Grant Orientation
November 14, 2013
INTRODUCTIONS
Jessica Tudyk, MS Ed, CHES
Mission Coordinator
Education, Outreach, Advocacy, and Grant Administration
• Name, Organization, Role & history in Breast Health Community
AGENDA
• Susan G. Komen
• Community Profile
• RFA
• Application Instructions
Greater Amarillo Affiliate
Susan G. Komen®
 Founded in 1982 by Nancy G. Brinker
 World's largest grassroots network of breast cancer survivors and activists
 Invested more than $1.9B since inception
Greater Amarillo Affiliate
3
Vision
A World Without Breast Cancer
Promise
The Susan G. Komen for the Cure promise is to save
lives and end breast cancer forever by empowering
people, ensuring quality care for all and energizing
science to find the cures.
Greater Amarillo Affiliate
Greater Amarillo Affiliate of Susan G. Komen
Armstrong
Briscoe
Carson
Castro
Childress
Collingsworth
Dallam
Deaf Smith
Donley
Gray
Hall
Hansford
Hartley
Hemphill
Hutchinson
Lipscomb
Moore
Ochiltree
Oldham
Parmer
Potter
Randall
Roberts
Sherman
Swisher
Wheeler
Greater Amarillo Affiliate
1990:
First Race
2003:
Affiliate was incepted
What are Community Health Programs?
Community Health Programs refers to the Affiliate’s efforts to
reduce breast cancer mortality rates in their service area by:
 understanding the communities’ needs and assets
(Community Profile);
 funding effective programs that meet the prioritized needs
(Grantmaking);
 empowering communities with breast cancer knowledge
and resources to take action (Education and Multicultural
Health); and
 leveraging relationships and building partnerships
(Community Organizing).
Greater Amarillo Affiliate
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Delivering the Cures
Increase the percentage of people who enter, stay in, or progress
through the breast cancer continuum of care.
Improve quality throughout the continuum of care.
Increase access to care. Make system changes.
Improve knowledge, attitudes, and beliefs about breast cancer.
Improve the quality of life for people with an active cancer diagnosis
Greater Amarillo Affiliate
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Community Grants
Greater Amarillo Affiliate
has invested over
$1.7 million in local
breast health and
breast cancer
projects since its
inception in 2003.
Types of Organizations Funded
Other
9%
Government
6%
Chapter/Affiliate
5%
Educational
4%
Community
Based Org
24%
Religious
2%
Hospital
32%
Greater Amarillo Affiliate
Clinic/Health
Center
18%
Community Profile
The Running Ribbon is a registered trademark of Susan G. Komen
PRECEDE/PROCEED Model
Greater Amarillo Affiliate
2011 Community Profile
Statement of Need
High percentage of women over 40 in Texas Panhandle who have
NOT received a mammogram in the last year.
•
Few locations for mammography
• Scattered throughout service area
• Barriers for accessing breast health services
• Long distances to care
• Transportation issues
• Difficulty for follow-up care
• Lack of knowledge
• Cultural
• Ethnic
Greater Amarillo Affiliate
Funding Priorities
1. Increase the number of mammograms provided to women
living in the Texas Panhandle.
2. Increase women’s access to breast health services.
3. Increase the number of free or reduced-cost mammograms
provided to underserved populations.
4. Increase the number of underserved women who receive
breast health information and breast health services.
5. Increase the number of partnerships – especially with rural
health providers – to provide breast health information.
Greater Amarillo Affiliate
Healthy People 2020
C-3: Reduce the female breast cancer death rate.
C-11: Reduce late-stage female breast cancer.
C-17: Increase the proportion of women who receive a breast
cancer screening based on the most recent guidelines.
C-18.1: Increase the proportion of women who were counseled by
their providers about mammograms.
Greater Amarillo Affiliate
Request for Applications
The Running Ribbon is a registered trademark of Susan G. Komen
Important Dates
Grant Orientation
November 14, 2013
Application Deadline
January 15, 2014
Award Notification
March 2014
Award Period
Greater Amarillo Affiliate
April 1, 2014-March 31, 2015
Eligibility
• All past and current Komen-funded grants and/or awards are up
to date and in compliance with Komen requirements
•Has tax exempt status under the IRS code
• Be a non-profit organization located in or providing services to
one or more of the 26 counties in the Texas Panhandle
•Project must be specific to breast health and/or breast cancer
•NOT eligible if applicant, or any of its key employees, directors,
officers or agents is convicted of fraud or crime involving any other
financial or administrative impropriety
Greater Amarillo Affiliate
Allowable Expenses
• Salaries and fringe benefits for program staff
• Consultant fees
• Clinical services or patient care costs
• Meetings costs
• Supplies
• Reasonable travel costs related to the execution of the program
• Other direct program expenses
• Equipment, not to exceed $5,000
• Indirect costs, not to exceed 15% of direct costs
Greater Amarillo Affiliate
Funds may NOT be used for the following purposes:
•Medical or scientific research (costs associated with program evaluation are allowed)
•Construction or renovation of facilities
•Political campaigns or lobbying
•Endowments
•General operating funds (except indirect costs)
•Annual fund-raising campaigns or debt reduction
•Event sponsorships
•Projects completed before the date of grant approval
•Building renovation, capital campaigns, or land acquisition
•Employee matching gifts
•Program-related investments/loans
•Scholarships or fellowships
•Education regarding breast self exams/use of breast models
•Thermography
Greater Amarillo Affiliate
BREAST SELF-AWARENESS MESSAGES
1.
