
3.
4.
Bonneville Power Administration (BPA) – Headquartered in
Portland, Oregon
Southeastern Power Administration (SEPA) – Headquartered
in Elberton, Georgia
Southwestern Power Administration (SWPA) – Headquartered
in Oklahoma
Western Area Power Administration (WAPA) – Headquartered
in Colorado – services a 15 state region of central and
western U.S.
What Does DOE Buy?
Top Ten NAICS Codes Action Obligations for Small Businesses
FY 2013 Oct. 1, 2012 – Sept 30, 2013)
NAICS Code
NAICS Description
Action Obligation
1
562910
REMEDIATION SERVICES
$202,415,438.80
541512
COMPUTER SYSTEMS DESIGN SERVICES
$162,547,242.98
541330
ENGINEERING SERVICES
$118,108,090.20
561210
$107,184,089.09
541611
FACILITIES SUPPORT SERVICES
ADMINISTRATIVE MANAGEMENT AND GENERAL
MANAGEMENT CONSULTING SERVICES
562211
HAZARDOUS WASTE TREATMENT AND DISPOSAL
$57,629,881.00
541519
OTHER COMPUTER RELATED SERVICES
OTHER SCIENTIFIC AND TECHNICAL CONSULTING
SERVICES
$56,465,535.82
ENVIRONMENTAL CONSULTING SERVICES
COMMERCIAL AND INSTITUTIONAL BUILDING
CONSTRUCTION
$47,195,920.81
2
3
4
5
$84,470,715.30
6
7
8
541690
$56,125,297.83
9
541620
10
236220
Report Extracted
from FPDS-NG
$33,631,437.08
Report Extracted from FPDS-NG
National Nuclear Security Administration –
Engineering Services
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Code:
$1M-$5M
2013 Q1/2013 Q1
Setaside for Sole Source 8(a)
541690
Description: Engineering and Technical Services
Program Office : NA-10 National Nuclear Security
Administration Deputy Administrator for Defense Programs NM
Contact Information:
Greg Gonzales , (505) 845-5420
ggonzales@doeal.gov
nnsa.smallbusiness@nnsa.doe.gov
Gary Lyttek , (202) 586-8304
gary.lyttek@nnsa.doe.gov
* Opportunity forecasts are subject to change at the discretion of the Contracting Officer
1
1
National Nuclear Security Administration –
Facilities Support Services for Office of
Secure Transportation
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Code:
$1M-$5M
2014 Q1/2014 Q2
Competitive 8(a)
561210
Description: Facilities Support Services
Program Office: National Nuclear Security AdministrationDeputy Administrator for Defense Programs NM Prime Small
Business Office
Contact Information:
Greg Gonzales, (505) 845-5420
ggonzales@doeal.gov
nnsa.smallbusiness@nnsa.doe.gov
Gary Lyttek , (202) 586-8304
gary.lyttek@nnsa.doe.gov
* Opportunity forecasts are subject to change at the discretion of the Contracting Officer
1
2
National Nuclear Security AdministrationFacilities Support Services
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Code:
$25M-$50M
2014 Q1/2014 Q2
Competitive 8(a)
561210
Description: NA Admin for National Nuclear Security Administration
Program Office: National Nuclear Security Administration
Contact Information:
Greg Gonzales, (505) 845-5420
ggonzales@doeal.gov
nnsa.smallbusiness@nnsa.doe.gov
Gary Lyttek , (202) 586-8304
gary.lyttek@nnsa.doe.gov
* Opportunity forecasts are subject to change at the discretion of the Contracting Officer
1
3
National Nuclear Security Administration –
Facility support Services
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Code:
$5M-$10M
2013 Q3/2014 Q1
Competitive 8(a)
561210
Description: Facility Support Services for NA-15 Ft. Chaffee, AR
Program Office: NA-10 Deputy Administrator for Defense Programs
Contact Information:
Greg Gonzales, (505) 845-5420
ggonzales@doeal.gov
nnsa.smallbusiness@nnsa.doe.gov
Gary Lyttek , (202) 586-8304
gary.lyttek@nnsa.doe.gov
* Opportunity forecasts are subject to change at the discretion of the Contracting Officer
Office of Fossil Energy (FE) – Administrative
Services
• Estimated Value:
• RFP Release QTR/Award QTR:
• Acquisition Approach:
• NAICS Code:
$25M-$50M
2013 Q1/2013 Q3
Setaside Sole Source 8(a)
541330
Description: A/E Services
Program Office: Office of Fossil Energy
Contact Information:
Miranda Johnson, (202) 586-7661
Miranda.johnson@hq.doe.gov
* Opportunity forecasts are subject to change at the discretion of the Contracting Officer
15
National Nuclear Security AdministrationUtility Management Services
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Code:
$1M-$5M
2013 Q3/2014 Q3
Setaside for Sole Source 8(a)
541330
Descriptions: Services
Program Office: NA-APM Associate Administrator for Acquisition &
Project Mgt. NM
Contact Information:
Greg Gonzales,(505) 845-5420
ggonzales@doeal.gov
nnsa.smallbusiness@nnsa.doe.gov
Gary Lyttek , (202) 586-8304
gary.lyttek@nnsa.doe.gov
* Opportunity forecasts are subject to change at the discretion of the Contracting Officer
Western Area Power AdministrationCommodities
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Codes:
$25M-$50M
2014 Q3/2015 Q1
Competitive 8(a)
335313
Description: Western Wide IDIQ for 15-kV Through 245-kV Dead Tank Power
Circuit Breakers for various Western
Substations
Program Office: Western Area Power Administration
Contact Information:
Todd Tetrault ,720-962-7154
tetrault@wapa.gov
* Opportunity forecasts are subject to change at the discretion of the Contracting Officer
Office of Environment Management –
Management Support Services
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Codes:
$1M-$5M
2013 Q4-TBD
Setaside for Sole Source 8(a)
561210
Description: Technical administrative expertise for the implementation of
Personnel Security Program
Program Office: Office of Environment Management
Contact Information:
Sally A. Sieracki, 509-376-8948
Sally_a_sieracki@rl.gov
*
Opportunity forecasts are subject to change at the discretion of the Contracting Officer
Office of Energy Efficiency & Renewable
Energy – Engineering Services
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Codes:
$10M-$1B
2014 Q1/2014 Q2
Competitive 8(a)
541690
Description: This RFQ is to solicit eligible 8(a) small business sources on GSA
FSS, SIN 874, 871 and 03FAC for the purpose of entering into a
BPA.
Program Office: Office of Energy Efficiency & Renewable Energy
Contact Information:
Lani MacRae, 509-376-8948
Lani.macrae@go.doe.gov
*
Opportunity forecasts are subject to change at the discretion of the Contracting Officer
Western Area Power Administration –
Engineering Services
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Codes:
$10M-$25M
2014 Q2/Q2
Setaside for Sole Source 8(a)
561110
Description: Technical Support Services (Lands support, Procurement,
design, and public affairs support
Program Office: Western Area Power Administration
Contact Information:
Todd Tetrault, 720-962-7154
tetrault@wapa.gov
*
Opportunity forecasts are subject to change at the discretion of the Contracting Officer
Southwestern Power AdministrationConstruction/Architect/Engineering
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Codes:
TBD
2014 Q3/2014 Q4
Setaside for Sole Source 8(a)
237130
Description: Parking lot repairing project in Jonesboro, Arkansas
Program Office:
Contact Information:
Sean Long, 918-595-6740
Sean.long@swpa.gov
*
Opportunity forecasts are subject to change at the discretion of the Contracting Officer
Western Area Power AdministrationCommodities
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Codes:
$5M-$10M
2014 Q1/ 2014 Q3
Setaside for Sole Source 8(a)
335313
Description: Western Wide Control Switchboard IDIQ
Program Office: Western Area Power Administration
Contact Information:
Todd Tetrault, 720-962-7154
tetrault@wapa.gov
*
Opportunity forecasts are subject to change at the discretion of the Contracting Officer
Western Area Power Administration –
Construction/Architect/Engineering
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Codes:
$5M-$10M
2014 Q1/2014 Q3
Competitive 8(a)
237130
Description: Multiple Award IDIQ Construction Contract
Program Office: Western Area Power Administration
Contact Information:
Todd Tetrault, 720-962-7154
tetrault@wapa.gov
*
Opportunity forecasts are subject to change at the discretion of the Contracting Officer
Western Area Power Administration –
Construction/Architect/Engineering
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Codes:
$5M-$10M
2014 Q1/2014 Q3
Competitive 8(a)
237130
Description: Multiple Award IDIQ Construction Contract
Program Office: Western Area Power Administration
Contact Information:
Todd Tetrault, 720-962-7154
tetrault@wapa.gov
*
Opportunity forecasts are subject to change at the discretion of the Contracting Officer
Western Area Power Administration Commodities
•
•
•
•
Estimated Value:
RFP Release QTR/Award QTR:
Acquisition Approach:
NAICS Codes:
$5M-$10M
2014 Q1/2014 Q3
Setaside for Sole Source 8(a)
335313
Description: Western Wide Control Switchboard IDIQ
Program Office: Western Area Power Administration
Contact Information:
Todd Tetrault, 720-962-7154
tetrault@wapa.gov
*
Opportunity forecasts are subject to change at the discretion of the Contracting Officer
Rules of Engagement

