Project Management with
VIVA PPM Tool
(Project Portfolio Management)
Contents
 Key challenges in today’s organizations
 Pre-requisites for PPM
 PPM Project Management Features
 PPM Portfolio Management Features
 Benefits of PPM
 PPM Contact
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Key challenges in today's organizations
 Providing executive staff with project health & resource
requirements
 Understanding the impact of new projects on the existing project
queue
 Providing improved resource allocation management
 Collaboration and communication across and within project
teams
 Addressing the organizational change that is required to meet
the vision of moving to the next level of project management
 Integration of existing project details into a new tool
 Task management and monitoring progress & closures
3
Pre-requisites for PPM
 Decide on a SDLC methodology
 Default SDLC methodology in PPM is IBM Rational Unified Process (RUP)
based iterative Software Development Methodology since RUP can be
applied to all types of projects universally. PPM is flexible enough to adapt
to other methodologies such as Agile, Test Driven Development etc.
 Simplify data loading
 Import project plans from CSV file format after creating phases and
iterations in PPM. VIVA team can help with manual data entry of project
data.
 Plan and implement a viable resource utilization strategy
 PPM provides resource leveling options for multiple projects. However, all
tasks of each project resource should be loaded in PPM, and resources
should perform tasks only in PPM.
 Update task/deliverable progress for reliable reporting
 The heart of PPM reporting is task level update. PPM gives real-time
reporting for status for each project at resource level and task level with
built-in timesheet management. Resources have specified roles and need
to perform task-level updates constantly for each project.
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Project Management – Key Project Data
5
•
Resource
mapping
•
Project type
selection
•
Durations –
Project/
Phases/
Iterations
•
S/W
engineering
disciplines
•
Project
management
functions
•
•
Deliverables
•
Reporting
Task
management
Project Management – Task management
6
•
Low level
integration
(with all project
functions)
•
Captures data
for EVMS and
other reporting
requirements
•
Built-in
Security and
date/
predecessor
controls
•
Integrates
resources,
duration and
deliverables
•
Allows realtime updates
of task
progress
Project Management – Status Reporting
Global project statistics
Calendar
• Weekly view
• Monthly view
Time reports
•
Weekly view
•
Monthly view
Task reports
•
By description
•
By user
•
By date
•
Task overview report
•
Non-assigned tasks
•
Custom task reports
User workload report
Gantt charts
•
Daily view
•
Weekly view
•
Monthly view
Quality report
Risk report
Cost report
Change report
Traceability report
7
Portfolio Management – Dashboard
8
•
View high level
status summary of
full project portfolio
•
Identify the overall
status of portfolios
•
Get real-time
visibility of project
performance for
each project on one
screen using various
colour coded status
•
Assess and
communicate
project status, select
and prioritize
initiatives, resources
and assets across
the project portfolio
Portfolio Management - Reports
9

Identify portfolio
issues and risks

Analyze business
and resource
capability

View key project
data such as
overdue milestones
or problem risks

Set tolerance levels
to reduce the
amount of
information shown

View key resource
supply and demand
data for quick
problem resource
understanding in a
project
Profile Management - Timesheet Entry
 Updates time
entry as the
task assigned
to a member
is completed.
 Based on
submission
the time
entries can be
reviewed and
approved by
the Project
Manager.
10
Document Management – Repositories
 Uploads
documents
into
repository
and
accomplishes
hierarchical
sign off
 Sets baseline
version for
the uploaded
documents
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Benefits of PPM

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
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Multiple project management
Bugs, issues, risk & approval management
Project folder
Full audit trail of changes
User workload analysis
Task assignment, mapping, alerts and reminders
Project reports
Timesheet & expense management
Search
Document management (Version control)
Resource cost rates and billing history
Financial summaries with key earned value indices and
variances
Contact
VIVA USA INC.
3601 Algonquin Road, Suite 425, Rolling Meadows, IL 60008
(847) 368-0860 ext. 223
Mobile: (847) 830-2730
Fax: (847) 368-0864
Email: sales@viva-it.com
Thank you.
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