Know your risk
2.
Get screened
3.
Know what is normal for you
4.
Make healthy lifestyle choices
Greater Amarillo Affiliate
BREAST CHANGES THAT SHOULD BE REPORTED
TO YOUR HEALTH CARE PROVIDER
Greater Amarillo Affiliate
BREAST CHANGES THAT SHOULD BE REPORTED
TO YOUR HEALTH CARE PROVIDER
Greater Amarillo Affiliate
Educational Materials and Messages
To reduce confusion and reinforce learning, we require that
grantees provide educational messages and materials that are
consistent with those promoted by Komen:
•
•
•
•
Know your risk
Get screened
Know what is normal for you
Make healthy lifestyle choices
*We do not recommend monthly breast self-exams (BSE) and
therefore will not fund education programs that teach monthly
BSE or use breast models.
Greater Amarillo Affiliate
Why Breast Self Awareness?
• No evidence to show that BSE decreases incidence or mortality
• Possible guilt for women who are diagnosed
• Women often uncomfortable or feel untrained to complete what
is considered a clinical exam
• 6 of the 8 signs of breast cancer are visual
• Most breast health organizations, including the American
Cancer Society, do not recommend BSE anymore
Greater Amarillo Affiliate
Why Breast Self Awareness?
Breast models were tools used to teach the steps of BSE, which we
no longer recommend.
The models have lumps built into them; however, the lumps are
often not a good depiction of how a breast cancer tumor
typically feels – therefore they can be misleading.
The use of models to teach BSE focused on the palpation (feeling)
step of the process and didn’t address visual inspection; the list
of warning signs includes six potential warning signs that would
be noted by visual inspection.
Greater Amarillo Affiliate
Komen Educational Materials
www.shopkomen.com
We encourage everyone to use Komen educational materials.
Grantees are strongly encouraged to use Komen educational
materials AND will be eligible for preferred pricing for such
materials.
Greater Amarillo Affiliate
Submission Process
•All proposals must be submitted electronically through Komen
Grants e-Management System (GeMS)
•https://affiliategrants.komen.org
•Must be received on or before January 15, 2014.
•NO late submissions will be accepted.
Greater Amarillo Affiliate
Review Process/Selection Criteria
Each application will be reviewed by at least three independent
reviewers. They will rank them on the following criteria:
Impact
Feasibility
Capacity
Collaboration
Sustainability
Grant application process is competitive and funding is never guaranteed.
Greater Amarillo Affiliate
Break
Greater Amarillo Affiliate
Application Instructions
The Running Ribbon is a registered trademark of Susan G. Komen
Application Overview
Project Profile
Organization Summary
Project Abstract
*Project Narrative
Project Target Demographics
Key Personnel
*Project Workplan
Budget
*Attachments
Greater Amarillo Affiliate
Project Abstract
Grantmaking Category Definitions
Education
Screening
Diagnosis
Treatment
Treatment Support
Survivorship
Health Care Delivery/Systems Change
Greater Amarillo Affiliate
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Application Instructions
• Project Narrative
•
•
•
•
•
•
Organizational Capacity
Statement of Need
Project Description
Collaboration
Sustainability
Evaluation
• Project Workplan
• Attachments
Greater Amarillo Affiliate
Organizational Capacity
Organization Capacity (limit- 3,500 characters)
Explain why the applicant organization is best-suited to lead the
project and accomplish the goals and objectives set forth in this
application.
Describe evidence of success in delivering breast health/cancer
services to the proposed population.
Describe fiscal capability to manage the delivery of the proposed
goals and objectives and ensure adequate measures for internal
control of grant dollars.
Describe the organization’s current financial state. Has your
organizational budget increased or decreased from last year?
Please explain why.
Greater Amarillo Affiliate
Statement of Need
Statement of Need (limit- 3,500 characters)
Describe the population to be served.
Describe evidence of the risk/need within that population.
Provide population characteristics (race, ethnicity,
economic status, and breast cancer statistics) specific to
the target population.
Greater Amarillo Affiliate
Statement of Need
What is the problem?
Who is affected by it?
What is the impact?
What are the implications to the community?
Why does this situation exist (root causes)?
What has been your organization’s experience with it?
What does external research reveal?
Who else is working on it?