Engage with program elements. Know their mission and requirements.

Create a demand by becoming a solution to DOE requirements, instead
of just fishing for work.

Attend outreach sessions and network with other contractors.

Plan ahead – allow about 1 ½ to 2 years to prepare a proposal for a major
requirement.

Examine former solicitations requirements.

Respond to sources sought synopses.

Consider teaming arrangements if requirements are steep.

Small Business Program Managers’ (SBPMs) Directory.

Contact Procurement Technical Assistance Centers (PTACs) if you need
help.

DOE Procurement Forecast.

Be persistent.

Link to the OSDBU Page – www.smallbusiness.energy.gov.
Rules of Engagement






Register with the “System for Award Management www.sam.gov
Check out FedBizOpps: https://www.fbo.gov for synopsized
acquisitions
Register with FedConnect – to view current business opportunities
receive solicitations, and submit proposals –
https://www.fedconnect.net/FedConnect/
To obtain information about what the Government buys http://www.usaspending.gov/
Go to “ezSearch” in FPDS-NG (Federal Procurement Data SystemNext Generation) to check listing of all contractors that DOE has
been doing business with – www.fpds.gov
Check out SBA’s “Sub-Net” – http://web.sba.gov/subnet. SubNet
is equivalent of FedBizOps for subcontracting opportunities posted
by primes
Thank You
John Hale III, Director
Office of Small and Disadvantaged Business Utilization
Forecast Website: http://hqlnc.doe.gov/forecast
Visit Us: www.smallbusiness.doe.gov
Call Us: (202) 586-7377
Write Us: smallbusiness@hq.doe.gov