What models of research have been tried elsewhere?
Greater Amarillo Affiliate
Project Description
Project Description (limit- 3,500 characters)
Explain how the project’s goals and objectives, as
outlined in your Project Work Plan addresses one or
more of the priorities outlined in the Affiliate’s
Community Profile/Statement of Need.
Explain how the project will increase the percentage of
people who enter, stay in, or progress through the
continuum of care.
Greater Amarillo Affiliate
Continuum of Care
Screening
Abnormal
Normal
Follow-up care
Breast cancer not
diagnosed
Diagnosis
Breast cancer
diagnosis
Treatment
Greater Amarillo Affiliate
Collaboration
Collaboration (limit- 3,500 characters)
Describe the roles and responsibilities of all organizations or
entities participating in the project.
Explain how the collaboration strengthens the project and
why these organizations are best suited to carry out the
project and accomplish the goals and objectives set forth in
this application.
Greater Amarillo Affiliate
Sustainability
Sustainability (limit- 3,500 characters)
Describe the plan to secure and allocate resources (financial,
personnel, partnerships, etc.) to sustain the program at the
conclusion of the grant period. What are your organization’s plans
to support the project director to implement, manage and oversee
all aspects of the proposed project?
What efforts will you take to communicate this project to your
organizational leadership to ensure buy-in?
Greater Amarillo Affiliate
Evaluation
Evaluation
Describe in detail how the organization(s) will measure progress against the
stated project goals and objectives.
Describe how the organization(s) will assess the impact of the project on the
selected priority.
Describe how the organization(s) will assess program delivery.
Describe the monitoring and evaluation (M&E) expertise that will be available for
this purpose.
Described the resources available for M&E during the course of the project.
Specify if these resources are requested as part of this grant, or if they are
existing organizational resources.
Please include any templates, logic models, or surveys in the attachments.
Greater Amarillo Affiliate
What is Evaluation/Why Evaluate
Effectiveness
Major reasons
What works and what does not
Improve service/delivery
Showcase effectiveness
Add to evidence pool
Address resource allocation
Justify funding
Greater Amarillo Affiliate
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PRECEDE/PROCEED Model
Greater Amarillo Affiliate
Types of Evaluation (Design)
Formative (before/during)
•
needs assessment -who needs the program, how much, & what
might work to meet the need
•
process evaluation- monitors program delivery
Summative (after)
•
impact evaluation- measures the immediate effect of program (ex:
increase in knowledge or getting mammogram)
•
outcome evaluations –assessment of long term effects of
program (ex: quality of life changes over time or improved health
status)
Greater Amarillo Affiliate
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Workplan
In the Project Workplan component of the
application on GeMS, you will be required to
submit goals, objectives, timelines, intended
interventions to be utilized, the individual
responsible for completion of each objective,
the anticipated number of individuals to be
served, and the evaluation method you will
utilize.
Greater Amarillo Affiliate
Goals vs Objectives
Goals are general aims or overarching ambitions.
Objectives are specific and measurable steps taken to meet goals.
Goals are:
-Broad
-General Intentions
-Intangible
-Abstract
-Generally difficult to measure
Greater Amarillo Affiliate
Objectives are:
-Narrow
-Precise
-Tangible
-Concrete
-Measurable
Writing Objectives
SMART
•Specific
•Measurable
•Achievable within the grant period
•Reliable/Relevant
•Time specific
Greater Amarillo Affiliate
Attachments
•Information regarding key personnel
•Proof of non-profit status
•Letters of support or memoranda of understanding (MOU) from
proposed collaborators (if applicable)
•Evaluation forms, surveys, logic model, etc. applicable to program
No other materials will be accepted.
Greater Amarillo Affiliate
Common Problems to Avoid
1. Deadline was missed.
2. Not following instructions.
3. The application does not have a clear focus or is sloppy.
4. The proposal has an “internal” rather than an “external” focus or
is unsound.
5. Budget problems.
6. Too wordy and/or too much jargon.
Greater Amarillo Affiliate
Helpful Hints
•Read the RFA carefully — follow ALL directions.
•Be innovative, realistic, specific.
•Be clear and concise. (Sometimes less is more.)
•Write clearly, use active rather than passive voice.
•Avoid jargon or acronyms.
•Allow plenty of time.
Greater Amarillo Affiliate
Application Review
Due January 15, 2014
•
•
•
Compliance Review
External Review
Board approval
Results announced in March 2014
Decision Possibilities
Approved
Approved with Changes
Approved Funding Not Available
Declined
Greater Amarillo Affiliate
Need Help?
Susan G. Komen
Greater Amarillo Affiliate
Jessica Tudyk, MS Ed, CHES
Mission Coordinator
806.354.9706
jessica@komenamarillo.org
Lisa Hoff Davis
Executive Director
806.354.9706
lisa@komenamarillo.org
Greater Amarillo Affiliate